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Distributor Agreement

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DISTRIBUTOR AGREEMENT

This Distributor Agreement ("Agreement") is entered into as of by and between Supplier Name: a organized under the laws of , with a principal place of business at ; and Distributor Name: a organized under the laws of , with a principal place of business at .

RECITALS

WHEREAS, Supplier manufactures and sells the products described in Annex A and has the right to grant distribution rights in respect of such products (the "Products");

WHEREAS, Distributor desires to obtain the right to promote, market, and resell the Products within the Territory and Supplier is willing to appoint Distributor subject to the terms and conditions set forth herein;

WHEREAS, the parties desire to define their respective rights and obligations with respect to the sale and distribution of the Products.

NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth below, the parties agree as follows:

1. APPOINTMENT

1.1 Appointment. Supplier appoints Distributor, and Distributor accepts appointment, as non-exclusive distributor of the Products within the Territory set forth in Section 2. Distributor shall have the right to promote, market and resell the Products to End Customers subject to the terms of this Agreement.

2. TERRITORY AND PRODUCTS

2.1 Territory. The "Territory" means the geographic area described as: .

2.2 Products. The "Products" are those items listed and described in Annex A. Supplier may from time to time modify the list of Products upon prior written notice to Distributor; such modification shall not apply retroactively to orders already accepted by Supplier.

3. TERM

3.1 Term. The initial term of this Agreement shall commence on the Effective Date and continue for a period of years (the "Initial Term"), unless earlier terminated in accordance with Section 14. The Agreement shall automatically renew for successive one-year periods unless either party provides written notice of non-renewal at least days prior to the end of the then-current term.

4. PURCHASE ORDERS; FORECASTS; MINIMUMS

4.1 Purchase Orders. All sales of Products by Supplier to Distributor shall be initiated by Distributor's purchase orders and are subject to Supplier's written acceptance. Supplier shall accept or reject a purchase order in writing within days of receipt.

4.2 Forecasts and Minimums. Distributor shall provide rolling forecasts of demand for the Products on a quarterly basis. Distributor agrees to purchase at least during each quarter of the Initial Term, subject to adjustment by mutual written agreement.

5. PRICING AND PAYMENT

5.1 Price. Prices for Products sold to Distributor are the Supplier's list prices in effect on the date of Supplier's acceptance of Distributor's purchase order, subject to any discounts agreed in writing. Supplier may modify prices upon thirty (30) days' prior written notice to Distributor.

5.2 Payment Terms. Distributor shall pay Supplier in accordance with the payment terms: . Payments shall be made in and shall be deemed late if not received by Supplier within the stated credit period. Late payments shall accrue interest at the lesser of 1.5% per month or the maximum rate permitted by law.

6. DELIVERY; TITLE; RISK OF LOSS

6.1 Delivery. Delivery terms shall be . Supplier shall use commercially reasonable efforts to meet agreed delivery dates but shall not be liable for delays caused by events beyond its reasonable control.

6.2 Title and Risk of Loss. Title to Products and risk of loss shall pass to Distributor in accordance with the agreed delivery terms. Unless otherwise agreed in writing, Distributor shall bear all import duties, taxes, and other governmental charges applicable to importation into the Territory.

7. TRADEMARKS AND INTELLECTUAL PROPERTY

7.1 Ownership. Supplier retains all right, title and interest in and to its trademarks, trade names, patents, copyrights and other intellectual property rights related to the Products ("Supplier IP"). Distributor acquires no ownership rights in Supplier IP by virtue of this Agreement.

7.2 License. Subject to strict compliance with this Agreement, Supplier grants Distributor a limited, non-transferable, non-exclusive license to use Supplier trademarks solely to market and sell the Products in the Territory in accordance with Supplier's trademark usage guidelines. Distributor shall not alter Supplier IP and shall cease use upon termination of this Agreement.

8. CONFIDENTIALITY

8.1 Confidential Information. Each party acknowledges that it will receive non-public, proprietary information of the other party ("Confidential Information"). Confidential Information includes pricing, product specifications, customer lists and business plans but excludes information that is or becomes publicly known through no breach by the receiving party.

8.2 Non-Disclosure. The receiving party shall hold Confidential Information in strict confidence, shall not disclose it to third parties except to employees and advisors having a need to know under written confidentiality obligations, and shall use such information only for performance under this Agreement. Confidentiality obligations survive termination for a period of .

9. COMPLIANCE; EXPORT CONTROLS

9.1 Laws. Each party shall comply with all applicable laws, regulations and rules, including anti-bribery, anti-corruption and competition laws, in connection with its performance under this Agreement.

9.2 Export Controls. Distributor shall not export, re-export or transfer Products in violation of applicable export and customs laws. Distributor shall obtain all required authorizations and shall be solely responsible for compliance with import and export requirements applicable to transactions under this Agreement.

10. WARRANTIES; DISCLAIMER

10.1 Supplier Warranty. Supplier warrants to Distributor that, at the time of delivery, the Products will materially conform to the specifications set forth in Annex A and will be free from material defects in material and workmanship for a period of from delivery. Supplier's sole obligation for breach of this warranty shall be, at Supplier's option, repair or replacement of nonconforming Products or refund of the purchase price for such Products.

10.2 Disclaimer. EXCEPT AS EXPRESSLY SET FORTH IN SECTION 10.1, SUPPLIER MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

11. INDEMNIFICATION

11.1 Supplier Indemnity. Supplier shall defend, indemnify and hold Distributor harmless from and against any third party claims, losses, damages and expenses (including reasonable attorneys' fees) arising out of Supplier's breach of Section 7 or Supplier's gross negligence, willful misconduct, or defective Products provided Supplier is given prompt written notice of the claim and sole control of the defense and settlement.

11.2 Distributor Indemnity. Distributor shall defend, indemnify and hold Supplier harmless from and against claims arising from Distributor's negligence, willful misconduct, breach of this Agreement, or distribution activities inconsistent with Supplier's instructions.

12. LIMITATION OF LIABILITY

12.1 Exclusion of Consequential Damages. EXCEPT FOR LIABILITY ARISING FROM BREACH OF CONFIDENTIALITY OR INDEMNIFICATION OBLIGATIONS, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR INDIRECT DAMAGES.

12.2 Liability Cap. THE AGGREGATE LIABILITY OF EACH PARTY ARISING OUT OF OR RELATING TO THIS AGREEMENT SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNTS PAID OR PAYABLE BY DISTRIBUTOR TO SUPPLIER DURING THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY, OR (B) .

13. TERMINATION

13.1 Termination for Cause. Either party may terminate this Agreement for material breach by the other party if such breach remains uncured after written notice and a cure period of days.

13.2 Immediate Termination. Either party may terminate immediately upon written notice if the other party becomes insolvent, makes an assignment for the benefit of creditors, or has a receiver appointed for substantially all of its assets.

14. EFFECTS OF TERMINATION

14.1 Obligations. Upon termination, Distributor shall immediately cease representing itself as an authorized Distributor and shall return or destroy Supplier's Confidential Information and promotional materials as directed. Distributor shall complete all purchase orders already accepted by Supplier prior to the effective date of termination, unless Supplier elects otherwise.

14.2 Surviving Provisions. The provisions of Sections 7 (Trademarks and Intellectual Property), 8 (Confidentiality), 11 (Indemnification), 12 (Limitation of Liability), 14 (Effects of Termination), and Sections 16 through 19 shall survive termination.

15. NOTICES

Supplier Notice Address

Distributor Notice Address

Notices shall be in writing and shall be deemed given when delivered personally, by nationally recognized overnight courier, or by certified mail, return receipt requested, to the addresses set forth above or such other address as a party may designate by written notice.

16. AMENDMENTS; WAIVER

16.1 Amendments. No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties.

16.2 Waiver. Failure or delay by either party to exercise any remedy shall not constitute a waiver of that remedy or any other rights under this Agreement unless such waiver is in writing and signed by the waiving party.

17. GOVERNING LAW; DISPUTE RESOLUTION

17.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of , without regard to its conflict of laws principles.

17.2 Dispute Resolution. The parties shall attempt in good faith to resolve disputes arising under this Agreement through negotiation. If unresolved, disputes shall be resolved by binding arbitration in the specified jurisdiction in accordance with the rules agreed by the parties, and judgment upon the award may be entered in any court having jurisdiction.

18. ENTIRE AGREEMENT; SEVERABILITY; COUNTERPARTS

18.1 Entire Agreement. This Agreement, including any Annexes and purchase orders incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior understandings, representations and agreements, whether written or oral.

18.2 Severability. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect and the parties shall negotiate in good faith to replace the invalid provision with a valid provision that achieves, to the extent possible, the original intent.

18.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures delivered electronically or by facsimile shall be binding.

ANNEX A — PRODUCTS

Description of Products, part numbers, and specifications. Distributor acknowledges responsibility to review product specifications and to sell Products only to End Customers consistent with Supplier's labeling and instructions.

Supplier Printed Name:

By:

Date:

Distributor Printed Name:

By:

Date:

Enter text✕

What a Distributor Agreement Covers

A Distributor Agreement is a contract between a manufacturer or supplier and an intermediary that purchases, markets, or resells goods within defined territories or channels. The agreement sets the distributor's rights and obligations, product scope, pricing and payment terms, minimum purchase or performance requirements, intellectual property and branding limits, territory and exclusivity clauses, duration and renewal mechanics, termination conditions, and post-termination obligations such as inventory buyback or unsold goods handling. It also allocates risk, warranty obligations, and dispute-resolution procedures to reduce later commercial conflicts.

Why a Clear Distributor Agreement Matters

A well-drafted Distributor Agreement reduces ambiguity about territory, pricing, and responsibilities, which lowers the risk of disputes, business interruptions, and lost revenue. It creates predictable performance expectations for both supplier and distributor while preserving legal remedies and compliance posture under applicable state and federal law.

Why a Clear Distributor Agreement Matters

Who Typically Prepares and Signs Distributor Agreements

Parties who draft, review, or sign distributor agreements vary by organization and role.

  • Manufacturer legal and commercial teams responsible for channel strategy and IP protection.
  • Regional distributors and sales managers handling order fulfillment, territory management, and reporting.
  • Procurement or operations staff who oversee inventory, logistics, and compliance with supply terms.

In many organizations legal drafts the template, commercial teams negotiate business terms, and authorized officers execute the final contract.

Typical Signers and Their Roles

Manufacturer — General Counsel

The General Counsel or delegated contracts manager usually approves legal terms, IP protections, and termination rights. They coordinate with commercial leaders to ensure pricing, warranty limits, and indemnities reflect company risk tolerance and regulatory obligations.

Distributor — Authorized Officer

A distributor’s CEO, VP of Sales, or authorized signatory binds the reseller to performance commitments, payment terms, and territory restrictions. Their signature creates enforceable obligations and may trigger registration, tax, or customs responsibilities depending on the market.

Essential Compliance and Security Elements

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Time stamps, IP, and action logs
HIPAA: BAA required for PHI workflows
21 CFR Part 11: Supports FDA-regulated records
SOC 2: SOC 2 Type II certification
Access Controls: Role-based permissions and SSO

Key Risks If the Agreement Is Incorrect

Unenforceability: Missing signatures or improper execution
Breach Damages: Liability for lost sales or penalties
Tax Exposure: Incorrect 1099 reporting or withholding
IP Loss: Weak trademark or license controls
Regulatory Violation: Noncompliance with export or trade law
Data Breach: Unauthorized access to confidential data

Common Preparation Mistakes to Avoid

  • Failing to define territory precisely, which creates overlapping reseller rights and territorial disputes that erode margins and market clarity.
  • Leaving pricing and discount mechanics vague, causing disagreement on rebates, price adjustments, and responsibilities for returns or defective goods.
  • Omitting termination and post-termination obligations, which can lead to unsold inventory disputes, continued use of trademarks, or unpaid commissions.
  • Neglecting to specify which country's or state's law governs interpretation and dispute resolution, increasing litigation complexity and forum-shopping risk.

How to Complete a Distributor Agreement

Follow these sequential steps to prepare, review, and finalize a Distributor Agreement accurately and efficiently.

  • 01
    Draft Core Terms: Define parties, products, territory, exclusivity, term.
  • 02
    Set Commercials: Record pricing, minimums, payment, and penalties.
  • 03
    Add Legal Clauses: Include IP, confidentiality, indemnity, and compliance.
  • 04
    Execute and Store: Obtain authorized signatures and retain records.

Configure the Online Signing Workflow

Set signing order, authentication, and notifications to match your internal approval process.

Field Configuration
Authentication Email + optional SMS code
Signature Order Sequential or parallel routing
Template Save Save reusable template
Notifications Automatic reminders and completions

Digital Signing and Technical Compatibility

Choose a platform that supports your security, compliance, and integration needs for electronically signing agreements.

  • File Formats: PDF, Word DOCX, and HTML supported
  • Integrations: Connects with Salesforce, NetSuite, Google Workspace
  • Advanced Auth: SMS, KBA, or SSO options

Verify the eSignature provider supports audit trails, retention capabilities, and any industry-specific compliance such as HIPAA or 21 CFR Part 11 before finalizing electronic execution.

Typical Electronic Execution Flow

A standard online signature process reduces turnaround by combining secure delivery, identity verification, and automated recordkeeping.

  • Upload Document: Import the finalized contract file into the signing platform.
  • Prepare Fields: Place signature, date, and initials for each party.
  • Send to Signers: Email or link-based delivery with authentication.
  • Complete Signing: Platform captures audit trail and returns executed copy.

Critical Clauses to Include in a Distributor Agreement

Ensure the agreement contains clear, enforceable clauses that govern commercial performance, rights, and remedies during the relationship.

Appointment

State whether the distributor is exclusive or non-exclusive, including any carve-outs for sales channels, sub-distribution, and online marketplaces.

Territory

Define precise geographic boundaries or customer segments and include metrics to measure territory protection and encroachment remedies.

Term and Renewal

Specify initial term, renewal mechanisms, notice periods for non-renewal, and conditions for early termination for cause or convenience.

Pricing & Minimums

Detail pricing, discounts, minimum purchase requirements, reporting cadence, invoicing terms, and remedies for missed minimums.

Intellectual Property

Grant limited trademark or marketing rights, require brand compliance, and protect supplier ownership of IP and confidential information.

Termination Rights

Set out grounds for termination, cure periods, post-termination inventory handling, and surviving obligations such as confidentiality and indemnities.

Key Deadlines and Timing Considerations

Track effective dates, renewal notices, performance milestones, and tax reporting deadlines tied to distributor payments.

Effective Date:

Start obligations on the agreed MM/DD/YYYY effective date

Performance Milestones:

Specify delivery and sales targets with calendar dates or quarters

Renewal Notice:

Require written notice typically 30–90 days before term end

Termination Notice:

Define cure periods and notice timelines for default or convenience

Tax Reporting:

Issue 1099-NEC to recipients by Jan 31 when required

eSignature Vendor Comparison for Distributor Agreement Execution

Compare basic pricing, trial availability, bulk-sending capabilities, audit trails, HIPAA support, and envelope limitations when selecting an eSignature provider.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (Premium tier) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Distributor Agreements

Answers to common questions about electronic execution, enforceability, signatures, and practical issues when using digital workflows.


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