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New York Nonpayment Summary Proceedings Packet

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Landlord’s Guide to Nonpayment Summary Proceedings

For Courts Outside New York City

The forms contained in this packet are free and should be used only in Non Payment Summary Proceeding in courts outside of New York City. You should read the “Landlord’s Guide to Non Payment Summary Proceedings” before completing any of these forms.

Forms and Instructions

  • Written Demand for Payment of Past Due Rent — LT-N-WD
  • Notice of Petition: Non Payment Proceeding — LT-N-NP
  • Non Payment Petition to Recover Possession of Real Property — LT-N-RP
  • Affidavit of Personal Service — LT-N-APS
  • Affidavit of Substituted Service or Conspicuous Place Service — LT-N-ASC
  • Non Payment Judgment — LT-N-NPJ
  • Warrant of Eviction: Non Payment — LT-N-WE

If you feel you need legal advice at any time during your case, talk with a lawyer.

Written Demand for Payment of Past Due Rent

Type or print in black ink only.

Date:

Premises: Apt. No.

Property Address:

Property Use:

Tenant Name(s):

Tenant Address:

Under-tenant Name(s):

Under-tenant Address:

Rent Due Details:

Total Rent Due:

Landlord Signature

Landlord Name

Agent Signature

Agent Name

Landlord or Agent Address:

Notice of Petition: Non Payment Proceeding

Type or print in black ink only.

Court: County:

Index/Docket No.:

Petitioner/Landlord Name and Address:

Respondent/Tenant Name and Address:

Hearing Court: County:

Hearing Date: Time:

Property Address and Description:

Property County:

Amount Claimed: Interest From:

Non Payment Petition to Recover Possession of Real Property

Type or print in black ink only.

Court: County:

Index/Docket No.:

Petitioner/Landlord Name and Address:

Respondent/Tenant Name and Address:

Rental Agreement Type:

Agreement Date: Monthly Rent: Rent Due Day:

Property Address:

Rent Arrears Details:

Total Rent Due: First Date Due:

Default Basis:

ETPA / Rent Control Status:

Reason not subject to rent control:

Dated

Landlord Signature

County of Signing:

Notarization:

Signature

Print or Type Name

Affidavit of Personal Service

Type or print in black ink only.

Court: County:

Index/Docket No.:

Server Name:

Document Served:

Tenant Name(s):

Service Address:

Service Time and Date:

Description of Person Served:

Server Signature

Print or Type Name

Affidavit of Substituted or Conspicuous Place Service

Type or print in black ink only.

Court: County:

Index/Docket No.:

Server Name:

Case Papers Served:

Tenant Name(s):

Person Who Received Papers:

Service Date and Time:

Service Address:

Person Served Description:

Mailing Address:

Mailing Date:

Affixed/Left At Address:

Affixed/Left Date and Time:

Second Mailing Address:

Second Mailing Date:

Personal Service Attempts:

Server Signature

Print or Type Name

Non Payment Judgment

Type or print in black ink only.

Court: County:

Index/Docket No.:

Petitioner/Landlord Name and Address:

Respondent/Tenant Name and Address:

Landlord Name:

Tenant Name(s):

Tenant Current Address:

Warrant of Eviction: Non Payment

Type or print in black ink only.

Court: County:

Index/Docket No.:

Petitioner/Landlord Name and Address:

Respondent/Tenant Name and Address:

County of Property:

Landlord Name:

Court Judgment Date:

Property Address:

Tenant Full Name(s):

Undertenant Name(s):

Do not complete this form after the indicated fields. The remainder will be completed by the Court.

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What the New York Nonpayment Summary Proceedings Packet Is

The New York Nonpayment Summary Proceedings Packet is a standardized collection of court-ready forms and instructions used to begin a nonpayment summary proceeding in New York housing or civil court. It organizes the complaint, affidavit of service, rent demand or notice, supporting receipts and exhibits, and proof of statutory service so landlords, property managers, and attorneys can file a complete record for a hearing on nonpayment of rent or related monetary claims.

Why a Complete Packet Matters for Nonpayment Cases

A professionally prepared packet reduces filing delays, clarifies required evidence, and helps preserve landlord rights while minimizing procedural dismissals. Properly assembled packets also document service and calculations, improving readiness for hearings and settlement discussions.

Why a Complete Packet Matters for Nonpayment Cases

Typical Users and Roles for This Packet

Landlords, onsite managers, legal counsel and housing advocates commonly use the packet to begin nonpayment proceedings in New York courts.

  • Independent landlords preparing a filing without outside counsel.
  • Property management firms assembling multi-unit filings and exhibits.
  • Attorneys representing landlords seeking possession or unpaid rent.

Each user type relies on the packet to standardize evidence, demonstrate lawful notice and calculate monetary claims consistently across cases.

Representative Signatories and Filers

Landlord

Individual or corporate landlord who holds legal title or acts as lessor. Responsible for providing rent ledgers, lease, demand notices, and authorizing filing; must ensure the name signed matches registration or corporate records for enforcement.

Attorney

Licensed attorney or authorized paralegal preparing pleadings and attending return dates. Responsible for verifying procedural compliance, calculating fees and interest, and serving documents according to court rules.

Essential Data Elements to Include

Tenant name: Full legal name
Property address: Street, unit, city
Lease dates: Start and end dates
Rent ledger: Itemized charges
Demand notice: Date served
Proof of service: Method and date

Step-by-Step: Preparing and Filing the Packet

Follow these sequential tasks to assemble a compliant New York nonpayment packet from evidence gathering through court filing.

  • 01
    Gather documents: Collect lease, ledgers, notices, and receipts.
  • 02
    Prepare pleadings: Complete complaint, verification, and exhibit index.
  • 03
    File with court: Submit packet to the proper county clerk or e-filing portal.
  • 04
    Serve tenant: Effectuate service and record proof of service immediately.

How to Configure an Electronic Filing Workflow

Map each packet element to an e-filing step to reduce errors and speed submission.

Field Configuration
Document naming Use consistent filenames with case number
Required fields Mark plaintiff, defendant, amount, dates mandatory
Authentication Enable email or SMS signer verification
Retention Store PDFs and audit trail for required period

Where the Packet Goes — Filing and Service Flow

Understand the typical routing from preparation to court acceptance and tenant service.

  • Prepare packet: Assemble pleadings and exhibits in order
  • File: Upload to court e-file portal or file in person
  • Serve: Complete statutory service and record affidavit
  • Return date: Attend hearing or request adjournment

Key Components of a Court-Ready Nonpayment Packet

A complete packet contains specific documents and verifications that courts expect; include these six elements in the order preferred by most New York housing and civil courts.

Complaint

A clear, signed complaint stating jurisdiction, relief sought, lease basis, and precise monetary claim with calculations attached; it initiates the summary proceeding and frames the hearing.

Verification

An affidavit or verification by the plaintiff or authorized agent confirming the truth of the complaint's factual statements and the accuracy of attached ledgers and notices.

Demand notice

The written rent demand or statutory notice provided to the tenant before filing, with dates and method of delivery documented as an exhibit.

Rent ledger

A chronological, itemized ledger showing payments, credits, invoices, late fees, and the balance due; must reconcile to the amount claimed in the complaint.

Proof of service

Affidavit of service or certificate demonstrating the method and date of service on the tenant in compliance with court and statute.

Supporting exhibits

Signed lease, correspondence, receipts, and other documents that corroborate the landlord's claim and are organized with an exhibit index for quick review.

Supporting Documents Often Attached to the Packet

Courts and opposing parties expect supporting records; attach these commonly used documents to strengthen the claim.

Signed lease

The operative lease or rental agreement showing tenant obligations, signatures, and effective dates; it anchors the legal claim and terms.

Payment records

Bank statements, cancelled checks, or receipts showing tenant payments and dates tied to the rent ledger for verification.

Correspondence

Emails, letters, or text-message logs relevant to payment disputes, late notices, or partial payment agreements, organized chronologically.

Relief calculations

A concise schedule of amounts sought, interest calculations, and any late fees with citation to lease provisions authorizing charges.

Common Timing Considerations for Nonpayment Filings

Timelines vary by court, but plan for notice, filing, and service steps when preparing the packet.

Demand notice timing:

Provide written demand before filing when required by lease or local rule

Filing window:

File at the correct county clerk or housing court promptly after demand

Service proof:

Affidavit of service should reflect the exact service date

Return date scheduling:

Court sets a return date for appearance or default

Adjournment requests:

File timely motions or consent adjournments per local practice

Key Case Milestones from Filing to Hearing

Follow this sequential milestone outline to track a case through filing, service, and hearing.

01

Assemble packet

Complete pleadings and exhibits and calculate relief accurately

02

File complaint

Submit to the appropriate court or e-file portal

03

Serve tenant

Effectuate and document service under court rules

04

Attend return date

Appear at the hearing or obtain an order in absence

Consequences of an Incorrect or Incomplete Packet

Case dismissal: Court may dismiss for improper service
Default risk: Errors can lead to default judgments or delays
Sanctions: Court may impose costs or sanctions
Enforcement delays: Incomplete evidence prolongs possession
Appeal complications: Missing exhibits hinder appellate review
Extra expense: Refiling or corrections increase costs

Common Pitfalls to Avoid When Preparing the Packet

  • Failing to attach the signed lease or complete rent ledger is a frequent reason for adjournments or dismissal.
  • Incomplete or incorrect proof of service often results in denial of relief and requires re-service.
  • Using informal or inconsistent tenant names can impede identification and lead to jurisdictional objections.
  • Not verifying local court formatting or filing requirements causes delays and may require corrective filings.

Digital Filing and eSignature Considerations

Confirm court and local rules permit electronic filing and e-signatures before relying on digital workflows.

  • File formats: PDF, PDF/A, or court-specified
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, or stronger methods

eSignature Vendor Pricing Snapshot for Document Workflows

This vendor snapshot compares typical starting prices and select capabilities relevant when assembling and signing legal packets; signNow is listed first per comparative formatting rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies Varies

Frequently Asked Questions About the Packet and Electronic Procedures

Answers to common legal and procedural questions when assembling or submitting a New York nonpayment summary proceedings packet.


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