Document Proofreading Checklist

Document Proofreading Checklist and Agreement

Client Name:   Proofreader Name:

Document Title:   Project ID:

Version/Revision:   Date of Proofreading:   Total Pages:

Recitals

WHEREAS the Client requires proofreading and editorial quality-control services for the document identified above; and

WHEREAS the Proofreader holds professional experience in copy editing, style consistency, and formatting and is willing to perform such services under the terms set forth herein; and

NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement and for other good and valuable consideration, the sufficiency of which is acknowledged, the parties agree as follows:

Scope of Work

The Proofreader will perform proofreading that includes, without limitation: identification and correction of spelling, grammar, punctuation, and syntax errors; enforcement of agreed style guide conventions; basic consistency checks for headings, captions, and numbering; formatting verification for page layout and fonts; and identification of obvious factual inconsistencies where readily verifiable within the document. Substantive rewriting, legal review, or technical verification beyond reasonable editorial checks are excluded unless separately agreed in writing.

Proofreading Checklist

Check each item after review. For items requiring changes, note page(s) or section(s) and provide brief comments.

Payment Terms

Invoices are due as specified in the Payment Schedule. Unpaid amounts shall incur interest at the greater of 1.5% per month (18% per annum) or $50 per late invoice, accruing daily from the due date until paid in full. The Client shall reimburse reasonable collection costs and attorney fees incurred by the Proofreader in enforcing payment.

Term and Termination

This Agreement commences on Start Date: and continues until End Date: unless earlier terminated as provided below.

Either party may terminate this Agreement for convenience upon written notice to the other party in accordance with the Notice Period. Termination for material breach will be effective immediately upon written notice if the breaching party fails to cure within ten (10) days after receipt of notice. Upon termination, the Proofreader shall be entitled to payment for all services performed through the effective date of termination and to reimbursement for pre-approved, non-cancellable expenses.

Confidentiality

The parties acknowledge that the Client may disclose Confidential Information to the Proofreader. "Confidential Information" means non-public information disclosed in any form that is designated as confidential or that, under the circumstances, a reasonable person would understand to be confidential. The Proofreader agrees to (a) maintain such information in confidence, (b) use it solely for the performance of the services, and (c) not disclose it to any third party except as required to perform the services or by law. Confidentiality obligations do not apply to information that is publicly known through no violation of this Agreement, is lawfully received from a third party without restriction, or is independently developed without use of the Confidential Information. These obligations shall survive termination for a period of three (3) years.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of: without regard to its conflicts of law principles.

Entire Agreement

This Agreement, together with any attachments and the completed checklist, constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. Any amendment or modification must be in writing and signed by both parties.

Proofreader Certification

By signing below, the Proofreader certifies that the checklist above accurately reflects the work performed and that all corrections and notes have been provided to the Client in the Corrections Log or otherwise communicated in writing. The Proofreader further affirms that any errors identified during proofreading have been marked or recorded in accordance with professional editorial standards.

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