Document Upload Template

Document Upload Template

This Document Upload Template (the Agreement) is made effective as of by and between Client Name: and Service Provider Name: .

WHEREAS

WHEREAS, Client requires a defined process for submission, identification, and secure transfer of documents necessary for the performance of services or for record retention; and

WHEREAS, Service Provider maintains systems and procedures to receive, classify, store, and return documents and will accept uploads from Client in accordance with the terms set forth in this Agreement; and

WHEREAS, the parties desire to set forth the procedures, representations, and responsibilities governing the submission and handling of such documents.

SCOPE OF WORK

DOCUMENT SUBMISSION INSTRUCTIONS

Client shall upload each required document using the fields below. Each uploaded file must be accompanied by a document title and the date of the original document. File names must follow the naming convention: Entity_DocumentType_Date (e.g., Acme_Contract_01-15-2024). Allowed formats include PDF, TIFF, JPEG, and DOCX. Maximum file size per upload is subject to the Service Provider's limits as indicated in the upload control.

REQUIRED DOCUMENTS

PAYMENT TERMS

Compensation for services related to document handling and processing shall be as follows:

All invoices are due in accordance with the Payment Schedule above. Overdue amounts shall accrue interest as set forth in the Late Fee field and Client shall reimburse Provider for reasonable collection costs, including attorneys' fees, where applicable.

TERM AND TERMINATION

This Agreement shall commence on Start Date: and shall continue until End Date: unless terminated earlier in accordance with this section.

CONFIDENTIALITY

For purposes of this Agreement, "Confidential Information" means any non-public information disclosed by one party to the other in connection with the performance of this Agreement, including uploaded documents and related metadata. The receiving party shall: (a) use Confidential Information solely for the purpose of performing obligations under this Agreement; (b) restrict disclosure to employees, contractors, or agents who have a need to know and who are bound by confidentiality obligations no less protective than those contained herein; and (c) implement reasonable administrative, technical and physical safeguards to protect Confidential Information.

Confidential Information shall not include information that: (i) is or becomes generally known to the public without breach; (ii) is known to the receiving party at the time of disclosure as evidenced by written records; (iii) is rightfully received from a third party without restriction; or (iv) is independently developed without use of Confidential Information. The obligations in this section shall survive termination for a period of years, except that trade secrets shall be protected for as long as they remain trade secrets under applicable law.

DATA HANDLING AND REPRESENTATIONS

Client represents and warrants that it has all rights necessary to upload and transfer the documents and that the documents do not infringe third party rights. Client certifies that all uploaded documents are true, complete, and accurate copies of the original documents to the best of Client's knowledge.

Client hereby certifies: I certify the uploaded documents are true and correct copies and I am authorized to upload them.

Service Provider will maintain reasonable security controls. Client acknowledges that while Service Provider will employ reasonable safeguards, absolute security cannot be guaranteed. Client authorizes Service Provider to store and process uploaded documents and associated metadata as necessary to perform services hereunder.

Encryption in transit acknowledged: Client acknowledges that documents will be encrypted in transit and handled according to Provider procedures.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its choice of law principles.

ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, representations, and understandings, whether oral or written. Any modification or amendment to this Agreement must be in writing and signed by both parties.

MISCELLANEOUS

If any provision of this Agreement is held unenforceable, the remaining provisions will remain in full force and effect. Neither party may assign its rights under this Agreement without the prior written consent of the other party, except that Service Provider may assign to an affiliate or in connection with a merger or sale of substantially all of its assets.

Sign Now