Donor Identification
Full legal name and entity type for the donor and authorized contact information to establish attribution and delivery of tax acknowledgements.
A written agreement reduces ambiguity about use, recognition, and tax substantiation; it protects donor intent and the recipient’s fiduciary duties while making recordkeeping and reporting consistent with IRS and state charity regulations.
Organizations and individuals use this agreement whenever a donation exceeds informal thresholds, involves restricted-purpose gifts, or transfers non-cash property requiring provenance and valuation.
Proper use clarifies obligations for both parties, supports IRS substantiation rules for charitable contributions, and reduces disputes over restricted or conditional gifts.
Full legal name and entity type for the donor and authorized contact information to establish attribution and delivery of tax acknowledgements.
Precise description of funds, real or personal property, or securities; include quantity, serial numbers, or lot identifiers when applicable.
Explicit restricted purpose language with duration and permitted uses; avoid vague phrasing that can make enforcement difficult.
Recipient’s statement about deductible amount, whether goods or services were provided in exchange, and standard IRS substantiation wording.
For noncash gifts, state who is responsible for valuation and attach appraisal documentation when required by IRS rules.
Signature blocks for donor and authorized representative of the recipient with printed names, titles, and execution dates.
| Field | Configuration |
|---|---|
| Signature fields | Required for each signer |
| Date fields | Auto-fill with MM/DD/YYYY |
| Conditional fields | Show only when donor indicates noncash gift |
| Signer authentication | Email link or SMS code |
Choose delivery and authentication methods that match donation sensitivity and your internal controls.
For HIPAA-protected donor data or sensitive asset transfers, require stronger authentication and confirm secure storage and access controls.
Provide written acknowledgement before donor files taxes when requested
Attach qualified appraisal before filing if required by IRS
Document any time-limited restrictions and renewal terms
Retention begins on execution date
Report noncash gifts on Form 8283 when applicable
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