Establishing secure connection…Loading editor…Preparing document…

Door and Frame Installation Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

DOOR AND FRAME INSTALLATION AGREEMENT

This Door and Frame Installation Agreement (the Agreement) is entered into by and between the parties identified below as of the Effective Date. The parties agree as follows.

Parties and Contact Information

Effective Date:

WHEREAS

WHEREAS, Client has requested that Contractor supply labor and materials to supply, deliver and install doors and frames at the project location described in this Agreement; and

WHEREAS, Contractor represents that it possesses the necessary experience, licenses, personnel, and equipment to perform the installation in a workmanlike manner in accordance with industry standards and applicable building codes; and

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to the supply and installation of doors and frames on the terms and conditions set forth below.

Scope of Work

Contractor shall perform the work described below at the project address. The work includes furnishing all labor, materials, equipment, tools, permits and supervision necessary to complete the installation in accordance with the terms of this Agreement.

Payment Terms

The total contract price for performance of the Scope of Work (Contract Price) shall be the sum set forth below. Client shall pay Contractor in accordance with the schedule below. All payments shall be made in lawful currency and shall be due without offset.

Late payments shall bear interest at the rate of or the maximum rate permitted by law, whichever is less. In addition, Client shall be responsible for reasonable costs of collection, including attorney fees.

Materials and Permits; Site Conditions

Unless otherwise specified in writing, the Contract Price includes standard doors and frames as specified in the Scope of Work. Any premium materials or additional work required due to unforeseen site conditions shall be authorized in writing by Client and paid as a change order at Contractor's reasonable rates.

Contractor shall obtain and pay for any installation permits required by applicable authorities. Client shall provide reasonable access to the premises and shall notify Contractor of any known conditions affecting installation. Contractor is not responsible for delays or costs caused by concealed or unknown site conditions, unless Contractor had actual knowledge of such conditions prior to execution of this Agreement.

Term and Termination

This Agreement shall commence on the Start Date and shall terminate upon completion of the Scope of Work, unless earlier terminated as provided below.

Start Date:

Estimated Completion or End Date:

Either party may terminate this Agreement for material breach by the other party that remains uncured for days after written notice specifying the breach. Termination shall not relieve Client of the obligation to pay for work performed and materials ordered prior to termination.

Confidentiality

Each party agrees to hold in confidence and not disclose to third parties any confidential information disclosed by the other party in connection with this Agreement. Confidential information does not include information that is or becomes publicly known through no fault of the receiving party, or information independently developed by the receiving party without use of the disclosing party's confidential information.

Insurance; Warranties; Risk of Loss

Contractor shall maintain general liability insurance and workers' compensation in amounts consistent with industry practice and shall provide certificates of insurance upon request. Contractor warrants that the installation will be performed in a workmanlike manner for a period of from completion. Excluded from warranty are defects resulting from misuse, abuse, alterations, or normal wear and tear.

Indemnification and Limitation of Liability

Each party shall indemnify and hold harmless the other party from and against claims, liabilities, losses, and expenses arising from the indemnifying party's negligence or willful misconduct in connection with this Agreement. EXCEPT FOR LIABILITY ARISING FROM WILLFUL MISCONDUCT OR GROSS NEGLIGENCE, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state specified below without regard to its conflicts of law principles.

Entire Agreement; Amendments

This Agreement, including any exhibits and written change orders executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, and agreements, whether written or oral. Any amendment or modification to this Agreement must be in writing and signed by both parties.

Notices

All notices required or permitted under this Agreement shall be in writing and shall be delivered to the addresses set forth above or to such other addresses as may be designated in writing by either party. Notice shall be deemed effective upon personal delivery, on the date of confirmed electronic delivery, or three days after deposit with the postal service, postage prepaid.

Acceptance of Work

Upon substantial completion of the Scope of Work, Contractor shall notify Client. Client shall inspect the work and provide written acceptance or a written punch list of items to be corrected within days. Failure to provide a punch list within that period shall constitute acceptance.

Miscellaneous

The parties acknowledge that they have read and understand this Agreement, and that each has had an opportunity to seek independent advice. Headings are for convenience only and do not affect interpretation. If any provision is held invalid, the remaining provisions shall remain in full force and effect.

Contractor:

By:

Date:

Client:

By:

Date:

Enter text✕

What a Door and Frame Installation Agreement Is

A Door and Frame Installation Agreement is a written contract that allocates responsibilities, scope, timing, materials, and payment terms for installing doors and frames on a property. It identifies the contracting parties, describes the specified doors, frames, hardware, finishes, and installation standards, and records warranty, insurance, and change-order rules. The agreement reduces ambiguity about site access, staging, disposal, permits, and inspections and creates enforceable rights and remedies for delay, defective work, or nonpayment when properly executed and retained.

Why a Clear Installation Agreement Matters

A well-drafted agreement protects both owner and installer by defining scope, materials, schedule, and payments, minimizing disputes and enabling faster project closeout.

Why a Clear Installation Agreement Matters

Who Typically Uses This Agreement

Common participants include property owners, general contractors, specialty door/frame subcontractors, and facilities managers who need clear responsibilities and payment schedules.

  • Property owners seeking predictable costs and warranty coverage for door and frame installations.
  • Subcontractors and installers documenting scope, materials, lead times, and change order processes.
  • General contractors integrating door/frame work into broader project schedules and lien-waiver workflows.

Use this agreement whenever door and frame work is contracted as a distinct scope or when materials, tolerances, or fire-ratings must be specified in writing.

Essential Parts of a Professional Installation Agreement

A complete agreement keeps key contract elements separate and clear so trades and owners understand expectations and legal remedies.

Parties

Legal names and contact details for owner, contractor, and any guarantors or authorized representatives.

Scope of Work

Detailed description of doors, frames, hardware, finishes, fire-rating, and acceptance criteria tied to drawings or specs.

Materials & Submittals

Who supplies materials, submittal approval process, lead times, and responsibility for defective materials.

Schedule

Start and completion dates, milestones, weather or site-delay provisions, and liquidated damages if applicable.

Payment Terms

Contract sum, progress payment schedule, retainage, final payment conditions, and accepted payment methods.

Change Orders

Procedures for pricing, written approval, and schedule impact for any scope changes or extras.

Step-by-Step: Filling and Executing the Agreement

Follow these sequential steps to assemble, review, sign, and store a legally enforceable installation agreement.

  • 01
    Draft: Populate parties, scope, materials, schedule, and payment sections with project-specific details.
  • 02
    Review: Have legal or procurement review for liability, insurance, and warranty language before approvals.
  • 03
    Sign: Obtain authorized signatures from all parties and note effective date and witness/notary if required.
  • 04
    Distribute: Share executed copies with owner, contractor, subcontractor, and project file for retention.

Configuring an Online Workflow for This Agreement

When using an eSignature platform, configure authentication, required fields, reminders, and templates to reduce manual steps.

Field Configuration
Signer Authentication Email link, SMS code, or advanced authentication for higher trust
Required Fields Force-fill signatures, dates, and payment amounts before completion
Conditional Fields Reveal change-order fields only when 'Change Order' is checked
Reminders & Expiration Set automatic reminders and document expiration to enforce timelines

How eSubmission and Signing Typically Works

The electronic workflow mirrors physical signing but adds audit details: upload, tag fields, route, authenticate, and finalize with a certificate.

  • Upload Document: Sender uploads final agreement PDF or DOCX to the signing platform.
  • Place Fields: Add signature, date, and initial fields where required for each signer role.
  • Route to Signers: Send by email or generate a secure signing link for recipients to access.
  • Complete Audit: Platform records timestamps, IPs, and authentication in an audit trail.

Distribution and Digital Signing Options

Choose distribution channels that match your project controls and authentication needs before sending the agreement.

  • Email Delivery: Simple, widely used, low friction
  • Bulk Send: Useful for multiple similar contracts
  • API / Integrations: Connect to PM or ERP systems

Key Dates and Timing Elements to Include

Explicit dates and timeframes reduce disputes and trigger payment and warranty obligations reliably.

Contract Effective Date:

Enter as MM/DD/YYYY when obligations begin

Work Start Date:

Specify the planned mobilization or on-site start day

Substantial Completion:

Target date for operational use or handover

Payment Due Dates:

Tie to milestones or invoicing schedule

Change Order Response:

Specify maximum days for approving scope changes

Project Milestones from Agreement to Closeout

A milestone timeline clarifies when obligations, inspections, and payments are expected during the installation lifecycle.

01

Contract Signed

Agreement executed and effective; mobilization may follow immediately.

02

Materials Ordered

Supplier lead times confirmed and delivery windows scheduled.

03

Installation Start

Field work begins and daily site coordination commences.

04

Final Inspection

Punchlist, acceptance testing, and final payment release.

Common Preparation Mistakes to Avoid

  • Vague scope descriptions that omit door types, fire ratings, or hardware sets and cause disputes over acceptance criteria.
  • Omitting schedule or milestone linkage to payments, which delays invoices and creates cash-flow disputes.
  • Failing to require proof of insurance and certificates, exposing owners to uncovered liability on site.
  • Not defining change-order pricing and approval process, which leads to unauthorized work and unpaid extras.

Potential Consequences of an Incomplete or Incorrect Agreement

Payment Delay: Cash-flow interruption
Lien Filing: Mechanic's lien risk
Rework Costs: Warranty or correction expenses
Schedule Claims: Delay damages or disputes
Invalid Signature: Enforceability challenged
Regulatory Fines: Permit or code violations

Required Information to Include in the Agreement

Parties: Full legal names
Addresses: Street, city, state, ZIP
Scope: Detailed work description
Price: Contract sum and allowances
Schedules: Start and completion dates
Signatures: Authorized signers' names

eSignature Vendor Comparison for Installation Agreements

Compare common vendor criteria when choosing an eSignature provider for contract execution; signNow is listed first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

How Practitioners Use Electronic Agreements in Practice

Real customers report practical benefits when moving installation agreements online for speed and compliance.

Martin Properties — Field Efficiency

Tim Martin processes and executes documents online with 100% compliance and built-in security.

  • Field teams sign on mobile to avoid site paperwork.
  • This reduced turnaround and ensured timely handover without sacrificing auditability or record retention practices.

Optica Ventures — Ease of Use

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • Quick mobile signing speeds approvals.
  • Simplicity helped reduce administrative follow-up while preserving an audit trail for contract records.

Frequently Asked Questions and Practical Answers

Answers to common legal, signing, and retention questions for door and frame installation contracts.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users