Scope of Work
Detailed description of tasks, specifications, materials, reference drawings, and acceptance criteria so there is no ambiguity about deliverables and quality.
A well drafted agreement reduces disputes by documenting scope, acceptance criteria, and payment triggers. It clarifies who supplies parts, who obtains permits, and which party is responsible for site safety and cleanup.
These agreements are used by contractors, property managers, building owners, and insurers to formalize work on doors and glazing systems.
Tailor the agreement to the user role: owners focus on warranties and acceptance, contractors on payment and change orders, and insurers on cost substantiation and compliance.
Detailed description of tasks, specifications, materials, reference drawings, and acceptance criteria so there is no ambiguity about deliverables and quality.
Firm price, deposit schedule, progress payments, final invoice terms, late fees, and any retainage percentage tied to completion milestones or inspections.
Planned start and completion dates, response time for emergency repairs, and remedies for delays including liquidated damages or extension procedures.
Brands, grades, warranty selections, and an explicit process for approving substitutions or change orders that affect cost or deadlines.
Minimum insurance limits, certificate of insurance requirements, indemnity language, and whether subcontractors must be named as additional insureds.
Manufacturer warranty pass-throughs, contractor workmanship warranty period, repair obligations, and dispute resolution processes such as mediation or arbitration.
| Field | Configuration |
|---|---|
| Signature Field | Required, signer-assigned |
| Date Field | Auto-fill MM/DD/YYYY |
| Initials Field | Optional per page |
| Attachment Field | Allow photos and COIs |
Choose a platform that produces audit trails, supports common file formats, and integrates with your document storage.
Ensure the chosen service supports retention, export of signed PDFs, and any required industry compliance; integrate with your contract repository for lifecycle tracking.
24–72 hours for priority repairs
Begin within agreed five to ten business days
Specify calendar days or completion by milestone
Net 15 or Net 30 common terms
Begins on final acceptance date
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Export a flattened, timestamped PDF/A copy for long-term storage so signatures and audit metadata remain with the document and can be reproduced during audits or claims.
Keep original DOCX or editable files in secure storage to allow redlines and version comparison. Mark executed versions as final to avoid accidental edits.
Attach before-and-after photos, material receipts, and inspection reports. Store these with the executed agreement to substantiate work quality and insurance claims.
Ensure the platform generates an audit record with timestamps, IP addresses, and signer authentication details and store that certificate with the signed PDF.