What if dimensions change after approval?

If measurements change after production begins, document the change on a signed change order. Expect additional fabrication costs and schedule impacts; update installers and carriers immediately.

Can the form be signed electronically?

Yes. Electronic signatures meet U.S. legal standards under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and retention are satisfied.

Do I need a notarized signature?

Not typically for standard orders. Notarization may be required for certain authorizations or power-of-attorney actions depending on state law or contract terms.

Which fields cause the most invoice disputes?

Ambiguous scope, incomplete hardware schedules, missing PO numbers, and mismatched pricing entries are common causes; ensure those fields are clear and cross-checked.

How should I store signed forms?

Store signed copies in a secured document system with version control. Retain per tax and industry rules (minimum 3 years for tax records; HIPAA six years if applicable).

What if a customer refuses an electronic signature?

Provide a paper option where required and document the customer's consent preferences. For consumer-facing transactions, follow ESIGN consumer-disclosure rules before obtaining electronic consent.

Door Order Entry Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

DOOR ORDER ENTRY FORM

Order Information

Order Number

Order Date:

Requested Delivery Date:

Sales Representative:

Purchase Order Number (if applicable)

Customer & Jobsite

Customer Name Customer Contact

Phone:

Email:

Billing Address Jobsite Address

Recitals

WHEREAS, Supplier is engaged in the manufacture, supply, and delivery of architectural doors, frames, and related hardware in the ordinary course of business; and

WHEREAS, Customer desires to purchase the Products and, where applicable, installation services under the terms and conditions set forth in this Order; and

WHEREAS, Supplier is willing to provide such Products and services subject to the terms, specifications, payment schedule, and other conditions provided herein.

Scope of Work

Supplier shall manufacture, supply, and, if selected, install the doors, frames, glazing, finishing, and hardware described below in accordance with Customer specifications, applicable codes, and Supplier's standard tolerances. Work includes delivery to the Jobsite, coordination with Customer or designated contractor, and provision of standard product warranties as described below.

Detailed Scope Notes (include coordination, exclusions, and reference drawings)

Door Line Items

List each door and associated options. Unit prices exclude tax unless otherwise stated. Totals are subject to final measurement confirmation.

Line Item 1 - Description

Qty:

Width:

Height:

Handing: Left Right

Finish:

Hardware Group:

Unit Price: $

Line Total: $

Line Item 2 - Description

Qty:

Width:

Height:

Handing: Left Right

Finish:

Hardware Group:

Unit Price: $

Line Total: $

Line Item 3 - Description

Qty:

Unit Price: $

Line Total: $

Line Item 4 - Description

Qty:

Unit Price: $

Line Total: $

Line Item 5 - Description

Qty:

Unit Price: $

Line Total: $

Line Item 6 - Description

Qty:

Unit Price: $

Line Total: $

Order Subtotal Tax Order Total

Payment Terms

Unless otherwise agreed in writing, Customer shall pay Supplier as follows. Supplier may withhold production or shipment until required payments are received. All amounts are in U.S. dollars.

Deposit Amount Deposit Due By Balance Due Balance Due Date Payment Schedule / Method

Late Payment: Past due amounts accrue interest at the lesser of 1.5% per month or the maximum rate permitted by law. Customer shall also be responsible for reasonable collection costs, including attorneys' fees.

Late Fee Percentage (monthly)

Delivery & Installation

Supplier will deliver to the Jobsite address provided. Delivery times are estimates based on factory lead times and receipt of approved drawings and required payments. Installation services, if requested, are subject to separate site conditions and coordination.

Lead Time (weeks) Delivery Instructions / Access Notes

Term and Termination

This Order becomes binding on Supplier upon Supplier's written acceptance or production start. Either party may terminate this Order for material breach if the breaching party fails to cure within the notice period. Termination by Customer after production commencement entitles Supplier to payment for work performed and reasonable restocking and cancellation charges.

Start Date:

End Date:

Notice Period (days):

Confidentiality

Each party shall treat all non-public pricing, technical data, shop drawings, and specifications exchanged in connection with this Order as confidential and shall not disclose such information to third parties except to affiliates, contractors, or advisors bound by comparable confidentiality obligations or as required by law. Confidentiality obligations survive termination or completion of this Order for a period of three (3) years.

Governing Law

This Order shall be governed by and construed in accordance with the laws of the governing jurisdiction selected by the parties. Parties agree that disputes will be resolved in the courts of the governing jurisdiction unless otherwise agreed in writing.

Governing Jurisdiction (State)

Entire Agreement

This Order, including any referenced specifications, drawings, and approved change orders, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior proposals, negotiations, and agreements. Any amendments must be in writing and signed by authorized representatives of both parties.

Acceptance and Acknowledgement

By signing below, Customer acknowledges acceptance of the order details, specifications, lead times, and payment obligations contained herein and authorizes Supplier to proceed in accordance with these terms. Supplier's acceptance is effective upon written acknowledgement or commencement of production.

Supplier Name:

By:

Date:

Customer Name:

By:

Date:

What the Door Order Entry Form Is

The Door Order Entry Form is a standardized commercial document used to capture all information needed to order, manufacture, deliver, and install doors. It combines customer identification, product specification (model, material, dimensions, hardware), delivery and installation instructions, pricing and payment terms, and acceptance criteria. Organizations use it to reduce back-and-forth, ensure accurate shop drawings, and coordinate production and logistics with installers and carriers. When completed accurately the form becomes the controlling record for the transaction and supports warranties, change orders, and invoice reconciliation.

Why a Structured Door Order Entry Form Matters

A clear Door Order Entry Form reduces measurement errors, prevents production rework, and documents scope and acceptance terms. It streamlines communication between sales, operations, shop, and installation teams while creating an auditable trail for billing and warranty claims.

Who Completes and Who Receives the Form

The Door Order Entry Form is completed by sales or project coordinators and reviewed by production, installers, and procurement.

Project Manager — Confirms scope, delivery windows, installation constraints, and accepts final measurements before production.
Sales Representative — Records customer contact, purchase order references, pricing, and payment terms to finalize the quote.
Shop/Production Lead — Uses door specifications, hardware lists, and finish schedules to create shop drawings and production plans.

Completed copies are routed to manufacturing, logistics, and the customer; retained for warranty, billing, and dispute resolution.

Step-by-Step: Completing the Door Order Entry Form

Follow these steps in order to ensure the form is complete and production-ready before sending to the shop.

01

Gather Documents: Collect PO, specs, site drawings, and measurements before you start.
02

Enter Order Data: Fill customer, product, and payment fields precisely.
03

Review for Conflicts: Check dimensions, hardware, and finish against drawings.
04

Approve and Route: Authorize production and distribute copies to relevant teams.

Configuring an Online Door Order Workflow

Set up a digital workflow that validates fields, routes approvals, and stores completed forms for audit and warranty support.

Field	Configuration
Template Name	Create a versioned template named 'Door Order Entry Form' for consistency.
Conditional Fields	Show hardware fields only when 'Hardware Required' is checked.
Approval Routing	Route to Production Lead after Sales signs off.
Integrations	Link to ERP or inventory system to reserve materials.

Typical Routing and Submission Flow

A standard Door Order Entry Form moves through sales, production, logistics, and customer acceptance; digitizing this reduces handoffs and errors.

Create: Sales or estimator populates the form with order details.
Validate: Automated checks confirm dimensions and stock availability.
Approve: Manager or production lead signs to authorize shop work.
Distribute: Final copies delivered to shop, shipping, and the customer.

Digital Signing and Delivery Platform Needs

Choose software that supports fillable PDFs, conditional logic, secure eSign, and integration with ERP or project tools.

File Formats: PDF and DOCX support for templates and signed outputs.
Integrations: Connectors for ERP, NetSuite, Salesforce, and cloud storage.
Authentication: Email, SMS, or stronger methods for signer verification.

Ensure the platform captures an audit trail (timestamps, IP, signer events) and stores signed copies securely for warranty and compliance purposes.

Essential Elements to Include on a Professional Form

A comprehensive Door Order Entry Form balances clarity and operational detail so teams can act without follow-up questions.

Order Identification

Unique order number, customer PO reference, and internal project code to tie the form to invoices and project files.

Product Specification

Manufacturer, model, door type, material, dimensions, fire rating, and finish details required for accurate fabrication.

Hardware Schedule

Complete hardware set with part numbers and handing to prevent mismatches during installation and reduce rework.

Delivery Instructions

Address, contact, delivery window, site access notes, liftgate or inside delivery requirements for carrier coordination.

Installation Notes

Mounting details, frame type, site tolerances, and installer responsibilities for pre-install verification and acceptance.

Acceptance and Terms

Signatures, warranty terms, lead times, cancellation policy, and payment terms to govern the transaction and disputes.

Key Data Points to Collect

Customer ID: Internal reference code

Order Date: MM/DD/YYYY

Door Dimensions: Width×Height×Thickness

Finish Code: Manufacturer finish ID

Delivery Contact: Name and phone

Approval Signature: Signer name and date

Typical Timelines and Lead Times to Expect

Plan timing around confirmation, production lead times, delivery, and installation windows; communicate these dates clearly on the form.

Order Confirmation Deadline:

Confirm specifications within 48–72 hours to lock production schedules.

Manufacturing Lead Time:

Commonly 2–8 weeks depending on customization and stock status.

Shipping Window:

Carrier transit depends on distance; allow buffer for scheduling.

Installation Scheduling:

Book installers at least 1–2 weeks after delivery to avoid conflicts.

Warranty Registration:

Register within manufacturer timeframe, typically 30–90 days after installation.

Common Errors That Cause Delays

Incorrect or incomplete dimensions entered without tolerance information, causing parts to be remade and delaying installation.
Vague hardware or finish descriptions that require clarification and result in production holds or incorrect shipments.
Missing delivery contact or site access notes that lead to failed deliveries and additional carrier charges.
Late approvals or unsigned forms that push production past scheduled runs and may incur expedite fees.

Risks and Potential Consequences of Errors

Production Delays: Missed lead times

Change Order Costs: Additional fabrication fees

Shipment Refusal: Carrier restocking charges

Warranty Voids: Improper installation risks

Payment Disputes: Invoice holds and collections

Safety Noncompliance: Regulatory exposure

eSignature Vendor Pricing for Door Order Workflows

Compare basic pricing and core capabilities relevant to signing Door Order Entry Forms. signNow appears first per the vendor comparison rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card required	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (plan dependent)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions About the Door Order Entry Form

Answers to common questions about completion, signatures, digital submission, and resolving errors when using the Door Order Entry Form.

Need help? Contact support

What if dimensions change after approval?
If measurements change after production begins, document the change on a signed change order. Expect additional fabrication costs and schedule impacts; update installers and carriers immediately.
Can the form be signed electronically?
Yes. Electronic signatures meet U.S. legal standards under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and retention are satisfied.
Do I need a notarized signature?
Not typically for standard orders. Notarization may be required for certain authorizations or power-of-attorney actions depending on state law or contract terms.
Which fields cause the most invoice disputes?
Ambiguous scope, incomplete hardware schedules, missing PO numbers, and mismatched pricing entries are common causes; ensure those fields are clear and cross-checked.
How should I store signed forms?
Store signed copies in a secured document system with version control. Retain per tax and industry rules (minimum 3 years for tax records; HIPAA six years if applicable).
What if a customer refuses an electronic signature?
Provide a paper option where required and document the customer's consent preferences. For consumer-facing transactions, follow ESIGN consumer-disclosure rules before obtaining electronic consent.

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