Door Type
Specify model name/number, core type (solid/flush/glazed), and silhouette. Include manufacturer and any alternative part numbers to avoid substitution errors.
A well-structured Door Selection Document reduces procurement errors, speeds ordering, and supports code compliance by recording exact specifications and approvals. It protects project schedules and reduces cost overruns by preventing reorders and on-site changes.
Typical participants range across the project team and supply chain; each has specific responsibilities for specification, review, or approval.
Use the document as an approval gate: selections must be signed and dated before orders are placed to limit change orders and delays.
Specify model name/number, core type (solid/flush/glazed), and silhouette. Include manufacturer and any alternative part numbers to avoid substitution errors.
Record frame type (steel, wood, aluminum), finish, anchoring method, and tolerances. Note special finishes or corrosion-resistant treatments when required.
State required hourly fire rating and listing reference, plus label location and any required smoke or positive-pressure ratings for compliance.
List locksets, closers, hinges, thresholds, gasketing, and ADA hardware. Include finish, handing, strike types, and manufacturer part numbers.
Record paint or stain codes, glazing type and size, vision panel details, and any signage or protection film required during construction.
Provide site-specific instructions: rough opening size, tolerances, waterproofing, flashing details, and required on-site adjustments or field cuts.
| Field | Configuration |
|---|---|
| Required Fields | Door ID | Model | Dimensions | Approver |
| Signers Order | Specifier → Contractor → Project Manager |
| Authentication | Email + SMS OTP for external approvers |
| Retention | Store completed PDF + audit trail for project records |
Use a platform that supports PDF/DOCX import, fillable fields, audit trails, and role-based signing to preserve evidentiary value.
Ensure the chosen platform produces a tamper-evident signed PDF with an audit trail and stores records per your retention policy for future claims or warranty validation.
Date by which selections must be approved.
Final date to place orders to meet delivery windows.
Supplier-provided lead time for custom doors.
Scheduled on-site installation dates.
Date warranty begins, often date of substantial completion.
All door specs and approvals finalized.
Purchase order issued to manufacturer or supplier.
Vendor delivery verified against stated specs.
Installer sign-off and warranty paperwork completed.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Their team processed and executed selection documents online to maintain schedule alignment and compliance.
Integration with enterprise systems allowed automated transfer of approved specifications into procurement.