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Door Selection Form

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DOOR SELECTION FORM & PURCHASE AGREEMENT

Recitals

WHEREAS, Client Name: and Contractor Name: (each a "Party" and collectively the "Parties") desire to set forth the terms by which Contractor will supply and install doors and related hardware for the Project described below.

WHEREAS, Project Address: represents the location where the goods and services will be delivered and performed.

WHEREAS, the Parties wish to document selections, allowances, payment terms, schedule and contractual protections related to the procurement and installation of doors.

Scope of Work

Door Selections and Specifications

Enter each scheduled door selection below. Contractor will procure materials consistent with the selections and allowances noted; deviations require written change order and may affect price and lead time.

Allowances, Lead Times and Change Orders

Allowances provided for unspecified finishes or hardware: Allowance Amount: . Lead time for selected items (estimated):

Payment Terms

Total Contract Amount:

Deposit Amount (due upon signing): Deposit Due Date:

Late Payment Fee: % per month on overdue balances. Collections and attorney fees incurred to enforce payment will be charged to the delinquent party.

Term and Termination

Contract Start Date: Estimated Completion Date:

Either Party may terminate for material breach if the breaching Party fails to cure within Notice Period of days after written notice. Termination for convenience by Client shall require payment for work performed, materials ordered and reasonable demobilization costs.

Confidentiality

Each Party agrees that confidential information disclosed in connection with this Agreement, including pricing, proprietary specifications, shop drawings, and customer information, shall be maintained in confidence and not disclosed to third parties except as required to perform obligations hereunder or as required by law. Confidential information shall not include information that is or becomes publicly available through no fault of the receiving Party.

Governing Law

This Agreement will be governed by and construed in accordance with the laws of the state of without regard to its conflicts of law principles.

Entire Agreement

This document, together with all attached schedules, specifications and executed change orders, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior discussions, proposals and agreements. Any amendment must be in writing and signed by both Parties.

Certifications and Acknowledgments

By signing below, the Parties certify that they are authorized to enter this Agreement, that the information and selections provided on this form are accurate, and that the Parties accept the terms and conditions set forth herein.

Client — Printed Name:

By:

Date:

Contractor — Printed Name:

By:

Date:

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What the Door Selection Form Is and When It’s Used

A Door Selection Form documents the specific door types, dimensions, materials, hardware, finishes, and installation preferences for a construction, renovation, or replacement project. It records choices by unit, room, or elevation and ties selections to order codes, lead times, and warranty terms. The form helps coordinate purchasing, scheduling, and code compliance between architects, contractors, suppliers, and owners while creating a single record to confirm what will be supplied and installed.

Why a Clear Door Selection Form Matters

A well‑prepared Door Selection Form reduces procurement errors, prevents installation delays, and documents agreed specifications for warranty and code review.

Why a Clear Door Selection Form Matters

Who Typically Completes and Signs the Form

Use a single consolidated form per project or per purchase order to keep selections auditable and to avoid ordering mismatches.

  • Architects and designers specifying materials, finishes, and code compliance for each opening.
  • Contractors or subcontractors confirming field measurements, labor responsibilities, and installation sequencing.
  • Owners or property managers approving finish selections, hardware options, and delivery schedules.

Step-by-Step: Completing the Door Selection Form

Complete the form in a single session where possible to confirm consistency across entries and attachments.

  • 01
    Confirm Project: Verify project ID and drawing references before entering data.
  • 02
    Populate Openings: Enter each opening number and type in sequence to match the schedule.
  • 03
    Select Hardware: Choose hardware sets and note any special handing or keying needs.
  • 04
    Review and Sign: Have designated approvers review, sign, and date the completed form.

How the Door Selection Form Fits into Project Workflow

The form connects specification, procurement, manufacturing, delivery, and installation steps to reduce rework.

  • Specification: Architect/designer defines required door performance and finishes.
  • Selection: Owner or rep chooses finishes and options on the form.
  • Ordering: Supplier uses form entries to generate fabrication orders.
  • Installation: Installer references the form for handing and hardware placement.

Essential Elements to Include on a Professional Form

A complete Door Selection Form groups identifying information, technical specifications, hardware, finishes, scheduling details, and approval signatures for traceability.

Project Info

Project name, owner, contractor, and drawing reference to connect the form to contract documents and submittals.

Opening ID

Unique opening numbers to match door schedules and prevent installation misplacements.

Technical Specs

Material, fire rating, acoustic rating, edge details, and dimensional tolerances required for fabrication.

Hardware

Hardware set codes, finish, handing, and special functions (e.g., delayed egress, electrified hardware).

Finishes

Manufacturer, color code, and surface prep requirements required for matching across units.

Approvals

Signature, printed name, role, and date for accountable signers who authorize orders or changes.

Security and Compliance Data Points to Track

Encryption: TLS 1.2/1.3 in transit; AES‑256 at rest
Access Controls: Role‑based permissions for editors and approvers
Audit Trail: Timestamps, IP, and action log retained
HIPAA (where applicable): BAA required for protected health data
ESIGN / UETA: Legal framework for e‑signature validity
Retention Policy: Configurable retention and export options

Common Errors to Avoid When Completing the Form

  • Entering nominal sizes instead of measured opening dimensions leads to fabrication rework and delivery delays.
  • Omitting hardware handing or electrified hardware details can require on‑site modifications and extra parts.
  • Using vague finish descriptions rather than manufacturer color codes causes mismatches and supplier returns.
  • Failing to obtain authorized signatures before ordering exposes the project to change order disputes.

Risks and Consequences of Incorrect or Missing Information

Schedule Delays: Additional lead time and expedited fees
Cost Overruns: Rework and replacement material charges
Warranty Voidance: Noncompliant finishes or hardware voids warranty
Code Noncompliance: Possible inspection failure and remediation
Safety Hazards: Incorrect fire‑rated doors risk occupant safety
Dispute Risk: Contractor/owner disagreements and claims

Configuring an Online Door Selection Workflow

Set up the digital form workflow to control who edits, approves, and receives final records.

Field Configuration
Required Fields Make dimensions, handing, and hardware mandatory
Conditional Logic Show hardware options when electrified hardware selected
Signer Order Assign approvers in sequence: designer → contractor → owner
Integrations Sync selections with procurement or ERP systems

Technical Considerations for Digital Completion

Ensure the chosen platform supports required file formats and authentication methods for your workflow.

  • File Types: PDF, DOCX and Excel supported
  • Integrations: Salesforce, NetSuite, Microsoft 365, Procore
  • Authentication: Email, SMS code, or advanced MFA

Typical Timelines and Lead Time Expectations

Plan timelines early to accommodate fabrication, shipping, and site availability; lead times vary by material and finish.

Specification Finalization:

2–4 weeks before ordering for complex projects

Manufacturer Lead Time:

4–12 weeks depending on type and finish

Shipping and Delivery:

1–3 weeks domestic, longer for specialty items

Installation Window:

Coordinate with rough‑in and finishing trades

Inspection and Acceptance:

Schedule with local authority before close‑out

Project Milestones from Selection to Installation

Sequential milestones help teams monitor progress and trigger procurement and fabrication steps.

01

Design Approval

Finalize specs, codes, and finish schedules for procurement

02

Order Placement

Submit firm orders with confirmed measurements and approvals

03

Fabrication

Manufacturer produces doors per confirmed specifications

04

Site Installation

Installer fits doors and verifies hardware operation

Real-World Examples of Form Use

Sample scenarios show how the Door Selection Form supports project clarity and reduces change orders.

Optica Ventures — Multiunit Renovation

The project used a consolidated selection form to standardize finishes across 120 units

  • This reduced duplicate orders during punch list resolution
  • The single record improved vendor accountability and shortened final acceptance by several weeks.

Martin Properties — Commercial Retrofit

The owner required electrical hardware details on the selection form to coordinate access control

  • This clarified installer scope and electrical rough‑ins
  • The detailed form prevented on‑site delays and minimized costly retrofit work.

Practical Tips for Accurate and Efficient Completion

Apply these best practices to speed approval, reduce errors, and make the form useful as an ordering document.

Standardize Codes
Use predefined manufacturer codes and internal hardware set identifiers to eliminate ambiguity and speed ordering.
Require Mandatory Fields
Make measurements, handing, and hardware selections mandatory to prevent incomplete orders.
Use Templates
Save a template per project type that includes required approvals and attachments for faster reuse.
Capture Approvals
Record name, role, and timestamp for each approver to create an auditable acceptance trail.

Comparing eSignature Vendors for Door Selection Form Workflows

Basic pricing and capability indicators for common eSignature platforms to help compare cost and compliance features for form signing.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7‑day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Troubleshooting

Answers to common questions about completing, signing, and storing the Door Selection Form.


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