Scope & Purpose
Describe mission types covered, permitted altitudes and areas, and business objectives. Define exclusions, prohibited activities, and any special authorizations required.
A written guideline standardizes safety practices, reduces operational variability, and provides documented evidence of due diligence. It helps manage liability, supports regulatory compliance, and clarifies roles across pilots, ground crew, and managers.
Organizations and individuals involved with recurring UAS operations complete or maintain these guidelines.
The document is also useful for contractors and third parties who must follow host-operator procedures during site work.
Describe mission types covered, permitted altitudes and areas, and business objectives. Define exclusions, prohibited activities, and any special authorizations required.
List required remote pilot certificates, currency standards, training topics, supervisor responsibilities, and authorized support roles such as visual observers.
Document mission planning, NOTAM/airspace checks, equipment inspections, battery and payload verification, and software/firmware validation steps.
Specify maintenance schedules, log entries for inspections and repairs, parts replacement records, and who authorizes return-to-service after maintenance.
Include a template for assessing hazards, mitigation measures, control residual risk, and criteria for mission go/no-go decisions.
Provide procedures for reporting accidents, preserving evidence, notifying regulators or partners, and conducting root-cause reviews.
| Field | Configuration |
|---|---|
| Signature Block | Required; date field auto-fill MM/DD/YYYY |
| Authentication Level | Email + SMS code or ID verification |
| Routing Order | Sequential approval: manager then safety officer |
| Retention Policy | Archive signed copies for minimum three years |
Use a platform that preserves audit trails, supports common file formats, and integrates with your document storage systems.
Select an eSignature provider that enables conditional fields, signer authentication options, and secure long-term storage to meet compliance and operational needs without adding unnecessary friction.
Review guidelines and training at least once per year.
Complete checklist immediately before each mission.
Report accidents to FAA and insurers per regulatory timelines.
Log inspections and repairs at time of service.
Validate pilot currency per company schedule
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Trial available | Trial available | Free plan available | Free plan available |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A property manager standardized inspection flights across sites to reduce scheduling friction.
A small services firm used electronic approvals to onboard contract pilots quickly.