Project Scope
Describe location, building zone, work summary, and whether the work is new construction, replacement, or retrofit; include project ID and address.
A complete Duct System Installation document reduces code violations, clarifies responsibility for workmanship, and creates a traceable record for inspections, insurance, and warranty claims. It also helps ensure material and airflow specifications are documented for performance and safety.
Accurate completion ensures permits can be closed, warranties remain valid, and future maintenance or modifications reference the installed system specifications.
Describe location, building zone, work summary, and whether the work is new construction, replacement, or retrofit; include project ID and address.
List duct types, sizes, insulation R-value, material gauges, fittings, grilles/registers, and airflow capacities used in the installation.
Provide installer name, company, license number, state of licensure, and proof of liability insurance with policy number and coverage limits.
Attach scale drawings or schematics showing trunk, branch locations, damper positions, and static pressure test points for inspector reference.
Include pre-inspection, pressure/leak test results, balancing outcomes, and corrective actions recorded with dates and inspector initials.
Document final acceptance, signature blocks for installer and owner, effective date, and any workmanship or materials warranty terms.
| Field | Configuration |
|---|---|
| Installer Signature | Required; date stamp; signer authentication |
| Inspector Approval | Conditional field; appears after pressure test entered |
| Attachments | Allow PDF/DWG uploads for drawings and test reports |
| Routing | Send to owner then inspector in sequence |
Ensure exported signed records include an audit trail and are stored with restricted access to meet compliance and permit office requirements.
Submit before starting work; jurisdiction sets approval timeline.
Schedule after duct installation and before enclosing work.
Occurs after balancing and corrective actions are complete.
Provide final signed form to permit office if required.
Effective date typically the installer sign-off date.
Detailed test results, corrective actions, and inspector signature in PDF format for permit files and claims.
Municipal permit reference and approval page showing scope and conditions required for final sign-off.
Product data sheets and performance ratings for ducts, insulation, and fans to document compliance.
Scale or field-dimensioned drawings (PDF or DWG) illustrating actual installed routing and connections.
A homeowner replaces old ductwork to improve efficiency
A contractor installs ducts for a multi-tenant office building
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|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |