Can the EACCME Form be signed electronically?

Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and UETA (adopted by 49 states plus DC), electronic signatures are legally valid for most transactions; ensure the accreditor accepts e-signed submissions and meet any consumer disclosure requirements where applicable.

Do faculty disclosures need handwritten signatures?

No. A clear electronic signature plus an audit trail that shows signer identity, timestamp, and intent normally suffices; retain disclosure records per your retention policy and meet any accreditor-specific authentication rules.

What if the accreditor requests changes after submission?

Prepare a redlined response, update the form or supporting materials, and resubmit with a cover note explaining changes; maintain both versions in your archive to preserve auditability.

How should I handle protected health information?

Avoid submitting identifiable patient data. If PHI is necessary, use a HIPAA-compliant platform, execute a Business Associate Agreement where required, and follow 45 CFR §164.530(j) for retention.

Is notarization ever required for EACCME submissions?

Not typically. Notarization or witness requirements depend on local or institutional rules; confirm with the accreditor and consult state notary statutes if physical authentication is requested.

How long must I keep signed forms?

Retain signed records for the active period plus regulatory minimums: at least 3 years for general financial records (IRC §6501(a)) and 6 years for HIPAA-related documents (45 CFR §164.530(j)); check state rules for longer retention.

EACCME Form

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EACCME Accreditation Services Agreement

This EACCME Accreditation Services Agreement (the Agreement) is entered into by and between Applicant Organization: and Service Provider: . Effective Date: .

WHEREAS

WHEREAS, Applicant Organization seeks accreditation of a continuing medical education activity through the European Accreditation Council for Continuing Medical Education (EACCME) and requires professional services to prepare and submit the application, supporting documentation, and to manage correspondence with accrediting authorities;

WHEREAS, Service Provider has experience and expertise in preparing accreditation submissions, coordinating scientific programme material, and ensuring compliance with applicable accreditation standards and disclosure requirements; and

WHEREAS, the parties desire to set forth the terms, scope, compensation, and legal obligations for the Services to be provided.

Scope of Work

Detailed Services

Services shall include but are not limited to preparation of the EACCME accreditation application, drafting and collection of learning objectives, synthesis of the scientific programme, compilation of faculty disclosures, submission of required documentation, correspondence management with accreditation authorities, and advising on mitigation of conflicts of interest. Any material deviation from this Scope of Work shall require written amendment signed by both parties.

EACCME Activity Details

Activity Title Activity Dates

From: To:

Venue / Format Target Audience Number of EACCME Credits Requested Learning Objectives Scientific Programme Summary Faculty and Disclosures

Commercial Support: Will be sought No commercial support anticipated

Payment Terms

In consideration of the Services, Applicant shall pay Service Provider the fees set forth below. Fees are exclusive of any taxes for which Applicant shall remain responsible.

Total Fee Payment Schedule Late Payment Fee

All undisputed amounts not paid when due shall accrue interest at the rate set forth above or the maximum rate permitted by law, whichever is less. Service Provider may suspend Services if payments are more than thirty (30) days overdue after notice.

Term and Termination

This Agreement commences on the Start Date and continues until the End Date unless earlier terminated in accordance with this section.

Start Date End Date Notice Period for Termination Without Cause

Either party may terminate this Agreement for material breach if the breaching party fails to cure within thirty (30) days after receipt of written notice. Termination shall not relieve Applicant of its obligation to pay for Services performed prior to termination.

Confidentiality

Each party shall maintain as confidential all non-public information disclosed by the other party in connection with this Agreement and shall not use or disclose such information except for performance of the Services or with prior written consent. Confidential information excludes information that is rightfully known by the receiving party without restriction, becomes publicly available through no fault of the receiving party, or is required to be disclosed by law. The obligations of confidentiality shall survive termination for a period of years.

Conflict of Interest and Compliance

Service Provider warrants that it will collect and present disclosure information for all faculty and contributors in accordance with applicable EACCME standards. Service Provider shall implement reasonable steps to mitigate actual or perceived conflicts of interest and shall immediately disclose to Applicant any conflicts that cannot be resolved.

Conflict Disclosure Summary

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of: , without regard to conflict of law principles. Any disputes arising under or in connection with this Agreement shall be resolved in the competent courts of the chosen jurisdiction unless the parties agree in writing to arbitration.

Entire Agreement

This Agreement constitutes the entire understanding between the parties with respect to the subject matter hereof and supersedes all prior agreements, proposals, and understandings, whether written or oral. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

Representations and Warranties

Each party represents and warrants that it has the full power and authority to enter into this Agreement and to perform its obligations hereunder. Service Provider represents that the Services will be performed in a professional manner consistent with industry standards.

Notices

Applicant Contact Service Provider Contact

Applicant Organization:

Printed Name:

By:

Date:

Service Provider:

Printed Name:

By:

Date:

What the EACCME Form Is and when it's used

The EACCME Form is a standardized accreditation submission used by continuing medical education (CME) providers to request credit recognition from the European Accreditation Council for Continuing Medical Education. It collects structured data about the activity, learning objectives, faculty disclosures, educational format, duration, and assessment methods. While the form is centered on European accreditation requirements, many U.S.-based providers preparing transnational CME or joint-accredited activities use the same template to document learning outcomes, conflicts of interest, and evaluation plans before submission to a national or international accreditor.

Why a clear EACCME Form matters for providers

A complete, well-structured EACCME Form speeds accreditation review, reduces follow-up questions, and improves the likelihood of timely credit assignment.

Who commonly prepares and signs the EACCME Form

Typical users include CME directors, medical education coordinators, and designated accreditation contacts at sponsoring organizations.

CME Director or Medical Education Lead responsible for content, objectives, and compliance with accreditation standards.
Accreditation Administrator who compiles disclosures, faculty credentials, and supporting evidence for the submission package.
Finance or Operations staff who confirm fees, invoicing details, and institutional approvals for the application.

Smaller providers and independent course organizers may use the same workflow but often assign a single staff member to act as submitter and record keeper.

Stepwise process to complete and submit the EACCME Form

Follow these sequential actions to prepare a submission that aligns with accreditation expectations.

01

Assemble materials: Collect agenda, objectives, CVs, and disclosures before starting the form.
02

Complete fields: Enter data carefully and use MM/DD/YYYY for dates.
03

Attach documents: Upload PDFs for agendas and slides; verify file names.
04

Review and submit: Peer-review the record and submit via the accreditor's portal or chosen delivery method.

How to set up an online EACCME submission workflow

Map digital settings to your internal review and approval steps so submissions remain consistent and auditable.

Field mapping	Match each form field to your internal metadata and reporting columns.
Approval routing	Require sequential approvals: content lead, compliance reviewer, and signatory.
Notifications	Enable email alerts for pending approvals and final submission confirmations.
Conditional fields	Show or hide fields for virtual vs in-person activities to reduce clutter.
Retention policy	Configure automatic archival after the event plus the required retention period.

Where the completed form should be sent

Understand final destinations and typical routing to ensure timely processing and proper record storage.

Accreditor portal: Primary destination for formal EACCME submissions and reviewer access.
Institutional archive: Store a copy in your organization’s records management system for audit purposes.
Faculty records: Provide signed confirmation copies to lead faculty and moderators.
Learner certificates: Ensure accreditation details feed into certificate issuance systems.

Technical considerations for digital completion and signing

Choose a platform that supports secure uploads, role-based access, and a reliable audit trail for each signed submission.

File formats: PDF and DOCX supported
Authentication: Email or multi-factor available
Integrations: Works with LMS and document repositories

Essential features of a professional EACCME Form package

A complete submission combines structured form fields with supporting evidence and clear disclosures to meet accreditation standards.

Structured metadata

Consistent fields for provider name, activity title, dates, and credit hours enable accurate indexing and reduce reviewer queries during accreditation assessment.

Conflict disclosures

Consolidated faculty disclosure statements with mitigation plans demonstrate transparency and help reviewers evaluate potential bias risks in educational content.

Assessment plan

Clear description of learner assessment methods, evaluation instruments, and sample questions supports the accreditor’s review of educational outcomes.

Audit trail

Signed submissions should include timestamps, signer identity data, and an immutable activity log to support compliance and future audits.

Key components to include on every EACCME Form

Ensuring each component is complete reduces the chance of conditional approval and speeds final accreditation decisions.

Header

Provider identification, official contact details, and sponsoring institution clearly listed to enable accreditation contact and verification.

Activity details

Exact activity title, format (live, online), total duration, and proposed credit hours for learner recognition.

Learning objectives

Concise, measurable objectives describing expected learner outcomes and aligned to educational activities and assessment.

Faculty disclosures

Full financial and non-financial disclosure statements for all presenters, with mitigation notes where conflicts exist.

Evaluation plan

Methods for measuring learner knowledge change or competence, sample evaluation items, and planned use of results.

Signatures

Authorized signatures from the provider representative, dates, and role descriptions demonstrating authority to submit.

Typical timing and deadlines for accreditation submissions

Deadlines vary by accreditor and activity type; confirm the accreditor’s published submission windows and lead times early.

Submission lead time:

Submit 8–12 weeks before the scheduled activity for full review and prior approval.

Expedited requests:

Some accreditors allow expedited review with shorter timelines and additional fees.

Evaluation reporting:

Post-activity evaluation reports often due 30–90 days after the event conclusion.

Certificate issuance:

Accredited credit statements should be available to learners within 30 days of final approval.

Appeals and corrections:

Allow 14–30 days for appeals or submission corrections after initial reviewer feedback.

Key submission milestones from draft to accreditation decision

Track these sequential milestones to keep stakeholders informed and avoid last-minute delays.

01

Draft preparation

Compile materials, write objectives, and confirm faculty disclosures before routing for internal review.

02

Internal approval

Obtain signatory approvals from content lead and compliance or legal as required by your organization.

03

Accreditor review

Submit the packet to the accreditor and await formal review or conditional requests for information.

04

Final decision

Receive accreditation decision and update learner materials and certificate language accordingly.

Common errors that delay EACCME Form approvals

Incomplete disclosures: Missing or inconsistent faculty financial disclosures trigger reviewer follow-up and can delay approval for weeks.
Unclear objectives: Vague learning objectives make it hard for reviewers to assess educational impact and may require rewriting.
Incorrect dates or durations: Misstated start/end times or total hours can change credit determinations and require resubmission.
Missing supporting materials: Lack of agenda, slide samples, or evaluation tools often leads to conditional approval requests or rejection.

Consequences of submitting incorrect or incomplete forms

Accreditation denial: Activity not accredited

Delayed credit: Learner certificates withheld

Financial impact: Refunds or fees possible

Reputational risk: Trust and participation affected

Audit exposure: Increased scrutiny in audits

Data risk: Noncompliant recordkeeping

Paper submission versus electronic submission — quick comparison

Compare common attributes of paper-based and electronic EACCME submissions to weigh processing and compliance differences.

Criteria	Paper	Electronic
Legally binding
Audit trail available	limited	robust
Processing time	slower	faster
Distribution ease	manual	automated

Amendments, revisions, and resubmission workflow

Use a clear grid workflow when updating an approved or conditionally approved form to preserve version history and approvals.

01

Initiate revision:

Document rationale and affected sections before editing.

02

Edit draft:

Make changes in the master template and note redline items.

03

Internal review:

Send revised draft to compliance and content leads.

04

Signatory approval:

Obtain required signatures with dated attestations.

05

Resubmit:

Upload corrected materials as a new submission or resubmission packet.

06

Archive prior version:

Keep previous signed versions for audit trail continuity.

eSignature vendor comparison for signing and submitting accreditation forms

Compare common pricing and capability points for platforms used to sign and manage accreditation forms; signNow appears first for column alignment with platform data.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about completing and submitting the EACCME Form

Answers to common questions about signatures, attachments, deadlines, and recordkeeping to help resolve frequent issues.

Need help? Contact support

Can the EACCME Form be signed electronically?
Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and UETA (adopted by 49 states plus DC), electronic signatures are legally valid for most transactions; ensure the accreditor accepts e-signed submissions and meet any consumer disclosure requirements where applicable.
Do faculty disclosures need handwritten signatures?
No. A clear electronic signature plus an audit trail that shows signer identity, timestamp, and intent normally suffices; retain disclosure records per your retention policy and meet any accreditor-specific authentication rules.
What if the accreditor requests changes after submission?
Prepare a redlined response, update the form or supporting materials, and resubmit with a cover note explaining changes; maintain both versions in your archive to preserve auditability.
How should I handle protected health information?
Avoid submitting identifiable patient data. If PHI is necessary, use a HIPAA-compliant platform, execute a Business Associate Agreement where required, and follow 45 CFR §164.530(j) for retention.
Is notarization ever required for EACCME submissions?
Not typically. Notarization or witness requirements depend on local or institutional rules; confirm with the accreditor and consult state notary statutes if physical authentication is requested.
How long must I keep signed forms?
Retain signed records for the active period plus regulatory minimums: at least 3 years for general financial records (IRC §6501(a)) and 6 years for HIPAA-related documents (45 CFR §164.530(j)); check state rules for longer retention.

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