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Easement Agreement

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NON-EXCLUSIVE TEMPORARY EASEMENT AGREEMENT

THIS INSTRUMENT PREPARED BY AND SHOULD BE RETURNED TO:









(phone)

For Recording Purposes Only

NON-EXCLUSIVE TEMPORARY EASEMENT AGREEMENT

THIS NON-EXCLUSIVE TEMPORARY EASEMENT AGREEMENT is made and entered into this day of 20 , by and between , whose address is , , FL (hereinafter referred to as the “Grantor”), and the CITY OF , a Florida municipal corporation, whose address is , , FL (hereinafter referred to as the “Grantee”).

W I T N E S S E T H:

WHEREAS, Grantor is the owner of that certain real property located in County, Florida, as more particularly described in Exhibit A attached hereto and incorporated herein by reference (the “Easement Property”); and

WHEREAS, Grantee has requested, and Grantor has agreed to grant and convey to Grantee, a non-exclusive temporary easement over, upon and across the Easement Property for the specific and limited purposes hereinafter set forth.

NOW, THEREFORE, in consideration of the mutual covenants, promises, terms and conditions set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:

Section 1. The above recitals are true and correct, form a material part of this Agreement and are incorporated herein by reference.

Section 2. Grantor hereby gives, grants, bargains, sells, and coveys to Grantee a non-exclusive temporary easement over, upon and across the Easement Property for the purposes hereinafter stated (the “Easement”), all subject to the terms, conditions, and limitations set forth herein.

Section 3. Grantor hereby warrants and guarantees to Grantee that Grantor has fee title to the Easement Property, subject to easements, reservations, restrictions, and rights-of-way of record, if any, and the Grantor has full power and authority to grant this Easement as to the Easement Property.

Section 4. Grantee’s use of the Easement Property shall be for the purpose of Grantee, through itself, its agents, contractors, consultants and employees: (a) performing such activities on the Easement Property as Grantee may deem reasonably necessary in connection with the design, engineering, and construction of improvements to a certain roadway known which is located adjacent to and in the vicinity of the Easement Property, and (b) tying in and harmonizing the Easement Property and the driveways, walkways, and other improvements thereon with the construction of . Notwithstanding the foregoing, this Easement is granted upon the condition that the sloping and/or grading upon the Easement Property shall not extend beyond the Easement Property and that all grading or sloping shall conform to all existing structural improvements within the Easement Property and all work will be performed in such a manner that existing structural improvements will not be damaged.

Section 5. This Easement is non-exclusive, and Grantor reserves to itself, its successors and assigns, the non-exclusive right to use, pass and repass over and upon the Easement Property. Each party shall use the rights granted and reserved by this Easement Agreement with due regard to the rights of the other party to use and enjoy the Easement Property.

Section 6. The Easement shall terminate .

Section 7. Grantee shall, at its sole cost and expense, restore any improvements on the Easement Property that are damaged by Grantee incident to its construction of the Project to a condition which approximates as closely as is reasonably practicable the condition of said improvements prior to being damaged by Grantee.

Section 8. To the extent permitted by law, the Grantee agrees to indemnify and hold harmless the Grantor from and against any and all claims, actions, causes of action, loss, damage, injury, liability, cost or expense, including without limitation attorneys’ fees (whether incurred before, during or after trial, or upon any appellate level), arising from the Grantee’s use of the Easement Property or from the exercise by the Grantee of any rights granted by this Easement Agreement.

Section 9. To the extent that any rules, regulations or ordinances of the Grantee or any previously existing development approvals or any agreement between the Grantor (or its predecessors in interest) and the Grantee require that certain improvements, including but not limited to walls, signage, landscaping, irrigation and berming, be constructed or installed within all or any portion of the Easement Property, the Grantor agrees that it shall not construct or install any such improvements within the Easement Property until the earlier of (i) the date of termination of this Easement Agreement, or (ii) the written approval by the Grantee of a specific improvement within the Easement Property. The aforementioned restrictions may be waived by Grantee in whole or in part, at the Grantee’s option. The Grantor may from time-to-time request the approval of Grantee to construct or install certain improvements within the Easement Property and Grantee covenants and agrees to grant such approval unless the Grantee makes a good faith determination that such improvement will interfere with the exercise by Grantee of its rights and privileges under the terms of this Easement Agreement. Grantee covenants and agrees that it will not defer or delay the issuance to Grantor of any building permits, certificates of completion or certificates of occupancy because of the inability of the Grantor to complete improvements within the Easement Property due to the restrictions imposed by this Easement Agreement; provided, however, that the Grantor shall, at Grantor’s sole cost and expense, promptly complete any such deferred or delayed improvements upon the termination of this Easement Agreement or the waiver of such restriction by the Grantee. Nothing contained in this Section shall be construed to release or discharge the Grantor from any of its obligations and responsibilities with respect to improvements to be constructed or installed within the Easement Property. This Section is intended only to affect the timing of the Grantor’s compliance with any such obligations and responsibilities.

Section 10. The Easement shall be binding upon and inure to the benefit of the parties specified herein, their respective legal representatives, successors and assigns, and the benefits and burdens hereof shall run with the Easement Property.

Section 11. This Easement Agreement may be modified or amended only upon the mutual written consent of Grantee and Grantor, or their respective legal representatives, successors and assigns.

IN WITNESS WHEREOF, the parties hereto have subscribed their names and have caused this Easement Agreement to be executed as of the day and year first above written.

Signed, sealed and delivered

in the presence of:

Print Name

GRANTOR:

STATE OF FLORIDA

COUNTY OF

The foregoing instrument was acknowledged before me this day of 20 , by . He is personally known to me or has produced as identification.

WITNESS my hand and official seal in the County and State aforesaid this day of 20 .

Notary Public

Print Name

My Commission Expires:

Signed, sealed and delivered

in the presence of:

Print Name

Print Name

FOR USE AND RELIANCE ONLY BY THE CITY OF , FLORIDA.

APPROVED AS TO FORM AND LEGALITY THIS DAY OF 20 .

By:

GRANTEE:

CITY OF , a Florida municipal corporation

By:

Name:

Title:

Attest:

Name:

Title:

[Affix Seal]

APPROVED BY THE

CITY COMMISSION AT A MEETING HELD ON , 20 UNDER AGENDA ITEM NO. .

STATE OF FLORIDA

COUNTY OF

The foregoing instrument was acknowledged before me this day of 20 , by , as Mayor of the City of . He is personally known to me or has produced as identification.

WITNESS my hand and official seal in the County and State aforesaid this day of 20 .

Notary Public

Print Name

My Commission Expires:

Enter text✕

What an Easement Agreement Is and When It Applies

An Easement Agreement is a legal instrument that grants one party the right to use a portion of another party's real property for a specific purpose while the underlying ownership remains unchanged. Common examples include rights-of-way, utility corridors, drainage, and access for maintenance. The agreement defines location, dimensions, permitted uses, duration, maintenance responsibilities, compensation or consideration, any limitations on use, and recording instructions for county land records. Properly drafted easements reduce future disputes and clarify responsibilities between grantor, grantee, and any successors in title.

Why a Clear Easement Agreement Matters

A precise Easement Agreement protects property interests, reduces litigation risk, and enables clear title transfers. Electronic execution is generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA (1999) when parties consent, subject to statutory exceptions such as wills and certain court filings.

Why a Clear Easement Agreement Matters

Who Typically Drafts and Signs Easement Agreements

Identifying each party’s role early speeds drafting, review, signing, and recording with county land records.

  • Property owners and developers who grant or reserve rights across their land, often to allow utilities, access paths, or drainage.
  • Utility companies, municipalities, and contractors that require permanent or temporary access to install, operate, or maintain infrastructure.
  • Title companies, surveyors, and attorneys who draft descriptions, verify legal access, and ensure the easement is properly recorded.

Core Components to Include in a Professional Easement Agreement

A comprehensive easement identifies parties, describes the easement area, sets permitted uses, addresses duration and transferability, and assigns maintenance and indemnity obligations.

Parties

Full legal names and capacities of grantor(s) and grantee(s), including entity types and state of formation; use exact names that will appear on recorded documents to avoid title issues.

Legal Description

Precise metes-and-bounds or recorded-plat references describing the easement parcel; attach a surveyed exhibit map with bearings, distances, and GPS coordinates to avoid ambiguity.

Scope of Use

Detailed enumeration of permitted activities, limitations, hours of access if applicable, and prohibited actions; clear scope prevents later interpretation disputes.

Term and Termination

Specify whether the easement is perpetual, for a fixed term, or conditional; include termination triggers, surrender procedures, and reversion language for the servient estate.

Maintenance and Repairs

Allocate maintenance responsibilities, cost-sharing, access protocols for performing repairs, and restoration obligations after work to protect both parcels and preserve access.

Recording and Notice

Instructions regarding county recording, who bears the recording fee, the effective recording date, and notice procedures for assignment or enforcement of rights.

Step-by-Step: From Drafting to Recorded Easement

Follow these sequential steps to prepare, execute, and record an easement with minimal delays.

  • 01
    Draft Agreement: Prepare document and attach surveyed exhibit.
  • 02
    Review with Title: Confirm legal description and title exceptions.
  • 03
    Execute and Notarize: Sign before required witnesses or notary.
  • 04
    Record Document: Submit to county recorder and retain recorded copy.

How to Configure an Online Easement Workflow

Set up fields, authentication, and routing before sending the agreement for signatures to ensure a compliant, auditable eSigning process.

Field Configuration
Signature Fields Assign to each signer and require date stamps
Exhibit Attachments Upload survey PDFs and lock overlays
Signer Authentication Use email plus SMS or ID verification
Recording Checklist Add a final reviewer step for title/escrow

Technical Considerations for eSigning and eSubmission

Ensure the chosen solution meets state notary requirements if remote notarization will be used, and that records are exportable for county recording and title purposes.

  • File Formats: PDF and DOCX are accepted for survey and agreement files
  • Authentication: Email + SMS or KBA for stronger signer attribution
  • Audit Trail: Capture timestamps, IPs, and action history

Typical Routing and Filing Path for an Easement

Easement execution usually moves from drafting to signing to recording; below are the four common process stages.

  • Draft & Attach: Prepare and attach survey exhibit
  • Execute & Notarize: Signatures and notary acknowledgement
  • Title Review: Title company confirms recordability
  • Record with County: File in county recorder’s office

Expected Timelines and Processing Expectations

Processing times depend on county workload, title review, and whether remote notarization is used; expect some variability.

Preparation Time:

Drafting and survey coordination: 3–14 business days

Title Company Review:

Typical review: 3–7 business days

Notarization and Signing:

Usually completed same day when parties are available

County Recording:

Recording processed in 1–4 weeks depending on county backlog

Title Policy Update:

Title agents update commitments within 7–30 days after recording

Key Milestones from Execution to Recorded Easement

Use this milestone sequence to track responsibilities and expected timeframes from signature to final recording.

01

Draft Completed

Agreement and survey finalized before circulation

02

Signed and Notarized

Signatures obtained and notarized as required

03

Submitted to Recorder

Document delivered and fees paid to county

04

Recorded Copy Returned

Recorded instrument returned and distributed to parties

Common Mistakes to Avoid When Preparing an Easement

  • Using a vague map or no surveyed exhibit; ambiguity in location creates boundary disputes and title objections.
  • Failing to specify maintenance responsibilities and cost allocations; this leads to repeated disagreements and potential litigation.
  • Neglecting to record the easement promptly; unrecorded easements may not be enforceable against subsequent bona fide purchasers.
  • Mismatched party names or incorrect notary acknowledgements; these clerical errors can delay recording and title insurance issuance.

Risks and Consequences of an Incorrect or Unrecorded Easement

Title Risk: Clouded title
Loss of Priority: Later purchasers may take free of unrecorded rights
Enforcement Difficulty: Harder to enforce against third parties
Increased Costs: Higher litigation and correction expenses
Insurance Denial: Title insurance exceptions may apply
Delay in Development: Project schedules and permits can be postponed

Security and Compliance Considerations for Electronic Easements

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamps, IP addresses, and event logs
Certifications: SOC 2 Type II and ISO 27001 available
HIPAA Support: BAA available where PHI is involved
Legal Compliance: ESIGN and UETA compliant for U.S. transactions
Accessibility: WCAG 2.0 Level AA conformance

Typical Signatories and Their Authority

Grantor — Property Owner

The grantor is the owner of the servient estate and must have authority to convey the easement. If the grantor is an entity, an authorized officer or manager must sign, and corporate authority documentation may be required by the recorder or title company.

Grantee — Easement Holder

The grantee is the party receiving the easement right (individual, utility, municipality, or company). The grantee’s signing representative should be identified, and for entities, provide evidence of authority and any required tax identification information for compensation reporting.

Real-World Uses: Easement Agreement Examples

These two concise scenarios illustrate how easements are used and structured in common transactions.

Utility Corridor

A municipal utility needs permanent underground conduit across private land to serve a neighborhood

  • Easement is perpetual and includes a surveyed corridor 10 feet wide
  • The agreement assigns maintenance to the utility, requires restoration after work, and is recorded to run with the land for future owners.

Shared Driveway

Two adjacent homeowners agree to a shared access drive with reciprocal rights of use

  • Easement is appurtenant and transfers with the parcels
  • The contract specifies maintenance cost sharing, snow removal responsibilities, and a process for dispute resolution documented in the recorded easement instrument.

Practical Drafting Tips to Reduce Risk and Speed Recording

Adopt these drafting and transactional practices to improve clarity, reduce objections, and protect all parties’ interests.

Attach a Certified Survey
Always attach a current, certified survey as an exhibit showing bearings, distances, and parcel identifiers so the legal description is unambiguous and acceptable to title examiners and county recorders.
Define Maintenance and Access
Specify who may enter, when access is permitted, required notice periods, and a clear allocation of maintenance costs to avoid recurring disputes and ensure consistent upkeep of the easement area.
Coordinate with Title
Obtain a preliminary title report early, address exceptions related to boundaries or prior encumbrances, and confirm any title insurer requirements for recording endorsements or survey matters.
Plan for Assignment
Include assignment and notice provisions to allow transfer of rights (for utilities or successors) while preserving recording procedures and ensuring successor liability or indemnity expectations are clear.

Frequently Asked Questions About Easement Agreements

Answers to common questions about drafting, signing, recording, and enforcing easements; consult counsel for complex issues.


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