Easter Event Planning Document

Easter Event Planning Document

Parties and Recitals

This Easter Event Planning Document (the Agreement) is entered into by and between:

WHEREAS, Client desires to engage Planner to provide event planning, coordination, and related services in connection with an Easter event described below; and

WHEREAS, Planner has the professional experience, personnel, and resources necessary to perform such services and agrees to perform them pursuant to the terms and conditions set forth in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows:

Event Details

Event Name:

Event Date:    Event Start Time:    Expected Attendance:

Scope of Work

Planner shall provide event planning services which shall include, at minimum, the tasks and deliverables set forth below and as further detailed in the Scope of Work. Planner shall perform services in a professional manner consistent with industry standards.

Event design and theme coordination
Vendor sourcing and coordination
Day-of logistics and on-site management
Entertainment and activity coordination (e.g., egg hunts)
Equipment and rental management

Payment Terms

Total Fee: $

Late Fee: If any undisputed installment remains unpaid more than days after its due date, interest will accrue at or the maximum lawful rate, whichever is less.

Deposit and prepayments are non-refundable except as expressly set forth in the Cancellation section below.

Term and Termination

Agreement Term Commencement Date: ; Termination Date or Event Completion Date:

Either party may terminate this Agreement for material breach by the other party upon prior written notice and failure to cure within the stated period. In addition, Client may terminate for convenience upon written notice subject to payment of all amounts due for services performed and non-refundable expenses incurred through the date of termination.

Cancellation and Force Majeure

If the event is cancelled by Client within days of the Event Date, Client shall remain responsible for a cancellation fee equal to the deposit plus any non-recoverable third-party costs. Planner shall not be liable for delays or failures to perform due to acts of God, government action, labor disputes, pandemics, or other causes beyond Planner's reasonable control (Force Majeure). In the event of Force Majeure, the parties shall promptly confer to reschedule the event or agree on termination terms.

Insurance, Permits and Compliance

Client shall be responsible for securing any venue permits, local licenses, and approvals required for the event. Planner will provide evidence of commercial general liability insurance upon request. Client shall maintain appropriate insurance covering the event and shall list Planner as an additional insured with respect to event operations if required by Planner or the venue.

Indemnification

Each party shall indemnify, defend and hold harmless the other party and its officers, directors, employees, agents and representatives from and against any claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's breach of this Agreement, negligence, willful misconduct, or failure to obtain required permits and insurance.

Confidentiality

Each party agrees that all non-public business information disclosed by one party to the other in connection with this Agreement, including budgets, vendor pricing, trade secrets and guest lists, shall be treated as confidential and shall not be disclosed to any third party without the prior written consent of the disclosing party, except as required by law. Confidential information does not include information that is or becomes publicly available through no breach of this Agreement or is independently developed by the receiving party without reference to the disclosing party's confidential information.

Amendments; Notices

Any amendment or modification of this Agreement must be in writing and signed by authorized representatives of both parties. Notices required or permitted under this Agreement shall be in writing and delivered to the contact information set forth above or such other address as a party may specify in writing.

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflict of laws principles.

This Agreement, including any exhibits and attachments executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and representations, whether oral or written.

Counterparts and Execution

This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted by electronic means shall be binding.

Acknowledgment

By signing below, the parties acknowledge that they have read and understand this Agreement, that they have authority to bind the party they represent, and that they accept the terms and conditions herein.

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