Scope of Work
Describe deliverables, design approval process, installation responsibilities, site preparation, cleanup, and any sustainability or environmental performance requirements tied to materials or lifecycle impacts.
A clear services agreement reduces disputes by documenting scope, timelines, payment, and who owns the final artwork and related rights. It protects both the artist and commissioning party when the work involves public installation, environmental remediation, or stakeholder collaborations.
Each stakeholder should confirm authority to sign and ensure insurance, permitting, and intellectual property terms align with project requirements.
Lead artist or authorized representative of the creative team must sign. This individual should have authority to grant usage or assignment of copyrights and to accept payment terms on behalf of the artistic entity.
Authorized officer of the hiring organization—such as a director of programs, procurement officer, or board chair—must sign and bind the organization to payment, permitting cooperation, and indemnity obligations.
Describe deliverables, design approval process, installation responsibilities, site preparation, cleanup, and any sustainability or environmental performance requirements tied to materials or lifecycle impacts.
List design review dates, fabrication start and completion, installation windows, public unveiling, and milestones tied to phased payments or permit approvals.
State total fee, payment schedule, invoicing requirements, reimbursable expenses, late-payment interest, and conditions for holdbacks tied to punch-list completion or proof of insurance.
Specify whether copyrights are assigned, licensed, or retained by the artist; include usage scope, duration, media, attribution requirements, and resale or derivative work rules.
Allocate responsibility for bodily injury, property damage, and third-party claims; require insurance types and limits, and state who bears installation and site risks.
Define termination for convenience and for cause, notice periods, cure opportunities, refund or final payment mechanics, and post-termination rights to unfinished work.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel signing |
| Authentication | Email, SMS code, or advanced verification |
| Conditional Fields | Show/hide fields based on prior answers |
| Audit Trail | Enable timestamps, IP logging, and completion certificate |
Ensure the provider supports audit trails, secure storage, and any required compliance addenda such as a BAA for health-related projects.
Agreement start date triggers milestone calculations and warranties.
Date by which designs must be approved for fabrication to begin.
Due dates associated with deposit, progress, and final invoices.
Date by which certificates of insurance must be provided.
Minimum days required for a formal termination notice.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
A city commissions a large-scale sculpture for a park and requires phased approvals and long-term maintenance provisions
A nonprofit sponsors a community mural with interactive elements and volunteer participation