Parties & Scope
Identify each signing party by legal entity name, role, and contact details; describe the precise scope of transactions and document types covered to prevent ambiguity about which records the agreement governs.
The EITAS Signature Agreement reduces operational and legal uncertainty by documenting consent, authentication, and retention rules for electronic records. It supports compliance with the ESIGN Act and state UETA laws, helps prevent signature disputes, and creates an auditable record showing intent, attribution, and record integrity.
Typical roles and organizations that complete or require an EITAS Signature Agreement include corporate signatories, legal teams, and compliance officers.
Use these role profiles to assign responsibilities for drafting, signer authentication, and post-signature retention before circulating the agreement.
Legal Counsel reviews agreement language, confirms the EITAS Signature Agreement meets applicable electronic signature statutes, and recommends authentication levels. Counsel also advises on exception handling for documents excluded from electronic execution under federal or state law.
Compliance Officer implements policy, coordinates signer identity proofing, documents consent processes, and ensures records retention meets IRS, HIPAA, or industry-specific mandates. Tracks audit trails and enforces process controls during high-volume or regulated transactions.
Identify each signing party by legal entity name, role, and contact details; describe the precise scope of transactions and document types covered to prevent ambiguity about which records the agreement governs.
List acceptable signature methods—typed name, drawn signature on a device, uploaded image, or PKI-based digital signature—and specify when certificate-backed signatures are required for higher-assurance use cases.
Describe required signer identity verification (email, SMS OTP, KBA, SSO) and when stronger methods apply for high-value or regulated transactions, including who performs verification.
Require capture of timestamps, IP addresses, event logs, and a completion certificate that documents intent and attribution and can be produced for audits or disputes.
Set retention periods tied to regulatory needs (IRS, HIPAA, SEC), specify archival format and export procedures, and assign responsibility for long-term storage and legal holds.
List excluded document types (for example wills, certain court filings, and negotiable instruments) and define a fallback wet-ink or notarized process when electronic execution is not permitted.
| Field | Configuration |
|---|---|
| Authentication Method | Email, SMS OTP, KBA, or SSO |
| Retention Policy | Specify retention period and export formats |
| Audit Trail | Enable full event logging and timestamps |
| Integrations | Connect to Salesforce, NetSuite, Google Workspace |
Choose platforms and formats compatible with your document lifecycle and IT stack.
Provide W-9 upon payer request; no fixed federal deadline
Due to recipient and IRS by Jan 31 each year
Retain for 3 years after hire or 1 year after termination
Provide disclosure, obtain consent, and confirm access capability
Maintain complete event logs and signed certificates for review
Prepare agreement text and obtain internal approvals
Configure signer identity methods and tests
Send for signatures and capture audit trail
Store signed records and enforce retention schedules
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Optica Ventures replaced paper consents with standardized EITAS Signature Agreements across investor documents to streamline remote closings.
Martin Properties executed leases and closing documents digitally using EITAS agreements to allow mobile signing and offline access when needed.