Election Voting Notice

Election Voting Notice

Recitals

WHEREAS, the organization named above (Organization) is governed by its governing documents and bylaws, and pursuant to those authorities an election of certain officers and/or directors is required to be held for the class of members identified below; and

WHEREAS, members entitled to vote will receive this Election Voting Notice setting forth the election schedule, the positions to be filled, the method and manner of voting, and the procedures for submission of ballots and proxies;

WHEREAS, the Organization desires to provide clear, binding notice to all eligible voters and to establish procedures to ensure confidentiality, integrity, and timely tabulation of ballots.

Election Details

Positions to be filled (number and titles):

Class of members eligible to vote:

Meeting date: day of , — Time:

Scope of Election

Voting Procedures

Ballot format: ballots will include the names of nominees for each position and a space for write-in candidates. Completed ballots must be submitted in accordance with the methods indicated below.

In person at the meeting    By mail    Absentee/proxy    Electronic submission (secure system)

Ballots must be received by: . Ballots received after that date will not be counted except as may be expressly permitted by the Organization's bylaws.

Nominations and Ballot Content

Proxy and Absentee Voting

Proxy voting is: . Where permitted, a valid proxy must be executed in writing, dated, and delivered to the Secretary prior to the time ballots are tallied.

Costs and Reimbursements

Election costs to be borne by:    Organization    Candidates    Other:

Estimated election budget or fee (if any): $

Term of Office and Vacancy

Term of office for elected positions begins on: and ends on: .

Vacancy notice period (days):

Confidentiality

All ballots, proxy forms, and identifying information submitted in connection with voting will be treated as confidential election records. Election officials and any third parties engaged for ballot processing shall not disclose individual voter selections except as required by law or by the Organization's governing documents. By participating, voters consent to such limited disclosure where legally required.

Governing Law

This Election Voting Notice and the procedures herein shall be governed by and construed in accordance with the laws of the jurisdiction indicated below, without regard to conflict of laws principles.

Entire Agreement

This Election Voting Notice, together with the Organization's governing documents and any separate written election rules adopted by the Board, constitute the entire agreement and statement of procedures regarding this election. In the event of any inconsistency, the Organization's governing documents govern.

Certification and Effect of Notice

The undersigned certify that this Notice has been duly authorized and delivered in accordance with the Organization's governing documents. All eligible voters who submit ballots in accordance with these procedures shall be bound by the results as certified by the duly appointed election officials.

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