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Electrical Installation Condition Report

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Electrical Installation Condition Report

Property Address:

Parcel / APN Number:     Property Type:

Client & Occupier

Inspector / Contractor

Inspection Details

Inspection Type:     Inspection Date:

Access Restriction / Areas Not Inspected:

Equipment & Installation Details

Main Service Supply Rating:     Consumer Unit Type:

Presence of RCDs: Yes No

Test Results Summary

Earth Loop Impedance (representative):     Insulation Resistance (representative):

Polarity Checks:     RCD Trip Time (sample):

Number of Circuits Inspected:

Observations & Deficiencies

Observation 1

Location:     Code Level: C1 (Dangerous) C2 (Urgent) C3 (Improvement Recommended) FI (Further Investigation)

Client Notified: Yes No     Recommended Completion By:

Observation 2

Location:     Code Level: C1 (Dangerous) C2 (Urgent) C3 (Improvement Recommended) FI (Further Investigation)

Client Notified: Yes No     Recommended Completion By:

Observation 3

Location:     Code Level: C1 (Dangerous) C2 (Urgent) C3 (Improvement Recommended) FI (Further Investigation)

Client Notified: Yes No     Recommended Completion By:

Overall Assessment & Recommendations

Overall Condition Assessment: Satisfactory Improvement Recommended Unsatisfactory / Dangerous

Limitations, Scope & Liability

This report records the condition of the fixed electrical installation at the time of inspection and electrical tests carried out. The inspection is non-invasive and excludes portable appliances, consumer contents and areas not accessible at the time of inspection. Recommendations are provided so that the client may arrange remedial work where required. The inspector accepts responsibility for the work of the inspector named above but does not accept responsibility for subsequent deterioration, misuse, or alterations carried out after the date of inspection.

Declaration & Certification

I certify that, to the best of my knowledge and based on the inspection and testing carried out, the information contained in this report is a true record of the condition of the fixed electrical installation described herein. Recommendations for remedial action require the attention of a competent person and should be completed within the priority timescales stated. This certificate is issued to the named client for the specific property and does not confer responsibility to third parties beyond the recipient.

Governing Law & Entire Agreement

This report, together with any schedules and attachments, constitutes the entire agreement between the client and the inspecting party in respect of the inspection described. Any disputes arising from this report shall be governed by the law applicable to the jurisdiction in which the property is located.

Inspector (Printed Name):

Inspector Signature:

Date:

Client (Printed Name):

Client Signature:

Date:

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What an Electrical Installation Condition Report Is

The Electrical Installation Condition Report (EICR) is a written assessment that documents the condition, test results, and any observed defects in a building's fixed electrical installations. The report records measurements, protective device performance, circuit integrity, and classified observations with recommended remedial actions and urgency levels. It establishes an auditable record used for safety reviews, maintenance planning, insurance verification, and transactional due diligence, and should identify the inspection scope, methodology, and the qualification of the person or firm that carried out the assessment.

Step-by-step: Completing an Electrical Installation Condition Report

Follow a consistent sequence to collect, verify, and record inspection data so the report is auditable and defensible.

  • 01
    Prepare: Confirm scope, access, and tools before testing.
  • 02
    Test: Execute standardized electrical tests per accepted practice.
  • 03
    Record: Log measurements, circuit IDs, and photos.
  • 04
    Conclude: Classify findings and state recommended actions.

Common Questions and Practical Answers

Answers to frequent questions about e-signing, authority, retention, and typical problems when preparing an Electrical Installation Condition Report.


Need help? Contact support

Who Typically Uses an Electrical Installation Condition Report

Different stakeholders rely on EICRs to verify electrical safety, manage risk, and document compliance.

  • Property owners and landlords who must demonstrate safe electrical systems to tenants and insurers.
  • Facility managers and maintenance teams for scheduling repairs and tracking capital improvements.
  • Contractors and purchasers performing due diligence during property transactions.

Delivering a clear, complete EICR helps each stakeholder act on defects efficiently and document remediation.

Essential Sections to Include in a Professional Report

A professional Electrical Installation Condition Report groups technical data, observed defects, urgency classifications, and recommended remedial actions for clear decision-making.

Scope

Define inspection boundaries, inclusive circuits, excluded areas, and applicable standards so readers understand what was and was not covered.

Test Results

Provide measured values for continuity, insulation resistance, earth loop impedance, and RCD trip times with pass/fail indicators for each circuit.

Observations

Describe defects with circuit references, location, photographic evidence, and context to support repair planning and contractor quotes.

Code References

Cite applicable electrical codes or standards used as the inspection benchmark to justify recommendations and compliance status.

Safety Classification

Assign priority levels (e.g., urgent, improvement recommended) to indicate required timing and risk to occupants or property.

Remedial Works

List recommended corrective actions with estimated scope to enable procurement and track completion.

Required Core Data Elements

Inspector: Full name and credential
License: Issuing state and number
Address: Property street address
Date: MM/DD/YYYY inspection date
Results: Summary of test values
Signature: Signed and dated block

Consequences of an Incorrect or Incomplete Report

Safety Risk: Undetected hazards persist
Liability: Legal responsibility for defects
Insurance: Claim denial or surcharge
Code Violation: Regulatory enforcement action
Transaction Delay: Real estate closing setbacks
Reputational Harm: Professional credibility loss

Common Preparation Pitfalls to Avoid

  • Failing to record circuit identifiers or location details, which makes remedial work estimates inaccurate and slows contractor response times.
  • Using vague language for defects instead of measurable test values, reducing the report's usefulness for compliance or repair planning.
  • Omitting inspector credentials or license details, which can invalidate the report for insurers or regulatory review.
  • Not preserving photographic or measurement evidence, which weakens dispute resolution and post-repair validation.

Where to File, Send, and Store the Completed Report

After signing, route the EICR to appropriate parties and archive copies in owner and facility records for accountability.

  • Property Owner: Primary recipient for maintenance and insurance records.
  • Facility Manager: Retain for preventive maintenance planning.
  • Insurance Provider: Provide upon request for underwriting or claims.
  • Contractor: Share recommended works for quoting and scheduling.

How to Configure an Online EICR Workflow

Configure template fields, notifications, and authentication levels for consistent, auditable electronic inspections.

Field Configuration
Authentication level Email, SMS code, or higher
Conditional fields Show remediation fields when defects flagged
Retention policy Auto-archive per organization rules
Notifications Owner and contractor alerts

Delivery Formats and Integration Needs

Choose platforms that support required file formats and identity methods for your stakeholders.

  • File formats: PDF, DOCX, and image attachments
  • Integrations: Connectors to cloud storage and CRM
  • Authentication: Email, SMS, or multi-factor

Ensure the chosen system preserves an audit trail, supports export to standard formats, and integrates with your records systems.

Recommended Timing and Typical Deadlines

Schedule inspections and follow-up work according to triggers such as sale, renovation, occupancy change, or periodic maintenance.

On change of ownership:

Complete before closing or as buyer contingency item.

After major renovation:

Inspect before reoccupancy or system commissioning.

Periodic maintenance:

Follow owner policy or insurer guidance.

If faults suspected:

Arrange immediate inspection to mitigate hazards.

For tenant turnover:

Inspect between tenancies when required by lease.

eSignature Pricing Comparison Relevant to EICR Workflows

Compare common plan criteria for electronic signing platforms used to collect and retain signed Electrical Installation Condition Reports.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world Examples of Digitizing Inspection Workflows

Organizations across property management and facilities use digital signing to streamline inspections and maintain auditable records.

Martin Properties — Founder

A property manager moved inspections online to avoid paper backlogs and speed tenant handovers.

  • They used mobile signing on-site for immediate records.
  • The result was consistent documentation and faster processing of repair orders while preserving compliance and offline capabilities for field staff.

Optica Ventures — COO

A small investment firm standardized property inspection documentation across portfolios for due diligence.

  • They used electronic templates for consistency.
  • Centralized records improved transparency for buyers and property managers, and allowed rapid distribution to contractors and insurers when defects were found.

Primary Signers and Their Roles

Licensed Electrician

A licensed electrician or certified electrical inspector authoritatively documents tests, signs the EICR, and takes responsibility for technical findings and recommended remedial actions.

Property Manager

The property manager receives and retains the report, coordinates repairs with contractors, and provides the EICR to tenants, insurers, or prospective buyers as required.

Accuracy and Efficiency Tips for EICR Completion

Adopt standardized templates, consistent measurement units, and a clear classification system to reduce errors and speed review cycles.

Standardize Templates
Use the same field set and ordering across properties to reduce transcription errors and streamline contractor quoting and insurer review.
Include Photos
Attach clear, dated photos for each defect to provide visual evidence and reduce the need for return site visits.
Keep a Test Log
Record raw measurement values and instrument calibration info to support future audits and validate test accuracy.
Automate Notifications
Route findings automatically to owners, maintenance, and contractors to shorten repair cycles and track completion.
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