Can I eSign the form?

Yes. Electronic signatures are valid under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes in most jurisdictions; confirm with the local permitting office for any agency-specific requirements.

Is notarization required?

Most jurisdictions do not require notarization for load forms, but some public projects or specific local rules may; check the permitting authority and, if needed, use RON or in-person notarization per state rules.

What if the load changes after submission?

Submit an amended load form showing revised calculations, include a revision date, and provide a brief explanation to the permit reviewer; retain prior and revised versions for the project record.

Which file formats are acceptable?

Permitting offices generally accept PDF for fixed-format submission; editable DOCX or XLSX may be requested for data extraction. Provide high-quality PDFs of diagrams and schedules to avoid legibility issues.

How do I prove signer authority?

Include the signer's printed name, license or registration number, title, date, and an audit trail showing the authentication method used; for corporate signers, attach a cover letter or authorization if required.

Where do I send the completed form?

Follow the permitting office instructions—upload to the municipal portal, email a specified reviewer address, or include with the permit application packet. Confirm submission channels with the authority having jurisdiction to avoid rejection.

Electrical Load Form

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ELECTRICAL LOAD FORM

Whereas

WHEREAS, Client Name:

WHEREAS, Contractor Name:

WHEREAS, the parties desire that Contractor shall perform electrical load evaluation, service sizing and related calculations for the Project Name: located at Project Address:

Project Information

Primary Contact (Owner) Owner Contact Phone / Email Building Type (select all that apply)

Residential Commercial Industrial Other

Area / Description of Work

Scope of Work

Scope (Detailed description of services to be performed)

Service & Equipment Summary

Service Type:

Service Voltage: Main Service Rating (A):

Number of Meters: Conductor Type:

Load Calculation Detail

Itemized Loads (enter quantity, unit load VA, and total VA)

Lighting: Qty Unit VA Total VA

Receptacles: Qty Unit VA Total VA

HVAC (connected): Qty Unit VA Total VA

Motors (list hp and service):

Water Heater (electric): Unit VA Quantity

Range / Oven: Unit VA Quantity

Other Loads (specify):

Load Summary & Calculation

Total Connected Load (VA):

Demand Factor Applied (%): Calculated Demand Load (VA):

Calculation Notes / Code References

Recommended Service Size (A or kVA):

Payment Terms

Fee Amount (USD):

Payment Schedule

Late Payment Fee:

All invoices are payable in accordance with the Payment Schedule. Failure to pay when due shall entitle Contractor to suspend work, and to recover collection costs and interest as specified above.

Term and Termination

Agreement Start Date: Agreement End Date:

Either party may terminate this Agreement for material breach which remains uncured for Notice Period (days): days after written notice. Termination does not relieve either party of obligations accrued prior to termination.

Confidentiality

Each party shall keep confidential and shall not disclose to third parties any proprietary or confidential information obtained in connection with this Agreement, except as required by law or with prior written consent of the disclosing party. Confidential information excludes information that is publicly known or rightfully obtained from a third party without restriction.

Governing Law

This Agreement and any dispute arising from or related to this Agreement shall be governed by and construed in accordance with the laws of the state specified by the parties. Parties consent to jurisdiction in the appropriate state or federal courts located within that jurisdiction.

Entire Agreement

This document, together with any attachments and approved change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, negotiations and understandings, whether written or oral.

Certifications

Contractor certifies that the electrical load calculations provided herewith have been prepared in accordance with applicable electrical codes and industry standard practice to the best of Contractor's professional ability. Where required, Contractor will furnish design documentation suitable for permit submission.

Client Name:

By:

Date:

Contractor Name:

By:

Date:

What the Electrical Load Form Is and when it’s used

An Electrical Load Form documents the calculated electrical demand for a building, system addition, or equipment installation and records how connected loads translate to service size, panel capacity, and protective device selection. It typically lists equipment types, horsepower or wattage, duty cycles, demand factors, and calculated kilowatt or ampere totals. Authorities having jurisdiction use the form to review permit applications, confirm compliance with the National Electrical Code and local utility requirements, and schedule inspections. The form supports accurate service ordering, prevents undersized service, and becomes part of the permanent project record when accepted by the permitting authority.

Why an accurate Electrical Load Form matters

A complete, well-calculated form speeds permitting and inspection, reduces the risk of service delays or rework, and documents the basis for service and equipment sizing. For regulated projects, it helps demonstrate code compliance and creates an auditable record for owners, contractors, and utilities.

Who normally completes and relies on this form

The Electrical Load Form is prepared by electrical designers, licensed electricians, engineers, or qualified contractors before permit submission.

Electrical contractors preparing wiring and service applications for permitting and inspection.
Design engineers documenting load calculations for service sizing and equipment specification.
Inspectors and utility representatives verifying load assumptions and approving service connections.

Distribute completed forms to the permit authority, project owner, and the electrical contractor to ensure consistent records across stakeholders.

Who may sign and certify the Electrical Load Form

Licensed Electrician

A licensed electrician or master electrician may complete and sign the form to certify the accuracy of field measurements and calculations; jurisdictions often require the license number and a printed name for verification.

Professional Engineer

A registered professional electrical engineer signs when load calculations involve engineered systems or when the local authority requires PE certification for larger or commercial projects; include stamp and registration number where required.

Essential fields to include on the Electrical Load Form

Project Name: Street address

Owner/Applicant: Full contact details

Service Type: Single/Three-phase

Voltage: Service voltage value

Calculated Load: kW or amps

Certifier: Name, license

Common preparation errors to avoid

Using name abbreviations or mismatched legal names that prevent permit issuance or create conflicts with utility accounts.
Failing to apply appropriate demand factors or motorstarting loads, which can understate required service capacity and trigger rework.
Omitting metadata such as panel identification, conductor sizes, or protective device ratings needed for plan reviewers.
Submitting unsigned or undated forms, or failing to include license numbers where the jurisdiction requires professional certification.

Step-by-step: completing the Electrical Load Form

Follow this sequence to produce a complete, review-ready load form for permits and utility coordination.

01

Gather details: Collect equipment lists and nameplate data.
02

Apply factors: Use NEC demand and diversity factors.
03

Calculate totals: Convert wattage to kW or amps where needed.
04

Sign and submit: Include license info and date before filing.

How to set up a digital workflow for the form

Configure fields, validation, and recipients to automate calculation and routing before submission to the authority having jurisdiction.

Field	Configuration
Automatic calculations	Enable formula fields to compute totals and convert units automatically.
Conditional fields	Show motor-starting fields only when motors are listed to reduce errors.
Required attachments	Make single-line diagrams and panel schedules mandatory uploads.
Recipient roles	Assign signer role for electrician, reviewer role for engineer or inspector.

Typical eSubmission and review flow

A structured flow reduces manual handoffs and captures an auditable record for each step from preparation to final acceptance.

Prepare form: Complete fields and attach diagrams before sending.
Add calculations: Use formula fields for consistent totals.
Send for signature: Route to certifying electrician or engineer.
Archive and share: Store signed copy with audit trail and distribute to stakeholders.

Digital signing and file-format considerations

Use standard file types and integrations so reviewers and utilities can open and verify submissions without conversion problems.

File formats: PDF, DOCX, XLSX
Integrations: Salesforce, NetSuite
Authentication: Email, SMS codes

Choose a platform that preserves an audit trail, supports required authentication methods, and integrates with cloud storage so signed records are retained in native formats for inspection and recordkeeping.

Typical timelines and processing expectations

Permitting and inspection timelines vary by jurisdiction; allow adequate lead time for review, corrections, and scheduling of field inspections.

Permit submission review:

Initial plan review typically takes 7–21 business days depending on workload.

Correction response window:

Authorities often allow 10–30 days to respond to plan review comments.

Inspection scheduling:

Schedule inspections at least 3–10 business days after permit issuance.

Utility coordination:

Allow 2–6 weeks for utility service scheduling after approval.

Amendment timing:

Submit revised load forms promptly to avoid inspection holds or delays.

Consequences of incorrect or incomplete forms

Permit delays: Extended review

Inspection failure: Reinspection required

Service denials: Utility hold

Rework costs: Contractor expense

Liability risk: Safety exposure

Code violations: Possible fines

Compare eSignature vendor pricing and capabilities

Basic pricing and feature availability vary across providers; place signNow first for comparison and verify plan details with each vendor before procurement.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Practical tips to prevent common errors

Adopt these practices to improve accuracy, speed reviews, and reduce rework for Electrical Load Forms.

Validate service assumptions

Confirm utility service voltage and phase before calculating loads; mismatches between assumed and actual utility service can require redesign, delay inspections, and increase cost.

Use automated calculations

Implement formula fields in the digital form to compute totals and unit conversions; automation reduces arithmetic errors and ensures consistent rounding and units across reviewers.

Attach supporting diagrams

Include single-line diagrams, panel schedules, and one-line risers with the form; plan reviewers frequently deny acceptance when supporting documentation is missing or ambiguous.

Record signer credentials

Collect printed name, license or PE stamp number, date, and an electronic audit trail showing signer attribution and authentication method for future verification.

Real-world examples of how the form is used

These scenarios illustrate typical uses and outcomes when the Electrical Load Form is completed correctly.

Commercial Tenant Fit-out

A tenant submits a load form when installing new HVAC and kitchen equipment in a leased space, showing combined connected loads and applying demand factors

Reviewer flags missing motor starting data
The tenant supplies motor nameplates and an amended load form, enabling a timely inspection and service activation without upsizing the service later.

Residential Service Upgrade

A homeowner requests a service upgrade to accommodate an EV charger and workshop equipment; the electrician details new loads and diversity factors

Utility reviews the submitted load form
With accurate calculations and signed certification, the utility schedules service work and minimizes installation delays.

Frequently asked questions about the Electrical Load Form

Answers to common questions about completion, eSigning, submission, and recordkeeping for Electrical Load Forms.

Need help? Contact support

Can I eSign the form?
Yes. Electronic signatures are valid under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes in most jurisdictions; confirm with the local permitting office for any agency-specific requirements.
Is notarization required?
Most jurisdictions do not require notarization for load forms, but some public projects or specific local rules may; check the permitting authority and, if needed, use RON or in-person notarization per state rules.
What if the load changes after submission?
Submit an amended load form showing revised calculations, include a revision date, and provide a brief explanation to the permit reviewer; retain prior and revised versions for the project record.
Which file formats are acceptable?
Permitting offices generally accept PDF for fixed-format submission; editable DOCX or XLSX may be requested for data extraction. Provide high-quality PDFs of diagrams and schedules to avoid legibility issues.
How do I prove signer authority?
Include the signer's printed name, license or registration number, title, date, and an audit trail showing the authentication method used; for corporate signers, attach a cover letter or authorization if required.
Where do I send the completed form?
Follow the permitting office instructions—upload to the municipal portal, email a specified reviewer address, or include with the permit application packet. Confirm submission channels with the authority having jurisdiction to avoid rejection.

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