Employee Info
Full legal name and employee ID plus department and job code to link hours to payroll and accounting systems.
A well-structured report reduces payroll errors, supports FLSA compliance, and provides auditable records for internal and external reviews. Accurate hours minimize under- or overpayment, simplify reconciliation with timekeeping systems, and create evidence for overtime or leave disputes.
Typical preparers include employees, timekeepers, supervisors, and HR/payroll staff who jointly verify hours before payroll processing.
Different stakeholders use the report for payroll calculation, benefits administration, regulatory records, and audits; clear signatory roles prevent downstream disputes.
Full legal name and employee ID plus department and job code to link hours to payroll and accounting systems.
Clear start and end dates that determine payroll cutoff and tax reporting windows for each reported set of hours.
Hours recorded per date and shift with start/stop times, break deductions, and codes for regular or paid leave.
Overtime hours calculation, rate applied, and legal basis for overtime (state or FLSA) to support pay adjustments.
Supervisor certification with name, signature or e-signature, and date to confirm the accuracy of reported hours.
Supporting records such as exception notes, physician notes, or project time logs appended to the report.
| Field | Configuration | Field Name | Configured Behavior |
|---|---|
| Auto-calculation of Totals | Enable sum formula for daily and overtime fields |
| Conditional Overtime | Trigger overtime calculation when hours exceed 40 |
| Signer Authentication | Use email confirmation and optional SMS code |
| Routing Order | Employee -> Supervisor -> Payroll queue |
Ensure compatibility with your payroll system and secure storage before adopting an e-submission workflow.
Submit completed reports by end of business day before payroll cutoff.
Payroll must receive certified hours in time to process pay runs and tax withholding.
Year-end tax forms must be issued to employees by January 31.
Maintain I-9 forms per federal retention rules tied to employment dates.
Resolve reported discrepancies promptly to limit retroactive adjustments.
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|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
I can process and execute all of these documents online with 100% compliance and built-in security.