Job Description
Complete duties, minimum requirements, and worksite location described in plain terms to match recruitment materials and the ETA Form 9089.
Accurate recruitment records and a complete RA package reduce risk of audit, denial, or processing delays. Clear documentation supports the employer's prevailing wage, recruitment timeline, and the good-faith recruitment standard required for PERM labor certification.
Employers, HR professionals, immigration counsel, and hiring managers each play defined roles in preparing the PERM EB3 RA.
Collaboration across HR, legal, and hiring stakeholders ensures the RA package is complete, accurately dated, and retained according to regulatory requirements.
HR Managers gather recruitment artifacts, confirm job postings and dates, and sign attestations on behalf of the employer; they ensure records are retained and available for DOL audit requests.
Immigration attorneys verify that job requirements, prevailing wage use, and recruitment steps satisfy PERM rules; they prepare or review ETA Form 9089 and may represent the employer in audits.
Complete duties, minimum requirements, and worksite location described in plain terms to match recruitment materials and the ETA Form 9089.
Published prevailing wage determination and proof that the wage offered meets or exceeds the required level established by the Department of Labor.
Copies of advertisements, job board postings, and newspaper/online ads with dates and publication proofs showing active recruitment.
A dated log summarizing each applicant, reason for rejection, and interview notes to demonstrate consistent and documented candidate screening.
Signed internal notice or posting within the company, including posting dates and any employee referrals considered during recruitment.
Signed statement by authorized representative affirming recruitment steps, bona fide job requirements, and accuracy of supporting records.
| Field | Configuration |
|---|---|
| Document Template | Create standardized templates for recruitment proofs and applicant logs. |
| Signature Order | Assign HR and authorized signatory roles in sequence for attestations. |
| Authentication | Enable email or SMS verification for signers to establish attribution. |
| Archive Location | Set secure cloud storage with versioning and retention controls. |
Choose a platform that captures signatures, timestamps, and an audit trail while supporting your file formats and integrations.
Follow required open posting periods and user-specified ad durations.
Record start and end dates for each recruitment source.
Obtain wage determination before recruitment begins.
File ETA Form 9089 after recruitment but before hiring the foreign worker.
Retention begins on the recruitment start date for audit timelines.
Secure the DOL wage determination before posting.
Run required job orders and ads during the recruitment period.
Certify and submit the PERM application once recruitment concludes.
Use certified PERM evidence when filing the immigrant petition.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
The employer standardized job adverts and saved posting evidence across three sites to show wide outreach
Healthcare recruiter captured licensure checks and multiple recruitment sources including professional boards