Role & Duties
A concise description of the employee's responsibilities and reporting relationships that can be referenced for performance reviews and scope disputes.
A detailed Employment Hire Agreement reduces onboarding disputes, documents agreed compensation and responsibilities, and clarifies separation terms. It protects both parties by creating an auditable record of the offer and acceptance while supporting compliance with payroll, tax, and employment laws.
Signers include the employee and an authorized employer representative; additional approvers (HR, finance) may sign or acknowledge separately.
The individual accepting employment who must sign to indicate agreement with terms; signatures create mutual obligations and trigger payroll/benefits setup.
A company officer, HR director, or delegated hiring manager who signs on the employer's behalf and confirms authority to offer employment under company policy.
A concise description of the employee's responsibilities and reporting relationships that can be referenced for performance reviews and scope disputes.
Clear salary or hourly rate, pay period, bonus terms, commission structure, and any payroll deductions to avoid later wage disputes.
Summary of health insurance eligibility, retirement plans, paid time off accrual, and enrollment windows with links or exhibits where applicable.
Statement of at-will status or fixed term, termination notice requirements, severance conditions, and return-of-property obligations.
Nondisclosure provisions and IP assignment where work product or trade secrets are involved; identify any separate agreements required.
Specify the state law that will interpret the agreement and any venue or arbitration preferences for dispute resolution.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel |
| Authentication | Email, SMS code, or ID check |
| Reminders | Set automatic reminder cadence |
| Document Retention | Enable PDF archive and audit trail |
Verify the vendor's compliance posture (ESIGN, UETA, HIPAA where applicable) and ensure secure storage with encryption in transit and at rest.
Typical employer sets an acceptance deadline (commonly 7–14 days)
Complete I-9 by first day or within three business days (8 CFR §274a.2)
Obtain employee's W-4 before first payroll run to calculate withholding
Add new hire to payroll before first paycheck issuance
W-2 and 1099 deadlines apply (see IRS reporting dates, e.g., Jan 31)
Employer issues written offer for review and signature.
Employee signs hire agreement and returns executed copy.
Background, licensing, and references completed as required.
Documents collected and systems updated prior to first payroll.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |