Job Duties
Clear description of duties, reporting line, performance expectations, and any deliverables or milestones tied to compensation or bonuses.
A clear employment agreement reduces legal risk, documents compensation and duties, protects confidential information and IP, and provides defined termination and dispute-resolution procedures that both parties can rely on.
Employers, HR professionals, in-house counsel, and independent contractors commonly prepare or sign employment work agreements.
The agreement is used at hiring, when roles change, or whenever confidential or IP-related protections and clear payment terms are needed.
Typically an HR director, hiring manager, or authorized company officer who signs on the employer’s behalf and is responsible for ensuring the agreement aligns with company policy and applicable state employment laws.
The person performing the work who must sign to accept duties, compensation, confidentiality, and IP assignment terms; their signature creates mutual obligations under the contract.
Clear description of duties, reporting line, performance expectations, and any deliverables or milestones tied to compensation or bonuses.
Base pay, bonus structure, payment schedule, expense reimbursement, and any equity or stock options with vesting details when applicable.
Start date, term length or at-will statement, notice requirements, severance provisions, and grounds for immediate termination.
Definition of confidential information, permitted disclosures, duration of obligations, and remedies for breach.
Assignment of work product, inventions, and source code ownership; license-back terms if needed; exceptions for preexisting IP.
Non-solicitation, non-competition, and non-disclosure clauses with geographic and temporal limits consistent with state law.
| Authentication | SMS code or email link; use stronger ID proofing for sensitive roles. |
|---|---|
| Signing Order | Configure sequential or parallel signing depending on required approvals. |
| Conditional Fields | Use conditional fields to show role-specific clauses only when applicable. |
| Template Reuse | Save a redacted template for repeat hires to ensure consistency. |
| Audit Trail | Retain timestamps, IP, and signer attribution for each execution. |
Choose a platform that supports secure e-signing, PDF/DOCX formats, and required integrations for payroll or HRIS.
Ensure the chosen platform provides audit trails and retention options that satisfy ESIGN/UETA requirements and your internal recordkeeping policies.
Controls when obligations and benefits begin; use MM/DD/YYYY format.
Specify any probationary review interval, e.g., 30 or 90 days.
Provide compensation details to payroll prior to first pay cycle.
Complete I-9 documentation per 8 CFR §274a.2 by the new hire’s start date.
Retain executed agreement as required by company policy and law.
Draft and present terms for acceptance and negotiation.
Collect signatures from employee and authorized employer signer.
Complete I-9, benefits enrollment, and system provisioning.
Confirm pay setup and tax withholding before first payroll run.
Martin Properties shifted hiring paperwork online to support remote closings and onboarding
A healthcare provider needed secure signature workflows for staff agreements
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by promotion | Varies by promotion | Limited trial available | Limited trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |