Final Pay
State how accrued wages, unused PTO, commissions, and final pay will be calculated and delivered, and reference relevant payday law.
A written termination agreement reduces ambiguity about final obligations, limits litigation risk through release and confidentiality clauses, and creates a clear record for payroll and benefits administration; its enforceability is supported by ESIGN (15 U.S.C. ch.96) and UETA where state law applies.
Employers, HR teams, employment counsel, and departing employees commonly prepare and sign end-of-employment agreements to document separation terms and protect post-termination rights.
Use structured agreements when severance, restrictive covenants, benefit continuation, or releases of claims are part of the separation to ensure clarity and legal compliance.
A designated HR manager or authorized company officer should sign on behalf of the employer, confirming the company’s obligations such as final wages, severance payments, and benefit continuation.
The employee signs to acknowledge receipt, acceptance of separation terms, and any agreed releases; signature attribution and consent must meet ESIGN/UETA standards to be enforceable.
State how accrued wages, unused PTO, commissions, and final pay will be calculated and delivered, and reference relevant payday law.
Describe severance amount, payment schedule, conditions for payment, and any offset provisions tied to new employment.
State COBRA or employer-provided continuation terms, eligibility period, and who pays premiums during the transition.
List company property to return (devices, credentials, keys) and the timeline for return to avoid disputes.
Specify any release of claims in exchange for consideration; ensure consideration meets state and federal requirements for enforceability.
Include confidentiality, non-solicitation, and cooperation clauses with precise scope, geographic limits, and duration.
| Field | Configuration |
|---|---|
| Signature Field | Require signers to sign and date; set signer order if needed. |
| Authentication | Use email verification or SMS code for signer identity confirmation. |
| Reminders | Enable automated reminders and deadline-based escalations. |
| Audit Trail | Capture IP, timestamp, and action log for each signer. |
Choose a secure e-signature platform that provides an auditable execution record, complies with ESIGN/UETA, and supports your required authentication level.
Varies by state; e.g., California requires immediate payment at termination in most cases.
Employer must provide COBRA election notice per federal rules when continuation applies.
Report wage and tax data on W-2 per IRS deadlines (W-2 to employee by Jan 31).
Retain I-9 for 3 years after hire or 1 year after termination, whichever is later (8 CFR §274a.2).
Maintain agreement and supporting records per federal and state retention rules.
A mid-size company offers two weeks’ severance for non-performance exits
A software firm required device return and IP assignment in the separation
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
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| Free Trial | 7-day trial | Verify | Verify | Verify | Verify |
| Bulk Send | Yes (premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Verify | Verify | Verify |