Can the checklist be e-signed?

Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and UETA, electronic signatures are generally enforceable for compliance checklists unless a specific local rule excludes them.

What supporting files are required?

Attach the relevant COMcheck/REScheck or energy model output, equipment schedules, and any engineering calculations relied upon for compliance to avoid review comments.

Who must sign the checklist?

Typically the licensed design professional or engineer of record signs attesting to accuracy; local AHJs may also require contractor or owner signature.

Does a checklist replace permits?

No. The checklist supplements permit applications and must be submitted as part of the plan set or electronic permit portal per AHJ guidance.

Are remote notaries acceptable?

Some jurisdictions accept Remote Online Notarization (RON); verify with the AHJ and follow state RON requirements for identity proofing and records retention.

How should errors be corrected?

Provide a corrected checklist with a revision date and explanation; highlight changes so reviewers can quickly verify updated compliance entries.

Electronic Signature
Templates
Miscellaneous
Energy Code Compliance Checklist

Energy Code Compliance Checklist

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

ENERGY CODE COMPLIANCE CHECKLIST

WHEREAS, Owner: has engaged the Certifying Professional identified below to perform plan review and field verification for the Project described herein; and

WHEREAS, Project: , located at Address: , will be constructed and inspected in accordance with applicable energy code requirements and the scope described below; and

WHEREAS, the parties desire to document findings, required corrections, and certification of compliance or noncompliance at the time of inspection and upon submission of all required documentation.

Project Information

Project Type

New Construction Alteration Addition Change of Use

Permit / Plan Review Identifier Owner Contact Responsible Firm / Certifying Professional

Scope of Work

Scope Description

Compliance Checklist

Compliance Path: Prescriptive Performance / Trade-off Other:

Building Envelope & Insulation

Insulation R-values meet specified assemblies: Compliant Noncompliant N/A

Fenestration

U-factor and SHGC compliance for installed windows/doors: Compliant Noncompliant Certificate on plan:

HVAC Systems

Equipment efficiency ratings match specified values: Compliant Noncompliant

Ducts sealed and tested per code: Tested Pass Fail

Lighting & Controls

Installed lighting power density and controls: Compliant Noncompliant

Testing & Commissioning

Blower door test performed: Yes N/A

Measured ACH50: Test report attached:

Required Documentation

Plans and documents attached: Plans Equipment Manuals Energy Calculations Test Reports

Payment Terms (If inspection or verification is a contracted service)

Fee Amount Payment Schedule Late Fee

Term and Termination

Contract Start Date: Contract End Date:

Notice Period for Termination

Termination for cause includes material breach, failure to remedy identified noncompliance within agreed cure period, or falsification of test reports. Upon termination, the Owner shall pay for services rendered to date in proportion to completed work.

Confidentiality

All non-public technical information, records, and proprietary design details exchanged between the parties and identified in writing as confidential shall be held in confidence and used solely for the performance of this compliance verification and associated administrative functions. Confidential material is not disclosed except to agents or regulatory authorities with a legitimate need to know, or as required by law, provided the disclosing party is promptly notified where legally permissible.

Governing Law; Entire Agreement

This Checklist and any associated inspection/verification agreement shall be governed by the laws of the state in which the Project is located. This document, together with referenced plans, calculations and test reports expressly incorporated herein by reference, constitutes the entire agreement between the parties with respect to energy code compliance verification and supersedes prior negotiations and representations not expressly included.

Certification

The undersigned certifies under penalty of law that the information contained in this Checklist and its attachments is true and accurate to the best of their knowledge, that inspections and tests reported herein were performed in accordance with applicable code sections, and that corrections described as necessary will be completed as a condition of final approval or certificate of occupancy.

Certifying Professional Statement

Owner:

By:

Date:

Certifying Professional / Inspector:

By:

Date:

What the Energy Code Compliance Checklist Is

An Energy Code Compliance Checklist is a structured document used to confirm that building designs, plans, or completed work meet applicable energy conservation requirements. It organizes mandatory data points—such as envelope U-values, HVAC efficiencies, lighting power densities, and compliance path chosen (prescriptive, trade-off, performance)—and records required calculations, supporting reports, and verifier signatures. Authorities having jurisdiction (AHJs), plan reviewers, commissioning agents, and contractors use the checklist during plan review, permitting, inspections, and final occupancy approvals to demonstrate conformity with the state or local energy code adopted from IECC, ASHRAE, or state-specific regulations.

Why a Clear Checklist Matters

A concise Energy Code Compliance Checklist reduces review time, clarifies submission expectations for plan reviewers, and documents compliance evidence for inspections and future audits. It helps avoid costly resubmittals and supports consistent enforcement across projects.

Who Typically Prepares and Reviews the Checklist

The checklist is prepared and reviewed by multiple parties during design, permitting, and construction to ensure regulatory compliance and to streamline approvals.

Design professionals and engineers preparing compliance calculations and assembly specifications
General contractors and subcontractors providing as-built values and field-verified data
Plan reviewers and building officials validating code conformity prior to permit issuance

Assigning clear roles for preparation, review, and signoff reduces ambiguity and speeds project milestones.

Core Elements of a Professional Checklist

A robust checklist groups required items logically, cites code sections, and links to supporting documents so reviewers can verify compliance quickly.

Project ID

Project name, address, permit number, and project contact with phone and email so the record is unequivocal for reviewers.

Scope & Code

Specify the applicable energy code edition, compliance path (prescriptive/performance), and any local amendments that change requirements.

Envelope Data

Provide R-values, U-factors, glazing SHGC, and area-weighted calculations for walls, roofs, and fenestration per code criteria.

HVAC & Controls

List equipment efficiencies, system types, economizer controls, and commissioning requirements demonstrating compliance with mechanical provisions.

Lighting & Power

Include lighting power density calculations, controls (occupancy, daylighting), and exterior lighting compliance information.

Supporting Files

Attach modeled reports (COMcheck/REScheck or performance models), energy calculations, equipment schedules, and signed attestations.

Required Data Fields at a Glance

Project Name: Full project title

Address: Street, city, state, ZIP

Code Edition: IECC/State code year

Compliance Path: Prescriptive or performance

Key Metrics: U-values, SHGC, LPD

Signatures: Prepared and reviewed dates

Step-by-Step: Preparing and Submitting the Checklist

Follow these steps to prepare a complete checklist that minimizes questions during plan review and inspections.

01

Gather documents: Collect drawings, specs, and compliance reports.
02

Populate checklist: Enter values and attach supporting files.
03

Internal review: Have engineer or designer verify entries.
04

Submit to AHJ: Upload with permit application and notes.

Digital Workflow Configuration for eSubmission

Configure fields and routing so the checklist follows a predictable approval path and preserves an audit trail.

Field	Configuration
Project ID	Required; auto-assign from permit system
Attachments	Allow PDF upload; limit 50 MB
Reviewer Role	Sequential routing to plan reviewer
Sign-off	Final signer must provide name and date

Where to Send the Completed Checklist

Route the checklist according to local permitting workflow so the AHJ receives all materials with clear linking to the permit file.

Permit Portal: Attach checklist to permit application record.
Plan Reviewer: Email or route to assigned reviewer.
Inspector: Provide as-built values for final inspection.
Project File: Archive checklist with final documents.

Digital Signing and Submission Considerations

Use a platform that preserves an audit trail, supports required file formats, and meets relevant compliance standards.

File formats: PDF, DOCX, or flattened drawings accepted
Authentication: Email, SMS code, or stronger methods
Integrations: Connect to permit or document management

Ensuring secure storage and a clear audit trail reduces disputes and provides verifiable evidence for audits or future sales.

Typical Timelines and Review Expectations

Expect variable review times depending on jurisdiction and workload; provide realistic ranges in the checklist submission to set expectations.

Initial plan review:

Often 10–30 business days depending on AHJ workload

Correction response window:

Commonly 10–30 days for revised submittals

Permit issuance:

May follow approval within 1–10 business days

Inspection scheduling:

Inspector availability often 3–14 days

Final approval:

After successful final inspection and documentation

Key Project Milestones Linked to the Checklist

Use the checklist to mark progress at defined milestones and to trigger next steps in permitting and construction.

01

Design Submission

Checklist completed with design-level assumptions.

02

Permit Submission

Attach checklist to permit for reviewer evaluation.

03

Construction Verification

Update checklist with as-built measurements and test results.

04

Final Sign-off

Signed checklist confirms code compliance for occupancy.

Common Errors That Delay Approval

Missing or inconsistent U-values between drawings and compliance forms leading to reviewer questions and resubmittals.
Omitted attachments such as COMcheck or mechanical schedules, which force a stop in the review process.
Using different project names or addresses across documents, complicating permit file reconciliation for the AHJ.
Incomplete signer information or unsigned attestation pages that prevent final acceptance at inspection.

Consequences of Noncompliance or Incorrect Submissions

Permit Delays: Resubmittals and extended review cycles

Work Stoppage: Inspector-ordered halts on site

Fines: Monetary penalties per local ordinance

Rework Costs: Additional construction expense

Liability: Owner or contractor risk exposure

Record Rejection: AHJ may refuse incomplete filing

How This Checklist Compares with Similar Documents

Understand differences between related forms so you submit the correct package for each stage of permitting and occupancy.

Document Type	Typical Use	Primary Evidence
Energy Code Checklist	plan review	calculations and signatures
Permit Application	permit request	fees and drawings
Energy Model Report	performance path	simulation outputs
Certificate of Compliance	final approval	ahj-issued certificate

Comparing eSignature Platforms for Checklist Signing

Sample pricing and feature dimensions for common eSignature vendors; place your vendor choice first to confirm plan fit with compliance needs.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions

Answers to common questions about preparing, signing, and filing the Energy Code Compliance Checklist.

Need help? Contact support

Can the checklist be e-signed?
Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and UETA, electronic signatures are generally enforceable for compliance checklists unless a specific local rule excludes them.
What supporting files are required?
Attach the relevant COMcheck/REScheck or energy model output, equipment schedules, and any engineering calculations relied upon for compliance to avoid review comments.
Who must sign the checklist?
Typically the licensed design professional or engineer of record signs attesting to accuracy; local AHJs may also require contractor or owner signature.
Does a checklist replace permits?
No. The checklist supplements permit applications and must be submitted as part of the plan set or electronic permit portal per AHJ guidance.
Are remote notaries acceptable?
Some jurisdictions accept Remote Online Notarization (RON); verify with the AHJ and follow state RON requirements for identity proofing and records retention.
How should errors be corrected?
Provide a corrected checklist with a revision date and explanation; highlight changes so reviewers can quickly verify updated compliance entries.

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