Can the worksheet be signed electronically?

Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA statutes where adopted, provided the signing meets intent, consent, attribution, and retention requirements.

Is notarization required for submission?

Most jurisdictions accept unsigned worksheets as part of permit packages, but some require notary or witnessed attestations for certain certifications. Confirm local rules with the building department before submission.

How do I correct an error after submission?

Prepare a corrected worksheet with a new version number, mark the change log, and resubmit per local resubmission procedures. Note reviewer comments and include a response letter when required.

What supporting documents should be attached?

Attach energy model outputs, equipment cut sheets, control narratives, and any third-party test reports. Missing attachments commonly trigger review delays or conditional approvals.

Who is responsible for accuracy?

The design professional or responsible party signing the worksheet certifies the accuracy of inputs and calculations and assumes professional responsibility under applicable licensing laws.

How long must records be kept?

Retain worksheets and supporting records per applicable standards: at least 3 years for tax-related records (IRC §6501(a)) and 6 years for HIPAA-covered records where applicable (45 CFR §164.530(j)).

Electronic Signature
Templates
Miscellaneous
Energy Code Compliance Worksheet

Energy Code Compliance Worksheet

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Energy Code Compliance Worksheet

Recitals

WHEREAS, Owner Name: (the "Owner") is undertaking the Project identified below; and

WHEREAS, Contractor/Consultant Name: (the "Consultant") has expertise in building energy code compliance and shall prepare, certify, and submit compliance documentation described in this Worksheet; and

NOW, THEREFORE, the parties agree that the Consultant will perform the services and the Owner will provide payment in accordance with the terms set forth below and the information recorded in this Worksheet.

Project Identification

Project Name Project Address Permit Number

Applicable Code Edition: Worksheet Date: Local Jurisdiction:

Scope of Work

Description of Work and Services to be Provided

Compliance Approach

Prescriptive Path (documentation of mandatory assemblies and equipment efficiencies)

Performance Path (energy model required) Model Reference ID:

Combined/Hybrid Path Other:

Building Envelope

Wall Assemblies (per orientation if applicable) Roof/Ceiling Insulation Floor Insulation Fenestration (U-factor / SHGC / Percent of Wall)

HVAC, Domestic Hot Water & Controls

Heating System Type & Efficiency Cooling System Type & Efficiency Ducts (insulation, leakage) Domestic Hot Water

Lighting and Controls

Interior Lighting Power Density Lighting Controls

Testing, Verification & Inspections

Blower Door Test required Target ACH50:

Duct Leakage Test required Target Leakage:

Insulation and Air Barrier Inspection HVAC Commissioning

Other Required Tests / Notes

Compliance Documentation and Attachments

Documentation to be Submitted (plans, specs, calculations, model outputs, test reports)

Payment Terms

Total Contract Amount:

Payment Schedule

Late Payment Fee: Grace Period (days):

Term and Termination

Agreement Start Date: Projected Completion / End Date:

Termination for Convenience: Either party may terminate this Agreement upon written notice delivered to the other party no fewer than days prior to termination. Termination for cause may occur immediately where material breach is not cured within the specified cure period included in a written notice from the non-breaching party.

Confidentiality

Both parties agree that any non-public technical, financial, or business information disclosed in connection with this Worksheet and the related services (collectively, "Confidential Information") shall be maintained in confidence and not disclosed to any third party except as required to perform the services, as required by applicable law, or with the prior written consent of the disclosing party. The obligations of confidentiality survive termination for a period of three (3) years.

Governing Law; Entire Agreement

Governing Law: This Agreement and Worksheet shall be governed by and construed in accordance with the laws of the state of without regard to conflict of law principles.

Entire Agreement: This Worksheet, together with any attachments and referenced calculations or models expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior agreements, proposals, or representations, whether written or oral.

Certifications and Affirmations

The Consultant certifies that the statements made in this Worksheet are true and accurate to the best of Consultant's knowledge and that all required inspections, tests, calculations and documentation will be conducted in accordance with the referenced energy code edition and accepted industry practice. The Owner affirms that the information supplied to the Consultant is accurate and authorizes the Consultant to act on behalf of the Owner for purposes of preparing and submitting compliance documentation.

Owner Printed Name:

By:

Date:

Consultant / Contractor Printed Name:

By:

Date:

Overview of the Energy Code Compliance Worksheet

An Energy Code Compliance Worksheet documents how a building project meets applicable energy code requirements, including envelope performance, HVAC efficiency, lighting, and refrigeration. The worksheet summarizes calculations, referenced code sections, modeling assumptions, and inspection checkpoints used by plan reviewers, inspectors, and design teams. Municipalities and third-party reviewers use the worksheet to confirm compliance with state or locally adopted energy codes and to determine whether additional measures or corrections are required before a permit or final inspection can be approved.

Why this worksheet matters to project outcomes

Completing a clear Energy Code Compliance Worksheet reduces review time, minimizes inspection failures, and documents compliance decisions for permitting and future reference. It creates an auditable record of assumptions, inputs, and signatory approval that supports enforcement, compliance tracking, and potential appeals.

Typical users who prepare or review the worksheet

Professionals from design, permitting, and construction use the worksheet to demonstrate and verify energy-code compliance during plan review and inspections.

Architects and energy modelers preparing compliance inputs and simulation outputs for plan sets.
General contractors and subcontractors providing as-built measures and field verification to inspectors.
Local building officials and third-party plan reviewers confirming compliance and approving permit issuance.

Knowing the primary users helps assign responsibility for data collection, signoff, and ongoing retention.

Core components of a professional worksheet

A complete Energy Code Compliance Worksheet groups compliance paths, input data, calculations, and verification steps so reviewers can follow the logic without additional documents.

Project ID

Unique project identifier, permit number, and address to link the worksheet to the permit and plan set; ensures traceability across reviews.

Compliance Path

Specify prescriptive, trade-off, or performance path with referenced code edition and sections so reviewers know which rules apply to the submission.

Envelope Data

Window U-values, wall R-values, roof insulation, and glazing area percentages with calculation sources and tested values where applicable.

Mechanical & Controls

HVAC equipment efficiencies, controls strategies, economizers, and ventilation rates tied to code tables and performance targets.

Lighting & Power

Interior/exterior lighting power densities, control strategies, and any credits or allowances used in trade-off calculations.

Signatures & Dates

Design professional and owner signatures with printed names, titles, and signature dates to confirm responsibility for the submitted data.

Required identifying and administrative fields

Project Name: Official project title

Permit Number: Local permit identifier

Site Address: Street, city, state, ZIP

Code Edition: Year and version used

Prepared By: Name and firm

Signature Date: MM/DD/YYYY

Step-by-step completion checklist

Follow these steps in sequence to prepare a review-ready worksheet and reduce review cycles.

01

Gather records: Collect plans, equipment specs, and energy model outputs.
02

Choose path: Confirm prescriptive, trade-off, or performance route.
03

Populate inputs: Enter envelope, mechanical, and lighting data with sources.
04

Sign and submit: Obtain authorized signature and file with permit application.

How to configure an online worksheet workflow

When using an electronic platform, configure fields and routing so each reviewer receives the correct step in order.

Field	Configuration
Project ID	Required, read-only after creation
Signature Block	Required signer, date stamp enabled
Conditional Review	Trigger third-party review for performance path
Audit Trail	Enable timestamps and IP capture

Where to file and how submissions move through review

Submissions usually proceed from design team to permitting portal, then to plan reviewer and inspector; tracking each handoff prevents lost documents.

Submit to Permit Portal: Upload worksheet with plan set and attachments.
Plan Review: Reviewer verifies inputs and requests clarifications.
Field Inspection: Inspector confirms as-built conditions align with worksheet.
Permit Closure: Final approval recorded once compliance is satisfied.

Digital signing and eSubmission considerations

Use an eSubmission workflow that preserves an audit trail, preserves original file integrity, and supports required authentication levels.

File formats: PDF and DOCX supported
Authentication: Email or multi-factor available
Integrations: Works with common cloud storage

Typical timelines and review expectations

Timelines vary by jurisdiction and submittal complexity; plan ahead and verify local standing review times with the building department.

Pre-submittal review window:

10–30 business days for initial completeness check

Full plan review:

15–60 calendar days depending on workload and compliance path

Resubmission turnaround:

10–30 days after corrective items are addressed

Field inspection scheduling:

Typically within 5–15 business days

Final approval:

Issued after satisfactory final inspection and documentation

Common mistakes that delay approval

Omitting the code edition or compliance path leads reviewers to request clarifications and delays review cycles.
Inconsistent project identifiers or missing permit numbers prevent staff from associating the worksheet with the permit record.
Using estimated or unverified equipment efficiencies without manufacturer documentation can trigger additional testing or field verification requirements.
Failing to include required supporting files—such as modeling output, daylighting calculations, or control narratives—results in a conditional approval or rejection.

Consequences of incorrect or incomplete worksheets

Permit delays: Longer review and resubmission cycles

Inspection failure: Re-inspection fees and schedule impact

Civil penalties: Fines or mandated corrective actions

Permit revocation: Possible revocation for material misrepresentation

Increased costs: Retrofit or corrective construction expenses

Liability exposure: Design professional or owner claims risk

Real-world examples of worksheet use on projects

Illustrative cases show how the worksheet resolves review points and documents compliance during permitting and final inspection.

Municipal Plan Review

A design team submitted a performance-path worksheet with model outputs and control narratives to the city reviewer.

The reviewer identified setpoint discrepancies.
After updated control sequencing and a signed addendum the permit advanced to inspection and the project passed final verification without further delay.

General Contractor Signoff

A contractor provided an as-built worksheet showing installed efficiencies and tagged equipment cut sheets.

The inspector requested one additional field measurement.
The contractor provided the measurement, updated the signed worksheet, and the city issued a final occupancy approval the same week.

Who can sign and certify the worksheet

Authorized Agent - Building Official

A building official or delegated reviewer signs to acknowledge that the worksheet meets local submission requirements. Their signoff records acceptance for permitting and typically appears on the project file for future inspections and audits.

Responsible Party - Design Professional

The licensed architect, engineer, or energy modeler signs to certify accuracy of inputs and calculations. This signature assigns professional responsibility and is often required for code compliance attestations.

Practical tips for accurate, efficient completion

Adopt consistent templates, validate inputs, and assemble supporting documents before submission to reduce review cycles.

Use a standardized template

Maintain a consolidated worksheet template with required fields and common attachments to prevent omissions. Standard templates streamline reviewer expectations and reduce clerical review time.

Attach source files

Include manufacturer data sheets, simulation export files, and control narratives. Reviewers often require direct references to support claimed efficiencies and credits.

Perform pre-submittal checks

Run an internal QA review for unit consistency, code edition references, and signed blocks. Minor corrections pre-submittal avoid formal corrections and rejections.

Track version history

Record version numbers and dates for each worksheet iteration. Clear versioning prevents confusion during resubmittals and inspections.

Frequently asked questions and troubleshooting

Answers to common questions about signing, notarization, submission, and correcting worksheets during review.

Need help? Contact support

Can the worksheet be signed electronically?
Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA statutes where adopted, provided the signing meets intent, consent, attribution, and retention requirements.
Is notarization required for submission?
Most jurisdictions accept unsigned worksheets as part of permit packages, but some require notary or witnessed attestations for certain certifications. Confirm local rules with the building department before submission.
How do I correct an error after submission?
Prepare a corrected worksheet with a new version number, mark the change log, and resubmit per local resubmission procedures. Note reviewer comments and include a response letter when required.
What supporting documents should be attached?
Attach energy model outputs, equipment cut sheets, control narratives, and any third-party test reports. Missing attachments commonly trigger review delays or conditional approvals.
Who is responsible for accuracy?
The design professional or responsible party signing the worksheet certifies the accuracy of inputs and calculations and assumes professional responsibility under applicable licensing laws.
How long must records be kept?
Retain worksheets and supporting records per applicable standards: at least 3 years for tax-related records (IRC §6501(a)) and 6 years for HIPAA-covered records where applicable (45 CFR §164.530(j)).

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