Engineers Week Event Template

ENGINEERS WEEK EVENT TEMPLATE

This General Business Agreement ("Agreement") is entered into as of Effective Date: by and between the parties identified below.

Parties

WHEREAS

WHEREAS, Event Organizer conducts outreach and programming in connection with Engineers Week for the purpose of promoting engineering education, student engagement, and community outreach; and

WHEREAS, Service Provider represents that it has the personnel, experience, and capability to perform event services, including but not limited to programming, logistics, audiovisual support, and materials distribution; and

WHEREAS, the parties desire to set forth the terms and conditions under which Service Provider will perform services for Event Organizer in connection with the Engineers Week event described below.

Scope of Work

The Service Provider shall perform the services and deliverables described below. The parties may attach an exhibit describing final deliverables; in the absence of an exhibit, the Service Provider's obligations include the following items and any additional items specified in the field below.

Logistics & venue coordination

Speaker recruitment & management

Educational materials & handouts

Audiovisual production and support

Catering coordination

Event Details & Schedule

Event Date:   Start Time:   End Time:

Payment Terms

Total Fee: $   Deposit: $

Invoices are due within days of receipt. Late payments shall incur a late fee of . All fees are exclusive of applicable taxes unless otherwise stated.

Term and Termination

Term Commencement Date:   Term End Date:

Either party may terminate this Agreement for convenience upon written notice delivered not less than days prior to the proposed termination date. Either party may terminate immediately for cause if the other party materially breaches any obligation hereunder and fails to cure such breach within fifteen (15) days after receipt of written notice specifying the breach.

Confidentiality

Each party acknowledges that it may receive Confidential Information from the other party. "Confidential Information" means non-public information that is disclosed in connection with this Agreement and is marked confidential or would reasonably be understood to be confidential given the nature of the information and the circumstances of disclosure. Each receiving party shall (i) hold such Confidential Information in confidence using reasonable care, (ii) use Confidential Information solely for performance of this Agreement, and (iii) not disclose Confidential Information to any third party except to personnel with a need to know who are bound by confidentiality obligations. Confidentiality obligations shall survive termination of this Agreement for a period of three (3) years.

Insurance and Indemnification

Service Provider shall, at its expense, maintain commercial general liability insurance with limits not less than $ per occurrence and shall provide certificates of insurance upon request. Service Provider shall indemnify, defend and hold harmless Event Organizer and its officers, directors, employees and agents from and against any claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of or resulting from the negligent acts or omissions or willful misconduct of Service Provider in connection with the performance of services under this Agreement.

Compliance with Laws; Permits

Service Provider shall comply with all applicable laws, regulations, codes, and venue rules and shall obtain and maintain any permits, licenses, or approvals required to perform the services. Unless otherwise agreed, Service Provider is responsible for securing any permits necessary to deliver its services.

Publicity and Use of Marks

Neither party shall use the other party's name, logo, trademarks or other identifying marks for publicity, advertising or promotional purposes without the other party's prior written consent. Notwithstanding the foregoing, Event Organizer may list Service Provider as a contracted vendor for the Engineers Week event in internal and participant-facing materials.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its choice of law rules.

Entire Agreement; Amendment

This Agreement, together with any exhibits or attachments executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, proposals, and communications, whether written or oral. No amendment or modification of this Agreement shall be binding unless in writing and signed by authorized representatives of both parties.

Miscellaneous

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect. Neither party may assign this Agreement without the prior written consent of the other party, except to a successor in interest in connection with a merger or sale of substantially all of its assets.

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