Scope of Services
Describe the services, number and length of performances, rehearsals, equipment provided, and any deliverables such as recordings or edited footage.
A properly drafted Entertainment Services Agreement reduces misunderstandings about deliverables, protects copyright and payment rights, clarifies liability and insurance responsibilities, and creates an evidentiary record for disputes. It supports scheduling, budgeting, and permit compliance while minimizing last-minute changes that can increase costs or cancel events.
Typical signers include venues, event promoters, production companies, performers, independent contractors, and vendors providing AV, lighting, staging, or catering services.
Each party should identify an authorized representative who can bind the organization and confirm insurance, permits, and riders before performance.
The party hiring services or booking talent. Responsible for payments, venue arrangements, permits, and ensuring venue compliance with safety and licensing. Should confirm insurance coverage and signatory authority before execution.
Performer or supplier that accepts work terms and delivers services. Must confirm performance obligations, technical rider details, IP assignments, and any exclusivity or travel logistics before signing.
Describe the services, number and length of performances, rehearsals, equipment provided, and any deliverables such as recordings or edited footage.
State fees, deposit amount and due date, payment schedule, method, and any withholding or tax responsibilities including backup withholding triggers.
Specify ownership of recordings, license grants for performances, synchronization rights, and conditions for public use or commercial exploitation.
Allocate risk for cancellations, rescheduling, illness, or acts of God and define deposit forfeiture, mitigation obligations, and notice timelines.
Identify required insurance types and limits, indemnification scope, and who is named as additional insured on policies.
Attach technical riders, load-in/load-out schedules, hospitality requirements, parking and access instructions, and contact information for day-of coordination.
| Field | Configuration |
|---|---|
| Signature | Require signed name and date fields |
| Initials | Place initials on each page requiring acceptance |
| Attachments | Allow upload of proof of insurance or IDs |
| Authentication | Use email link or SMS code per signer sensitivity |
Choose distribution channels and integrations that match your existing systems and security needs.
Integrations with CRM, cloud storage, and accounting systems reduce manual steps and centralize signed document storage for audits.
State exact due date for deposit and whether it is refundable
Specify payment due before performance or within X days after
Require written notice X days before performance for partial refund
Date by which technical rider and stage plot must be provided
Deadline to provide certificates of insurance
Parties agree on scope and fees
Signed by authorized representatives
Services are provided per schedule
Reconcile expenses and release holdbacks
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |