Parties
Full legal names and entity types for provider and payor; include authorized signers and contact information.
A well‑drafted Entrance Fee Agreement reduces disputes by documenting payment terms, refund mechanics, included services, and occupancy conditions in clear, enforceable language. It protects both payor and provider by assigning risks and remedies and supports accurate financial and tax reporting.
Each signer should confirm identity, review refund and service language, and retain a fully executed copy for records.
Full legal names and entity types for provider and payor; include authorized signers and contact information.
Exact amount, payment method, any installment schedule, escrow instructions, and conditions for acceptance of funds.
Precise refund triggers, timeframes, deductions, and forfeiture events; define any pro rata or administrative fees.
List housing, care, amenities, or membership benefits included in exchange for the entrance fee.
Start date, occupancy rights, transferability, subletting rules, and conditions that end residency or membership.
Provider and resident remedies for nonpayment, breach, and dispute resolution including governing law and venue.
| Field | Configuration |
|---|---|
| Signature Order | Specify signer sequence to ensure required acknowledgements occur in order. |
| Authentication Level | Use email link or SMS code; require KBA or ID proofing for higher assurance. |
| Expiration Window | Set link expiration to reduce risk of stale consent after a set number of days. |
| Save Location | Route final PDF to cloud storage with versioning and access controls. |
Choose a platform that supports the required file formats, authentication, and integrations for your workflow.
Confirm the provider’s compliance posture and whether a BAA, SOC 2 report, or 21 CFR Part 11 support is needed.
Typically due at acceptance or move‑in; specify time and timezone.
Contract should state exact days (e.g., 30 days) and refund calculation method.
Define move‑in date that triggers ongoing fee obligations and service access.
Require written notice deadline and delivery method for termination or transfer.
Retention begins on effective date or execution date as specified.
Provider and payor sign the agreement and confirm fee amount.
Entrance fee paid per agreed method and cleared for acceptance.
Occupancy begins and included services become available.
Provider confirms account setup and any prorated adjustments.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Tim Martin found online execution eliminated paper handling delays
Optica's team adopted online signing to simplify customer interactions