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Entry Lease Agreement

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ENTRY LEASE AGREEMENT

This Entry Lease Agreement (the Agreement) is made and entered into as of by and between Lessor Name: , with a principal address at (Lessor), and Lessee Name: , with a principal address at (Lessee).

RECITALS

WHEREAS, Lessor is the owner or lawful occupant of certain real property and improvements located at (Premises); and

WHEREAS, Lessee desires to obtain a temporary leasehold interest limited to entry, inspection, delivery of materials, installation or other limited access rights described herein, and Lessor is willing to grant such rights on the terms and conditions set forth in this Agreement; and

WHEREAS, the parties intend that this Agreement define the scope, duration, compensation and obligations related to Lessee's entry onto the Premises.

NOW, THEREFORE

In consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. GRANT OF ENTRY LEASE

1.1 Lease Grant. Subject to the terms and conditions of this Agreement, Lessor hereby grants to Lessee a non-exclusive, revocable (except as expressly provided otherwise herein) leasehold right to enter upon and use the portion of the Premises described as:

1.2 Purpose. Lessee's permitted activities on the Premises are limited to the following: . Any use beyond this scope requires prior written consent of Lessor.

2. TERM

2.1 Commencement and Expiration. The term of this Agreement shall commence on and shall expire on , unless earlier terminated in accordance with this Agreement.

2.2 Holdover. Any holdover by Lessee after expiration shall be deemed a trespass and Lessor's remedies for holdover shall be cumulative and in addition to any other rights or remedies.

3. CONSIDERATION

3.1 Entry Fee or Rent. As consideration for the rights granted herein, Lessee shall pay Lessor the sum of payable in accordance with the following schedule:

3.2 Security Deposit. Lessee shall deliver a security deposit in the amount of to secure performance of Lessee's obligations under this Agreement. Lessor may apply deposit to cure breaches, repair damage, or remove liens.

4. ACCESS AND USE; RULES

4.1 Access Times. Lessee's authorized entry times shall be limited to: . Outside such hours, entry requires Lessor's prior written consent.

4.2 Supervision and Identification. Lessee shall ensure that all personnel and contractors present on the Premises display identification and comply with Lessor's reasonable safety and security requirements. Lessor may require escort for any persons on the Premises.

4.3 Restoration. Lessee shall repair and restore any portion of the Premises disturbed by Lessee's activities and shall leave the Premises in good order, reasonable wear and tear excepted.

5. INSURANCE; INDEMNITY

5.1 Insurance. During the term, Lessee shall maintain commercial general liability insurance with limits not less than per occurrence and shall, upon request, furnish certificates evidencing such coverage.

5.2 Indemnity. Lessee shall indemnify, defend and hold harmless Lessor and Lessor's agents, employees and contractors from and against any and all claims, losses, liabilities, costs and expenses (including reasonable attorneys' fees) arising out of Lessee's use of the Premises, except to the extent caused by Lessor's gross negligence or willful misconduct.

6. MAINTENANCE; ALTERATIONS

6.1 Maintenance. Lessee shall, at Lessee's sole cost and expense, keep the areas used by Lessee free of debris and in a safe condition. Lessor shall not be responsible for Lessee's tools, equipment, or property left on the Premises.

6.2 Alterations. Lessee shall make no structural alterations, attachments or excavations without Lessor's prior written consent. Any approved alterations shall comply with applicable laws and shall become property of Lessor unless otherwise agreed in writing.

7. DEFAULT; REMEDIES

7.1 Events of Default. Each of the following shall constitute an Event of Default by Lessee: (a) failure to pay any sum when due and failure to cure within five (5) days after written notice; (b) material breach of any other covenant or obligation and failure to cure within ten (10) days after written notice if curable, or within a reasonable time if not reasonably curable within ten (10) days; (c) abandonment of the Premises by Lessee.

7.2 Remedies. Upon an Event of Default, Lessor may pursue any remedy available at law or in equity, including termination of this Agreement, recovery of damages, injunctive relief, and recovery of costs and attorneys' fees incurred in enforcing Lessor's rights.

8. ASSIGNMENT; SUBLETTING

Lessee shall not assign this Agreement or sublet any portion of the Premises without Lessor's prior written consent, which consent may be withheld in Lessor's sole discretion. Any purported assignment without consent shall be void and constitute a default.

9. COMPLIANCE WITH LAW

Lessee shall comply with all applicable federal, state and local laws, ordinances, regulations, permits and codes relating to Lessee's activities on the Premises. Lessee shall be responsible for all fines and penalties arising from Lessee's failure to comply.

10. NOTICES

All notices and other communications required or permitted under this Agreement shall be in writing and delivered to the parties at the addresses set forth below (or such other address as either party may designate by notice):

Notice is deemed given: (a) upon delivery if delivered personally; (b) three (3) days after deposit if mailed by certified or registered mail; or (c) one (1) day after deposit with a nationally recognized overnight courier, provided that any email notice must be followed by written notice in accordance with the foregoing.

11. DEFAULT REMEDIES AND TERMINATION RIGHTS

11.1 Termination for Convenience. Lessor may terminate this Agreement for convenience upon days' prior written notice to Lessee, subject to reimbursement for any prepaid sums for periods following termination.

11.2 Immediate Termination. Lessor may immediately terminate Lessee's rights hereunder if Lessee's activities create an imminent threat to health, safety, property, or environment.

12. MISCELLANEOUS

12.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflict of laws principles.

12.2 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and representations, whether written or oral.

12.3 Severability. If any provision of this Agreement is held invalid or unenforceable, such provision shall be stricken and the remaining provisions shall remain in full force and effect.

12.4 Amendments. No amendment or modification of this Agreement shall be effective unless in writing and signed by both parties.

12.5 Waiver. The failure of either party to enforce any right shall not constitute a waiver of that right or any other right under this Agreement, unless such waiver is in writing and signed by the waiving party.

12.6 Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures transmitted by facsimile or electronic image shall be binding as original signatures.

13. REPRESENTATIONS AND WARRANTIES

Each party represents and warrants that it has full power and authority to enter into this Agreement, that the person signing on its behalf is authorized to do so, and that the execution and performance of this Agreement will not violate any agreement or legal obligation applicable to such party.

ADDITIONAL TERMS

Lessor Printed Name:

By:

Date:

Lessee Printed Name:

By:

Date:

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What an Entry Lease Agreement Is and When It’s Used

An Entry Lease Agreement is a written contract that grants a landlord limited permission to enter leased premises for specific purposes such as inspections, repairs, showings, or pest control. It typically defines permitted entry reasons, notice requirements, allowable hours, occupant protections, and any tenant obligations during access. The agreement supplements the primary lease by clarifying scheduling, access protocols, and liability for damage during entry. Using a standalone Entry Lease Agreement or an incorporated clause reduces disputes over access, documents tenant consent for recurring or one-off entries, and creates a record that can be executed electronically.

Why a Clear Entry Lease Agreement Matters

A concise Entry Lease Agreement reduces ambiguity about access rights, documents consent, and sets expectations for notice, purpose, and timing. It protects both parties by recording agreed procedures for inspections, repairs, and showings while enabling enforceable remedies when terms are breached.

Why a Clear Entry Lease Agreement Matters

Who Typically Prepares and Signs an Entry Lease Agreement

Typical participants include landlords, property managers, tenants, and third-party contractors; each party’s role should be defined in the document.

  • Landlords and property managers who need scheduled or emergency access to perform operations and maintain the property.
  • Tenants who want clear notice windows, limitations on frequency, and protections for privacy and personal property.
  • Contractors and vendors who require authorized access for repairs, maintenance, or showings under a landlord-coordinated schedule.

Ensure signatory authority is confirmed: a corporate landlord signs via an authorized representative, and tenants sign with names matching government ID to avoid disputes.

Core Elements to Include in a Professional Entry Lease Agreement

A complete Entry Lease Agreement organizes access permissions, notice protocols, and liability provisions so that enforcement and compliance are straightforward.

Permitted Entry Reasons

List specific authorized purposes—repairs, inspections, pest control, showings. Be precise to avoid overly broad language that can be contested.

Notice Requirements

State required notice period (e.g., 24–48 hours), acceptable delivery methods, and exceptions for emergencies to ensure predictable access and legal compliance.

Access Hours

Define allowable entry times and days to balance tenant privacy and reasonable operational needs; reference local habitability or quiet-hour rules where applicable.

Tenant Preparations

Specify tenant duties—securing pets, clearing access, or presence during entry—and state consequences for failure to comply if applicable.

Liability and Damage

Allocate responsibility for damage during entry, require proof of contractor insurance where appropriate, and describe notice and remediation steps.

Signature and Consent

Provide clear signature blocks for all parties and record consent for recurring entries; include a dated signature line to anchor the effective date.

Required Identifying and Contract Data

Effective date: MM/DD/YYYY
Full party names: Legal entity names
Property address: Street, city, state, ZIP
Purpose of entry: One-line description
Notice period: Hours or days
Signatures: Printed name + dated signature

Step-by-Step: Completing and Executing an Entry Lease Agreement

Follow these ordered steps to prepare, review, and finalize the Entry Lease Agreement with clear authorization and an audit-ready record.

  • 01
    Draft: Populate fields and define terms.
  • 02
    Review: Have counsel or manager verify compliance.
  • 03
    Sign: Collect signatures from all parties.
  • 04
    Distribute: Provide executed copies to each party.

Configuring a Digital Workflow for Entry Lease Agreements

Set up a repeatable online workflow to reduce errors and ensure every executed agreement has an attached audit trail and required attachments.

Field Configuration
Signature fields Required for each party; add date fields
Authentication Email + optional SMS code for stronger identity
Attachments Include photos, contractor insurance certificates
Notifications Automate reminders and delivery of executed copy

Where to Send, File, and Share the Completed Agreement

A completed Entry Lease Agreement should be distributed to all parties and filed in property records and lease management systems for access and auditability.

  • Tenant copy: Send signed PDF to tenant email
  • Landlord file: Store in property management folder
  • Contractor access: Share conditional link for scheduled entries
  • Recordkeeping: Attach to lease record in your PMS

Digital Signing and Distribution Considerations

Confirm platform features that support identity verification, audit trails, secure storage, and appropriate compliance controls before e-signing.

  • Authentication: Email, SMS, or advanced KBA
  • Audit Trail: Timestamps, IP, signer actions
  • Storage formats: PDF, DOCX export available

Typical Timeframes and Notice Deadlines to Include

Include clear deadlines so parties know when entries will occur and when obligations (like returning keys or granting access) are due.

Notice window:

48 hours typical for non-emergencies

Emergency entry:

Immediate access allowed for imminent danger

Recurring inspections:

Specify frequency (e.g., quarterly, annually)

Tenant response time:

Set timeframe to confirm or reschedule visits

Security deposit timeline:

Return obligations separate from entry timing

Consequences of an Incomplete or Incorrect Agreement

Unenforceable entry: Tenant denial of access
Privacy violations: Claims for intrusion or damages
Contract disputes: Legal costs and delay
Insurance gaps: No coverage for contractor damage
Regulatory fines: Local housing penalties possible
Reputational harm: Tenant churn and complaints

eSignature Pricing Snapshot for Executing Entry Lease Agreements

Compare common vendor price points and feature availability for executing and storing Entry Lease Agreements; signNow is listed first for parity and clarity.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical Tips to Avoid Disputes and Ensure Enforceability

Follow these best practices to help the Entry Lease Agreement remain clear, enforceable, and consistent with landlord-tenant law.

Use clear, limited purposes
Specify narrow reasons for entry and avoid catch-all phrases. Clarity reduces tenant objections and makes enforcement straightforward if disputes arise.
Align notice with state law
Set notice periods that meet or exceed state landlord-tenant statutes. Where statutes specify emergency exceptions, reflect those exceptions in the agreement.
Collect signer identity
Require printed names matching government ID, and use simple authentication or ID verification for remote signatures to strengthen attribution.
Keep executed copies
Distribute signed PDFs to all parties and archive in lease management software with an audit trail and exportable certificate of completion.

Common Preparation Errors to Avoid

  • Vague entry purposes that permit overly broad access and lead to tenant complaints or litigation if abused.
  • Missing or inconsistent notice language that conflicts with state statute or the main lease, creating enforceability gaps.
  • Using initials instead of full dated signatures when the document requires explicit executed consent from each party.
  • Failing to attach required contractor insurance or proof of credentials, which can shift liability to the landlord.

Frequently Asked Questions About Entry Lease Agreements

Answers to common legal and practical questions about preparing, executing, and enforcing Entry Lease Agreements, including digital signing considerations.


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