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Equipment Agreement

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Equipment Financing Agreement

This Equipment Financing Agreement, hereinafter called the Agreement, is made on the (date), between , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Secured Party, and , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Debtor.

For and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Equipment; Security Interest
The terms and conditions of this Agreement cover each item of machinery, equipment and other property described in a schedule now or hereafter executed by the parties to this Agreement and made a part of this Agreement. Debtor grants Secured Party a security interest in and to all Debtor's right, title and interest in and to the Equipment under the Uniform Commercial Code.

2. Debtor’s Obligations
The obligations of Debtor under this Agreement commence on the grant to Secured Party of a security interest in the Item and continue until payment of all amounts due and performance of all terms and conditions required under this Agreement.

3. Installment Payments
Debtor will repay advances Secured Party makes on account of the Equipment together with interest in installment payments in the amounts and at the times set forth in the Schedules.

4. Net Agreement; No Offset; Survival
This Agreement is a net agreement, and Debtor will not be entitled to any abatement of installment payments or other payments due under this Agreement.

5. Financing Agreement
This Agreement is solely a financing agreement.

6. No Agency
Debtor acknowledges that no agent of the manufacturer or other supplier is an agent of Secured Party.

7. Acceptance
If Debtor has not furnished Secured Party with a Schedule by the earlier of days after receipt thereof or expiration of the commitment period, Secured Party may terminate its obligation to advance funds as to the applicable Equipment.

8. Location; Inspection; Use
Debtor will keep each Item of Equipment at the Equipment Location designated in the applicable Schedule or at such other location approved by Secured Party.

9. Alterations; Security Interest Coverage
Without prior written consent, Debtor will not make alterations, additions or improvements that detract from economic value or functional utility.

10. Maintenance
Debtor will maintain the Equipment in good repair, condition and working order.

11. Loss and Damage; Casualty Value
In the event of loss, theft, requisition, damage or destruction of an Item of Equipment, Debtor will give Secured Party prompt notice.

A. Replace the Item with like equipment in good repair, condition and working order.

B. Pay Secured Party the Casualty Value of the Item, which will equal the total of:

1. All installment payments and other amounts due from Debtor to Secured Party at the time of such payment.

2. Each future installment payment due with respect to such Item with each such payment discounted at simple interest.

C. Upon such replacement or payment, this Agreement and Secured Party's security interest will terminate with respect to the Item replaced or paid.

12. Titling; Registration
Any title or registration documents will be furnished to Secured Party within days of the date any titling or registering is directed by Secured Party.

13. Taxes
Debtor will make all filings as to and pay when due all taxes, fees, charges and assessments based on the ownership or use of the Equipment.

14. Insurance

A. Debtor will procure and continuously maintain all risk insurance against loss of or damage to the Equipment for not less than the full replacement value thereof naming Secured Party as Loss Payee. Insurance must provide at least days' advance written notice of cancellation, change or modification.

B. Debtor will provide Secured Party with an original policy or certificate evidencing such insurance.

C. Debtor appoints Secured Party as attorney-in-fact to secure payments due under any policy on account of a Casualty Occurrence.

15. Secured Party’s Payment
If Debtor fails to pay any amounts due or perform any obligations, Secured Party may pay such amounts or perform such obligations, and Debtor will reimburse Secured Party.

16. Indemnity
Debtor assumes liability for and agrees to indemnify, defend, protect, save and keep harmless Secured Party from and against any and all liabilities, losses, damages, penalties, claims, actions, suits, costs, expenses and disbursements.

17. Default

A. Failure to pay when due any installment payment or other amount due, continuing for days after due date.

B. Default in performing any other obligation continuing for more than days.

C. Any writ or order of attachment or execution levied on any Item of Equipment and not released within days.

D. Failure to comply with Paragraph 14 or any transfer in violation of Paragraph 21.

E. A non-appealable judgment in excess of $ not discharged within days.

18. Remedies

A. Declare the Casualty Value or such lesser amount as may be set by law immediately due and payable.

B. Sue from time to time for and recover all installment payments and other payments then accrued.

C. Take possession of and render unusable any or all Items of Equipment.

D. Require Debtor to assemble any or all Items of Equipment at the Equipment Location.

E. On days' notice, sell or otherwise dispose of any Item of Equipment.

F. On days' notice, retain any repossessed or assembled Items of Equipment in full satisfaction.

G. Utilize any other remedy available under the Uniform Commercial Code or similar law.

19. Discontinuance of Remedies
If Secured Party proceeds to enforce any right under this Agreement and such proceedings are discontinued or abandoned, then Debtor and Secured Party will be restored to their former positions and rights.

20. Secured Party’s Expenses
Debtor will pay Secured Party all costs and expenses, including reasonable attorney's fees and court costs, incurred by Secured Party in exercising any rights or remedies.

21. Assignment

A. Without prior written consent, Debtor will not sell, lease, pledge or hypothecate an Item of Equipment or assign this Agreement.

B. All rights of Secured Party under this Agreement may be assigned, pledged, mortgaged, transferred or otherwise disposed of.

22. Markings; Personal Property
If Secured Party supplies Debtor with labels, plates, decals or other markings, Debtor will affix and keep them displayed on the Equipment.

23. Late Charge
If Debtor fails to pay any installment payment or any other sum when due, Debtor will pay a late charge equal to of the installment payment and interest at the rate of per annum.

24. No Waiver
The failure of either party to insist upon performance of any term or condition shall not be construed as waiving any such term or condition.

25. Additional Documents
Debtor will execute and deliver financing statements and similar documents as Secured Party reasonably requests, and furnish financial data and other information relative to this Agreement and the Equipment.

Fiscal year end financial statement due within days of the close of each fiscal year.

26. Debtor’s Warranties
Debtor certifies and warrants that the financial data and other information submitted to Secured Party is true and complete, and that this Agreement has been duly authorized and executed.

27. Entire Agreement
This Agreement, the Equipment Financing Commitment and Exhibit thereto, the Schedule to Equipment Financing Agreement, the Disbursement Authorization, the Corporate Resolution, the UCC-1 Financing Statement, and related documents constitute the entire Agreement between Secured Party and Debtor.

Proposal date:   Executed by Debtor on:

28. Notices
Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail to the respective address of each party.

29. Governing Law
This Agreement shall be governed by the laws of the State of .

30. In this Agreement, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

By:

By:

Enter text✕

What an Equipment Agreement Is and When It’s Used

An Equipment Agreement documents the transfer, lease, sale, or financing of tangible equipment between parties and defines ownership, payment terms, delivery, maintenance, insurance, and remedies for default. It can cover single items or fleets, and often includes serial numbers, condition reports, and provisions for installation or training. Well-drafted agreements reduce ambiguity about responsibility during the contract term and after termination, and they support enforcement or perfection of security interests if the parties intend to create a collateral interest in the equipment.

Why a Clear Equipment Agreement Matters

A precise Equipment Agreement reduces dispute risk by allocating risk, detailing payment and return conditions, and providing notice and default processes. For secured transactions it also supports UCC filing and clear perfection of security interests.

Why a Clear Equipment Agreement Matters

Who Typically Prepares or Signs an Equipment Agreement

Typical users include equipment sellers, lessors, finance companies, procurement officers, and legal teams preparing standardized templates for repeat transactions.

  • Equipment dealers and lessors — negotiate terms, set warranties, and manage returns or repossession processes.
  • Finance companies and lenders — attach collateral descriptions, require UCC-1 filings to perfect security interests.
  • Corporate procurement and legal — enforce compliance, coordinate insurance, and manage lifecycle obligations.

Signatories should be authorized representatives; include corporate titles and attach evidence of signing authority when required to avoid disputes about authorization.

Core Sections to Include in a Professional Equipment Agreement

A professional agreement groups essential terms so rights and obligations are clear and enforceable across jurisdictions and during lifecycle events.

Parties

Full legal names and entity types for all parties, plus contact and registered agent details to establish who has rights and duties.

Equipment

Detailed description including make, model, quantity, serial numbers, condition, and attachments or exhibits with photos when practical.

Price & Payment

Exact consideration, schedule, late fees, acceptable payment methods, and any reserve, security deposit, or escrow terms.

Term & Delivery

Effective date, duration, delivery terms (FOB, Incoterms if applicable), installation responsibilities, and acceptance testing.

Risk & Insurance

Who bears risk of loss, required insurance types and limits, and proof-of-insurance delivery timing.

Default & Remedies

Events of default, cure periods, rights to repossession, UCC remedies, and dispute resolution procedure.

Step-by-Step: Completing an Equipment Agreement

Follow these sequential steps for accuracy and to create a legally durable record of the transaction.

  • 01
    Gather Documents: Collect IDs, formation documents, equipment invoices, and serial number lists.
  • 02
    Describe Equipment: Insert manufacturer, model, serial numbers, and condition.
  • 03
    Set Payment Terms: Specify amount, due dates, and remedies for late payment.
  • 04
    Sign and Date: All parties sign; include titles and execution dates.

How to Customize and Complete the Agreement Online

Configure an online workflow to collect signatures, attach exhibits, and capture audit information for each executing party.

Field Configuration
Document Upload PDF or DOCX file; verify final pagination before placing fields.
Signature Fields Place signer-specific signature, date, and initials fields in the final section.
Authentication Use email or SMS codes; require additional ID verification for high-value transactions.
Attachments Attach photos, invoices, and UCC schedules as separate exhibits.

Where to Send or File the Completed Equipment Agreement

Decide routing based on whether the agreement creates a security interest or requires public recording.

  • Counterpart Exchange: Provide executed copies to each contracting party and their counsel if requested.
  • UCC Filing (if secured): File a UCC-1 financing statement in the debtor’s jurisdiction to perfect collateral.
  • Insurance Provider: Send proof of insurance to the counterparty prior to delivery or operation.
  • Internal Records: Retain signed originals in procurement and finance systems for audit.

Digital Signing and eSubmission Considerations

Choose a platform that supports required authentication, audit trails, and any industry-specific compliance such as HIPAA or 21 CFR Part 11.

  • Authentication: Email, SMS, or advanced methods (KBA, 2FA) based on transaction risk and counterparty expectations.
  • Audit Trail: Capture timestamp, IP address, and document history to evidence intent and attribution.
  • File Formats: Support for PDF and DOCX is standard; ensure the platform preserves signatures on exports.

For healthcare or regulated customers, confirm BAA availability and 21 CFR Part 11 support before e-signing; keep machine-readable copies for retention requirements.

Common Timelines and When Key Actions Are Due

Equipment Agreements often impose deadlines for delivery, acceptance, insurance proof, and payment; track these dates carefully.

Effective Date:

Date when obligations begin; use MM/DD/YYYY format.

Delivery Window:

Specify calendar days or business days for delivery and acceptance testing.

Insurance Proof:

Require certificate within a set number of days before delivery.

Payment Due Dates:

List specific installment or milestone due dates tied to delivery or acceptance.

Cure Periods:

Define number of days to cure a breach before remedies apply.

Common Mistakes to Avoid When Preparing an Equipment Agreement

  • Vague equipment descriptions — omitting serial numbers or condition notes hinders repossession and warranty claims.
  • Unclear payment schedules — failing to tie payments to milestones or acceptance leads to disputes over withholding.
  • Ignoring UCC requirements — not filing a UCC-1 when taking a security interest can leave the lender unsecured.
  • Insufficient signature authority — obtaining signatures without verifying corporate signatory authority risks unenforceability.

Risks and Consequences of an Incomplete or Incorrect Agreement

Loss of Priority: Unperfected lien
Reputational Risk: Contract disputes
Financial Exposure: Unrecovered losses
Regulatory Noncompliance: HIPAA or industry fines
Delayed Operations: Shipment or installation delays
Enforceability Issues: Voidable signatures

Examples: How Organizations Use Equipment Agreements

Practical examples show how terms are applied in common scenarios.

Lease-to-Own Transaction

A mid-size manufacturer leases CNC machines with monthly payments and installation support.

  • The agreement required serial numbers and a maintenance schedule.
  • The parties filed a UCC-1 to secure the lender and attached acceptance checklists to simplify repossession if payments stopped.

Equipment Financing by Lender

A finance company funded an equipment purchase and took a security interest.

  • The agreement included a clear collateral description and default remedies.
  • Filing a UCC-1 in the debtor’s state preserved priority and reduced time to recover assets after default.

eSignature Pricing and Cap Comparison When Executing Equipment Agreements

Cost and feature differences influence which eSignature provider fits an organization’s compliance and volume needs; signNow is listed first for comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Equipment Agreements and eSigning

Answers to common implementation and legal questions to prevent execution delays or enforceability issues.


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