Safety Plan
Detailed crowd-control, medical response, and exclusion-zone procedures tailored to aircraft operations and spectator areas.
A complete Event Air Show package centralizes legal, operational, and safety information so stakeholders can verify compliance, manage liability, and coordinate responses. It clarifies responsibilities for pilots, performers, vendors, medical personnel, and venue staff while documenting insurance coverage and any FAA waivers required for aerial demonstrations.
Multiple parties prepare and sign components of the Event Air Show package; assigning roles early reduces delays.
Organize documents by role and date to simplify routing, signature collection, and later audits or incident reviews.
The organizer is usually the contracting party that books the venue, hires performers, and signs vendor and venue agreements. Their signature binds operational and financial obligations and may be required on permit applications and insurance certificates.
A municipal or airport official signs approvals, conditions, or access agreements on behalf of the venue owner or public authority. Their signature confirms local compliance and may impose operational restrictions.
| Field | Configuration |
|---|---|
| Signer Order | Sequence performer → organizer → municipal reviewer |
| Authentication | Email or SMS code; KBA for high-risk performers |
| Notifications | Automated reminders at 7 and 2 days before deadline |
| Templates | Reusable safety-plan and waiver templates for each event |
Choose sharing methods that preserve records, provide identity evidence, and support audit trails.
Integrations with CRM, cloud storage, and event-management systems increase accuracy and reduce manual handling across teams.
Export the completed packet as a single PDF/A file that includes the audit trail and signature metadata for long-term retention and compliance.
Retain editable DOCX templates for last-minute amendments and record the final export to a locked PDF for the archive.
Export performer manifests, vendor contact lists, and insurance checklists to CSV or Excel for operational use and reporting.
Include insurance declarations, pilot certificates, and FAA waiver PDFs as attachments to the primary signed document for auditability.
Detailed crowd-control, medical response, and exclusion-zone procedures tailored to aircraft operations and spectator areas.
Individual release and indemnity signed by pilots and demonstration teams specifying accepted risks and liability allocation.
Certificate of insurance, additional insured endorsements, and policy limits that meet venue and municipal requirements.
Copy of any FAA waiver or authorization, plus associated Notices to Airmen (NOTAM) and communication plans with ATC.
Agreements with food, merchandise, and ground-support vendors that include insurance and indemnity clauses.
A roster of medical, fire, law enforcement, and operations contacts with on-site response assignments and escalation steps.
| Criteria | Event Air Show Form | Standard Event Permit |
|---|---|---|
| FAA Waiver | ||
| Pilot Credentials | required | optional |
| Insurance Limits | higher minimums | standard amounts |
| NOTAM Filing | often required | not required |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
The interface is simple and easy to use for our team, and our customers found it straightforward
The team used templates to prepopulate performer and vendor fields to reduce errors
Submit municipal or airport permits as required by local rules, often 60–120 days before event.
Provide certificates and endorsements typically 30 days before the event or per vendor contract.
File waiver requests and NOTAMs early to accommodate FAA review cycles.
Finalize vendor agreements 30–60 days prior to secure services.
Collect pilot credentials, medical certificates, and releases at least 14 days before flight operations.
Establish scope, budget, and core team responsibilities.
File permits and confirm insurance endorsements with carriers.
Complete site plans, vendor setups, and medical staffing confirmations.
Conduct the show, document incidents, and archive completed packets.
Ensure all signature blocks, dates, and witness lines are present before the signing session.
Verify government-issued ID in-person or use identity-proofing for RON sessions.
Confirm witness requirements for your state; some forms require one or two witnesses.
Notary completes the acknowledgement, affixes seal, and signs the notarial certificate.
For RON, record session per state rules and retain per retention policy.
Notary logs journal entry with session details and signer verification method.
Distribute signed, notarized copies to all parties and the venue authority.
Store notarized records and recordings per retention rules for audits.
The interface is simple and easy-to-use for their team; customers found it straightforward
Tim processed and executed all event documents online with compliance and security across devices