Event Booking Form

EVENT BOOKING AGREEMENT & BOOKING FORM

This Event Booking Agreement (the Agreement) is entered into as of by and between:

Client Name: and Service Provider:

WHEREAS

WHEREAS, the Client desires to engage the Provider to provide event management, facilities, and related services for the event described below; and

WHEREAS, the Provider represents that it has the expertise, personnel, equipment, permits, and insurance necessary to perform the services in a professional manner in accordance with industry standards;

NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows:

SCOPE OF WORK

EVENT DETAILS

Event Date:

Start Time:   End Time:

Catering    Audio/Visual    Security    Post-event Cleaning    Equipment Rental    Other:

PAYMENT TERMS

Total Fee Amount: $

Deposit Amount (required to secure date): $ — Due by:

Balance Due: $ — Due by:

Late Fee: — Late payments shall accrue interest and Provider may suspend performance until amounts are paid in full. Client is responsible for reasonable collection costs and attorney fees incurred to enforce payment.

TERM AND TERMINATION

This Agreement is effective as of the Effective Date and shall remain in effect until the completion of the Services described herein or until terminated as provided below. Either party may terminate this Agreement for material breach by the other party upon thirty (30) days' written notice and failure to cure within such period.

Cancellation by Client: If Client cancels the Event, the following refund schedule applies:

Cancellation Notice Required (days):   Refund Percentage (if timely notice):

Provider may terminate this Agreement immediately for nonpayment or if performance would violate any law or bona fide safety requirement. Termination does not relieve Client of payment obligations for services already performed and costs incurred prior to termination.

CONFIDENTIALITY

Each party shall maintain in confidence all non-public information disclosed by the other party that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential information shall not include information that is (a) already known to the receiving party without obligation of confidentiality, (b) publicly available through no fault of the receiving party, or (c) independently developed without use of the disclosing party's confidential information.

INDEMNIFICATION

Client shall indemnify, defend, and hold harmless Provider and its agents from and against any third-party claims, liabilities, damages, losses and expenses (including reasonable attorneys' fees) arising out of Client's breach of this Agreement, negligence, wilful misconduct, or misuse of the venue, except to the extent caused by Provider's gross negligence or willful misconduct.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of without regard to its conflict of laws principles. Venue for any dispute arising under this Agreement shall be in the appropriate state or federal court located in that jurisdiction.

ENTIRE AGREEMENT

This Agreement, including any attachments, schedules, and incorporated statements of work, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

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