Event Change Request Form

Event Change Request Form

Client Name:   Organizer Name:

Recitals

WHEREAS, Client Name: has retained Organizer Name: to provide event management services for the Event Name: (Event ID: );

WHEREAS, Client seeks to modify certain aspects of the scheduled event and has submitted this Event Change Request to document the requested modifications, effects on scope, costs, and responsibilities.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree that the requested change shall be processed in accordance with the terms set forth in this form and any subsequently executed amendment.

Request Details

Date:   Start Time:   End Time:

 Date     Time     Venue     Scope of Services     Other

Date:   Start Time:   End Time:

Scope of Work (if change affects services)

Payment Terms

Additional Payment Amount Due: $

Late Payment Fee: applied to overdue amounts after the due date.

Client acknowledges responsibility for any third-party cancellation or change fees arising from the requested change. Client agrees to pay additional costs:  Yes    Cap (if any): $

Term and Termination

This change request becomes effective on the date the Organizer approves the request and, unless otherwise terminated, remains in effect for the remainder of the event term. Term start: . Term end (if applicable): .

Either party may terminate this change request for material breach of these terms by the other party upon written notice. Notice period required for unilateral termination without cause: days.

Confidentiality

Each party shall maintain in confidence all non-public information disclosed in connection with this change request, including pricing, vendor agreements, attendee lists, and technical specifications. Confidential information shall not be disclosed to third parties except to subcontractors or vendors with a demonstrated need to know and subject to confidentiality obligations at least as protective as those herein.

The obligations set forth in this Confidentiality section survive termination or expiration of this change request for a period of two (2) years, except for trade secrets which shall be protected for as long as they remain trade secrets under applicable law.

Approvals and Administrative Determination

Organizer Decision:  Approve     Deny

If approved, effective date: . Administrative notes:

Governing Law

This change request and any amendment executed pursuant to it shall be governed by and construed in accordance with the laws of the jurisdiction mutually agreed below without regard to choice of law principles. Jurisdiction for any dispute arising under this change request shall lie in the courts of the agreed jurisdiction.

Agreed governing jurisdiction:

Entire Agreement

This Event Change Request, together with any attachments and subsequent written amendments signed by both parties, constitutes the entire agreement with respect to the subject matter hereof and supersedes all prior discussions, proposals, and agreements related to the requested change. No waiver or modification is effective unless executed in writing by both parties.

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