Event Committee Application Form

EVENT COMMITTEE APPLICATION FORM AND MEMBER AGREEMENT

Applicant Information

Event and Committee Preferences

Preferred Committee Role(s):
Program / Schedule Logistics / Production Sponsorship / Fundraising Communications / Marketing Volunteer Coordination Other

Experience and References

Member Agreement (Binding Provisions)

WHEREAS, the Applicant desires to serve as a member of the event planning committee for the event identified above; and

WHEREAS, the Organization seeks qualified volunteers to plan, coordinate and execute the event and requires committee members to accept certain responsibilities and legal terms as a condition of service; and

NOW, THEREFORE, in consideration of the mutual covenants and promises set forth herein, the parties agree as follows:

Scope of Work

The Applicant shall perform committee duties as assigned by the Organization, including but not limited to coordination, planning, committee meetings, vendor liaison, and on-site duties during the event. The detailed responsibilities for the Applicant's role are set forth below and may be amended in writing by mutual agreement.

Payment Terms

Compensation (if any) for committee service shall be as stated below. The Organization may provide stipends or reimbursements only if expressly authorized in writing.

Term and Termination

This Agreement commences on the Start Date below and shall continue until the End Date below unless earlier terminated under this section.

Start Date:    End Date:

Either party may terminate this Agreement for convenience upon written notice to the other party delivered at least days prior to the effective termination date. Termination for cause may occur immediately if a material breach remains uncured for ten (10) days after written notice specifying the breach.

Confidentiality

The Applicant acknowledges that in the course of committee service, the Applicant may receive or have access to confidential or proprietary information of the Organization or third parties. The Applicant shall not disclose such information except as required to perform duties under this Agreement or as required by law. The Applicant agrees to use confidential information only for the purposes of performing committee responsibilities and to return or destroy confidential materials upon request or termination.

Background Check and Conflict of Interest

The Applicant consents to any background, reference, or credential verification the Organization reasonably requires. The Applicant represents that there are no known conflicts of interest that would materially impair the Applicant's impartial performance of committee duties. The Organization reserves the right to remove any committee member if a conflict arises that cannot be adequately managed.

I consent to background and reference checks as described above

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the state identified by the Organization in writing. This document, together with any attachments or written amendments executed by both parties, constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral.

Acknowledgement and Applicant Certification

By submitting this application and signing below, the Applicant certifies that the information provided herein is true and complete to the best of the Applicant's knowledge, that the Applicant has read and accepts the terms of this Agreement, and that the Applicant agrees to abide by all applicable event policies and committee responsibilities.

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