Event Conference Contract

EVENT CONFERENCE CONTRACT

Parties

This Event Conference Contract (the "Agreement") is made and entered into by and between:

Recitals

WHEREAS, Organizer plans and produces conferences, seminars, and similar events and desires to engage Provider to perform certain services in connection with the conference described below; and

WHEREAS, Provider represents that it has the experience, qualifications and personnel required to provide the services set forth in this Agreement and is willing to provide such services under the terms and conditions contained herein; and

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows.

Event Details

Event Name:

Event Date(s): From to

Venue / Location:

Anticipated Attendance:

Scope of Work

Provider shall perform the services and deliverables described below in a professional manner consistent with industry standards. Provider shall supply all personnel, equipment and materials necessary unless otherwise specified.

Payment Terms

Organizer agrees to pay Provider for the services rendered as follows:

Late payments will incur a late fee of , compounded monthly, or a minimum late fee of , whichever is greater. Provider may suspend services if payments are more than days overdue.

Expenses and Additional Charges

Organizer shall reimburse Provider for reasonable, pre-approved out-of-pocket expenses incurred in performance of the services, including travel, lodging, and materials, provided that Provider furnishes receipts and documentation upon request.

Insurance and Indemnity

Provider shall maintain at its expense commercial general liability insurance with limits of not less than and shall provide certificate of insurance upon request.

Each party shall indemnify and hold harmless the other party, its officers, agents and employees from and against any claims, losses, liabilities and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's negligence or willful misconduct in connection with performance under this Agreement.

Term and Termination

This Agreement commences on and terminates on , unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon providing days' prior written notice to the other party. Either party may terminate for cause upon written notice if the other party materially breaches this Agreement and fails to cure such breach within days after receipt of notice specifying the breach.

Upon termination, Organizer shall pay Provider for all services performed and documented expenses incurred through the effective date of termination, subject to any offsets for proven damages.

Confidentiality

Each party acknowledges that during the performance of this Agreement it may receive Confidential Information of the other party. "Confidential Information" means non-public information marked or identified as confidential or that reasonably should be understood to be confidential under the circumstances. Each party shall (a) use Confidential Information solely for the purposes of performing its obligations under this Agreement; and (b) protect the confidentiality of such information using at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care.

Confidential Information does not include information that: (i) is or becomes publicly available through no fault of the receiving party; (ii) was rightfully known by the receiving party prior to disclosure; (iii) is independently developed by the receiving party without reference to the disclosing party's Confidential Information; or (iv) is required to be disclosed by law, provided the disclosing party is given prompt notice and an opportunity to seek a protective order.

Cancellation and Force Majeure

If Organizer cancels the Event less than days before the scheduled date, Organizer shall remain liable for the full fee unless otherwise agreed in writing. Neither party shall be liable for delays or failures in performance resulting from acts beyond its reasonable control, including acts of God, government action, labor disputes, or public health emergencies; provided the affected party provides prompt notice and uses commercially reasonable efforts to resume performance.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles. The parties shall first attempt to resolve disputes through good faith negotiation. If negotiation fails, the parties agree that any unresolved controversy or claim arising out of or relating to this Agreement shall be resolved by arbitration conducted in the county in which Organizer's principal place of business is located, except where prohibited by applicable law.

Entire Agreement; Amendments

This Agreement, including all schedules and attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether written or oral. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

Severability; Waiver

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Failure to enforce any right or provision shall not constitute a waiver of such right or provision.

Notices

All notices required or permitted hereunder shall be in writing and shall be deemed received when delivered personally, by nationally recognized overnight courier, or by certified mail, return receipt requested, to the addresses set forth above or to such other address as a party may designate by written notice to the other.

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