Event Conference Details

EVENT CONFERENCE DETAILS & SERVICE AGREEMENT

This Event Conference Details and Service Agreement (the Agreement) is entered into on this , by and between Organizer Name: with principal place of business at (Organizer), and Client Name: with principal place of business at (Client).

WHEREAS

WHEREAS, Organizer organizes, markets, and provides event management, logistical, and production services for conferences and similar gatherings; and

WHEREAS, Client desires Organizer to provide conference management and associated services for the event identified below in accordance with the terms and conditions of this Agreement; and

WHEREAS, the parties wish to memorialize the conference details, scope of services, payment terms and legal obligations for the Event.

EVENT IDENTIFICATION

Event Period: Commencing on , and concluding on , .

SCOPE OF WORK

Organizer shall provide the services and deliverables described below for the Event. Services include, without limitation, coordination of venue arrangements, registration and attendee management, program scheduling, speaker coordination, exhibitor services, on-site staffing, and basic audio-visual support as specified. Organizer agrees to perform services with commercially reasonable care and in accordance with industry standards.

PAYMENT TERMS

Client shall pay Organizer the fees and charges described below in consideration for the services. All amounts are stated in the applicable currency and exclusive of taxes unless otherwise stated.

Deposit Due Date: , .

Credit Card   Check   Wire Transfer / ACH

Late fee:   Applied after days past due. In addition, Organizer may suspend services until past due amounts are paid in full.

TERM AND TERMINATION

This Agreement shall commence on , and shall terminate on , unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure the breach within fifteen (15) business days after receipt of written notice specifying the breach. Termination for insolvency or force majeure shall be governed by the applicable clauses herein.

CANCELLATION & REFUND POLICY

CONFIDENTIALITY

Each party acknowledges that it may receive Confidential Information of the other party. "Confidential Information" means non-public information disclosed in connection with the Event, including attendee lists, pricing, marketing strategies, speaker materials, and technical specifications. Each party shall (i) hold Confidential Information in strict confidence, (ii) not disclose it to third parties except as necessary for performance of this Agreement and only under obligations of confidentiality no less protective than those herein, and (iii) use Confidential Information solely to perform obligations under this Agreement. The obligations of confidentiality shall survive termination of this Agreement for a period of three (3) years.

INTELLECTUAL PROPERTY & RECORDINGS

All pre-existing intellectual property owned by a party shall remain that party's property. Materials specifically created for the Event (excluding speaker presentations and third-party materials) shall be owned by Organizer unless otherwise agreed in writing. Organizer shall have the right to photograph, record and livestream the Event and to use such recordings for promotional purposes unless Client or a speaker delivers written notice prior to the Event restricting such use. Parties shall obtain required releases from speakers or presenters for Organizer's use of their recordings or materials.

INSURANCE, INDEMNITY & LIABILITY

Client shall procure and maintain, at its expense, commercial general liability insurance covering its activities at the Event with limits not less than those specified below and naming Organizer as an additional insured where required by the venue. Each party shall indemnify, defend and hold harmless the other party and its officers, agents and employees from and against claims, losses, liabilities and expenses arising from the indemnifying party's negligent acts or willful misconduct in connection with the Event. Neither party shall be liable to the other for indirect, incidental, special or consequential damages, except for liability arising from gross negligence or willful misconduct.

DATA PROTECTION

Parties shall comply with applicable data protection and privacy laws in the collection, storage and processing of personal data of attendees, speakers and sponsors. Each party shall implement reasonable technical and organizational measures to protect personal data against unauthorized or unlawful processing and against accidental loss, destruction or damage.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to choice-of-law principles. The parties shall attempt to resolve disputes through good-faith negotiation. If unresolved within thirty (30) days, disputes shall be resolved by binding arbitration in the county where Organizer's principal place of business is located, unless the parties agree otherwise in writing.

ENTIRE AGREEMENT

This Agreement, including any attached schedules, exhibits and accepted proposals, constitutes the entire agreement between the parties with respect to the Event and supersedes all prior and contemporaneous communications and agreements, whether oral or written. No modification of this Agreement will be binding unless in writing and signed by both parties.

ADDITIONAL PROVISIONS

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