Event Confirmation Draft

EVENT CONFIRMATION DRAFT

Parties

Recitals

WHEREAS, Client Name: desires to engage Service Provider to perform services in connection with an event known as Event Name: to be held at Venue: on Date: .

WHEREAS, Service Provider represents that it has the qualifications, experience and capacity to provide the services described in this Event Confirmation Draft and agrees to perform such services on the terms and conditions set forth below.

Scope of Work

Service Provider will provide the services, deliverables and staffing described below. Services shall be performed in a professional manner consistent with industry standards and the schedule set forth in this agreement.

Payment Terms

Client shall pay Service Provider the total fee and any additional sums set forth below in consideration for the services. All sums are payable in U.S. dollars unless otherwise agreed in writing.

Late Payment: If any amount is not received by Service Provider when due, Client shall pay a late fee of % per month on the overdue balance and an administrative fee of $ , or the maximum permitted by law, whichever is less.

Taxes and Additional Costs: Client is responsible for any applicable taxes, venue fees, permits, licenses, or other third‑party charges unless otherwise stated. Service Provider may require reimbursement for pre-approved incidental expenses upon submission of receipts.

Term and Termination

Term: This Event Confirmation Draft shall commence on Start Date: and shall continue through End Date: unless earlier terminated in accordance with this section.

Termination for Convenience: Either party may terminate this agreement upon written notice to the other party delivered at least days prior to the effective termination date. Upon termination for convenience, Client is responsible for fees for services performed and non‑refundable expenses incurred through the termination date.

Termination for Cause: Either party may terminate this agreement immediately upon written notice if the other party materially breaches this agreement and fails to cure such breach within ten (10) days after receipt of written notice specifying the breach.

Confidentiality

Each party agrees to keep confidential all non‑public information disclosed by the other party in connection with this agreement that is designated as confidential or that a reasonable person would understand to be confidential given the nature of the information and the circumstances of disclosure. Confidential information excludes information that is (a) publicly available at the time of disclosure, (b) becomes publicly available through no fault of the receiving party, (c) independently developed by the receiving party without use of the disclosing party’s confidential information, or (d) required to be disclosed by law, provided the disclosing party is given prompt notice and the disclosure is limited to the extent required.

The confidentiality obligations survive termination of this agreement for a period of years.

Indemnification and Insurance

Indemnification: Each party shall indemnify, defend and hold harmless the other party and its officers, agents and employees from and against any third‑party claims, liabilities, losses or expenses (including reasonable attorneys' fees) arising out of the indemnifying party’s negligence, willful misconduct, or breach of this agreement.

Insurance: Service Provider shall maintain general liability insurance and any other coverage reasonably required for the performance of services and shall provide proof of insurance upon request.

Force Majeure

Neither party shall be liable for delay or failure in performance to the extent caused by events beyond its reasonable control, including but not limited to acts of God, pandemics, government action, civil unrest, labor disputes, or severe weather. The affected party shall provide prompt notice and use commercially reasonable efforts to mitigate the effect of such event.

Governing Law; Dispute Resolution

This agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles. The parties agree that any dispute arising out of this agreement shall be resolved by the courts located in that state, unless the parties mutually agree in writing to arbitration.

Entire Agreement

This writing constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether written or oral. Any amendment to this agreement must be in writing and executed by authorized representatives of both parties.

Additional Provisions

Assignment: Neither party may assign its rights or delegate its obligations under this agreement without the prior written consent of the other party, except to an affiliate or in connection with a merger or sale of substantially all assets.

Notices: All notices hereunder shall be in writing and delivered to the addresses set forth above or such other address as either party may specify in writing.

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