Event Confirmation Form

EVENT CONFIRMATION FORM

Parties and Contact Information

Recitals

WHEREAS, Client Name: desires to engage Organizer Name: to provide event management, coordination and related services for the event described in this confirmation;

WHEREAS, Organizer represents that it has the personnel, experience and resources necessary to provide the services described herein and agrees to provide such services on the terms set forth in this confirmation;

WHEREAS, the parties intend this document to constitute the binding confirmation of the event details, services, fees and other material terms governing Organizer's performance.

Event Details

Event Name:

Location / Venue:

Event Date: Start Time: End Time:

Expected Attendance:

Catering Audio/Visual Security Staffing Setup/Teardown

Scope of Work

Payment Terms

Total Fee: $ Deposit Amount: $

Late Payment: If any payment is not received by the due date, interest will accrue at or a late fee of $, whichever is greater. Client remains responsible for collection costs and reasonable attorney fees incurred to enforce payment.

All fees are exclusive of applicable taxes. Organizer will invoice Client in accordance with the payment schedule above and invoices are payable in immediately available funds to the payee identified on the invoice.

Term and Termination

Term Commencement Date: Term End Date:

Either party may terminate this confirmation for material breach if the breach remains uncured for days after written notice. Client may terminate for convenience upon written notice, but retains responsibility to pay for all services performed and non‑refundable expenses incurred prior to termination. Termination does not relieve obligations that by their nature survive termination, including payment, confidentiality, indemnity and insurance obligations.

Confidentiality

Each party shall hold in confidence all Confidential Information disclosed by the other party, using at least the same degree of care it uses to protect its own confidential information but not less than reasonable care. "Confidential Information" includes pricing, client lists, technical data, event budgets, proposals and any other non-public business information. Confidentiality obligations do not apply to information that: (a) is or becomes publicly known other than by breach; (b) is rightfully received from a third party without obligation of confidentiality; (c) is independently developed; or (d) is required to be disclosed by law, provided the disclosing party gives prompt notice and assistance to permit protective measures. These obligations shall survive for three years following termination, except that trade secrets shall remain protected for as long as they qualify as trade secrets under applicable law.

Liability, Indemnity and Insurance

Organizer's liability for direct damages arising from Organizer's performance shall be limited to the total fees paid by Client under this confirmation. Neither party shall be liable for indirect, incidental, consequential, punitive or special damages. Client shall indemnify and hold Organizer harmless from claims arising from Client's negligence, misuse of the venue, or failure to obtain necessary permits. Organizer shall maintain commercial general liability insurance and provide proof of insurance upon reasonable request.

Force Majeure

Neither party shall be liable for failure or delay in performance due to acts beyond its reasonable control, including natural disasters, government action, strikes, pandemics, or inability to secure permits. If a force majeure event continues for more than days, either party may terminate the confirmation without further liability except for payment for services already rendered.

Governing Law

This confirmation shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. The parties submit to the exclusive jurisdiction of the state and federal courts located in that jurisdiction for disputes arising from this confirmation.

Entire Agreement

This document, including any attached statements of work, proposals or addenda signed by both parties, constitutes the entire agreement between Client and Organizer with respect to the services described herein and supersedes all prior negotiations, representations, proposals and agreements, whether written or oral. Any amendment must be in writing and signed by authorized representatives of both parties.

Acceptance and Additional Acknowledgments

By signing below, the undersigned represent and warrant that they are authorized to bind the party for which they sign, accept the terms and conditions of this confirmation, authorize Organizer to proceed as described, and acknowledge receipt of an executed copy of this confirmation.

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