Event Decoration Template

EVENT DECORATION AGREEMENT

This Event Decoration Agreement (the Agreement) is made effective as of Effective Date: by and between Client Name: and Decorator Name: . Client and Decorator are each a Party and collectively the Parties.

WHEREAS

WHEREAS, Client desires certain decorative services and materials for an event to be held on Event Date: at Venue / Location: ; and

WHEREAS, Decorator has the experience, personnel and equipment to provide professional decoration, installation and removal services in accordance with the terms set forth herein.

1. SCOPE OF WORK

1.1 Services. Decorator will provide decoration design, procurement, installation, on-site adjustments during the event, and removal services as described in the Scope of Work below. Decorator shall supply labor, materials and equipment necessary to perform the Services except as expressly stated otherwise in this Agreement.

2. ITEMIZED SERVICES & MATERIALS

Itemize the principal decoration components below. All amounts are in U.S. dollars. Final invoice will reflect agreed quantities and any change orders.

3. PAYMENT TERMS

3.1 Total Fee. The total fee for the Services shall be Total Amount: (the Total Fee), subject to adjustments for accepted change orders and actual quantities delivered.

3.2 Payment Schedule. Client shall pay a non-refundable Deposit equal to Deposit Amount: upon execution of this Agreement. Remaining balance shall be paid in full no later than Balance Due Date: . Any additional post-event adjustments will be invoiced and payable within 15 days of invoice.

3.3 Late Payment. Any undisputed past-due amount will accrue interest at Late Fee: (or the maximum permitted by law), and Client will be responsible for reasonable collection costs and attorneys’ fees incurred by Decorator in enforcing payment.

4. TERM AND TERMINATION

4.1 Term. The term of this Agreement commences on Start Date: and terminates on End Date: , unless earlier terminated in accordance with this Section.

4.2 Termination for Convenience. Either Party may terminate this Agreement for convenience upon written notice to the other Party delivered no less than Notice Period (days): days prior to the effective termination date. Client remains responsible for all non-cancellable commitments and costs incurred by Decorator prior to termination.

4.3 Termination for Cause. Either Party may terminate immediately upon material breach by the other Party if the breach is not cured within 10 days after receipt of written notice. Termination for cause does not relieve the breaching Party of liability for damages.

5. CANCELLATION, FORCE MAJEURE & CHANGE ORDERS

5.1 Cancellation. If Client cancels within 30 days of the Event Date, Client shall pay a cancellation fee equal to any non-recoverable expenses plus 50% of the remaining balance. If cancelled within 7 days, Client shall pay the full remaining balance.

5.2 Force Majeure. Neither Party shall be liable for delays or failures in performance resulting from events beyond its reasonable control, including but not limited to acts of God, strikes, governmental actions, pandemics, or venue closures. The affected Party shall give prompt notice and shall use commercially reasonable efforts to mitigate the effect of such event.

5.3 Change Orders. Any material changes to the Scope of Work must be documented in a written Change Order signed by both Parties and will include any cost and schedule adjustments.

6. CONFIDENTIALITY

6.1 Confidential Information. Each Party may disclose confidential business information to the other in connection with this Agreement. Confidential Information includes non-public pricing, client lists, design concepts, trade secrets and other proprietary information marked confidential or that reasonably should be understood to be confidential.

6.2 Obligations. The receiving Party shall (a) use Confidential Information solely to perform obligations under this Agreement; (b) restrict disclosure to employees, contractors or agents with a need to know and who are bound by similar confidentiality obligations; and (c) protect such information with at least the same degree of care it uses to protect its own confidential information, but no less than reasonable care.

6.3 Exceptions; Duration. Confidential Information does not include information that is publicly available through no breach by the receiving Party, already lawfully in its possession, or rightfully received from a third party. The confidentiality obligations shall survive termination for Confidentiality Period (years): years.

7. REPRESENTATIONS, WARRANTIES & INDEMNIFICATION

7.1 Representations. Each Party represents that it has authority to enter this Agreement and that its performance will comply with applicable laws and venue rules.

7.2 Warranties. Decorator warrants that materials provided will be as described and that installation will be performed in a professional manner. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED HEREIN, ALL OTHER WARRANTIES ARE DISCLAIMED TO THE MAXIMUM EXTENT PERMITTED BY LAW.

7.3 Indemnification. Each Party shall indemnify, defend and hold harmless the other Party from and against third-party claims arising from its negligence or willful misconduct in connection with performance under this Agreement, subject to the indemnitee’s compliance with notice and cooperation provisions.

8. LIMITATION OF LIABILITY

To the extent permitted by law, neither Party shall be liable to the other for indirect, incidental, consequential, special or punitive damages, except for liability arising from gross negligence, willful misconduct, or breach of confidentiality. The aggregate liability for direct damages shall not exceed the Total Fee paid under this Agreement.

9. INSURANCE & COMPLIANCE

Decorator shall maintain general liability insurance in commercially reasonable amounts and, upon request, provide proof of insurance coverage naming Client and Venue as additional insureds where required. Decorator will comply with all venue rules, permitting and union requirements applicable to the Services.

10. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflicts of law principles. The Parties submit to the exclusive jurisdiction of the courts located within that state for disputes arising under this Agreement.

11. ENTIRE AGREEMENT

This Agreement, together with any executed Change Orders and attachments expressly incorporated herein, constitutes the entire agreement between the Parties with respect to the subject matter and supersedes all prior negotiations, representations and agreements, whether written or oral. Any amendment must be in writing and signed by both Parties.

12. NOTICES

13. MISCELLANEOUS

13.1 Assignment. Neither Party may assign this Agreement without the prior written consent of the other Party, except that Decorator may assign to an affiliate or successor in interest.

13.2 Severability. If any provision of this Agreement is held invalid or unenforceable, the remainder of the Agreement shall continue in full force and effect to the extent permitted by law.

13.3 Independent Contractor. Decorator is an independent contractor and not an employee, partner or agent of Client. Decorator is responsible for all taxes and benefits for its personnel.

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