Event Engagement BEO Template

EVENT ENGAGEMENT BEO TEMPLATE

Client Name:   Primary Contact:

Provider Name:   Provider Contact:

Venue/Location:

RECITALS

WHEREAS, Client desires to engage Provider to coordinate and provide event services described in this Banquet Event Order ("BEO") for the Event identified below; and

WHEREAS, Provider represents that it has the facilities, personnel, equipment, and experience necessary to provide such services and is willing to provide those services on the terms set forth in this BEO; and

WHEREAS, the parties desire to set forth the material terms, responsibilities, and payment schedule for the Event to avoid misunderstandings.

EVENT DETAILS

Event Date:   Start Time:   End Time:

Setup Time:   Breakdown Time:   Estimated Guests:

SCOPE OF WORK

Provider shall perform the following services for the Event. Descriptions below assign responsibilities and required deliverables.

PAYMENT TERMS

Total Estimated Fee: $   Inclusive of described services unless otherwise noted.

Deposit Due Date:

Balance Due Date:

Credit Card    Check    Wire Transfer    Cash

Late Fee:   Interest or fees apply to unpaid balances until paid in full.

TERM AND TERMINATION

Agreement Effective Date:   Agreement End Date:

Either party may terminate this BEO for material breach if the breaching party fails to cure within the notice period set forth above. Termination does not relieve the non-breaching party of its obligations for amounts accrued prior to termination.

CONFIDENTIALITY

Each party shall treat as confidential all non-public, proprietary, or commercially sensitive information disclosed by the other party in connection with the Event, including pricing, guest lists, floorplans, and technical specifications ("Confidential Information"). Confidential Information shall only be used for the performance of this BEO and shall not be disclosed to third parties except to personnel, contractors, or vendors with a demonstrable need to know and who are bound by confidentiality obligations no less restrictive than those herein. Confidentiality obligations survive termination for a period of three (3) years.

INDEMNIFICATION

Client shall indemnify, defend, and hold Provider harmless from and against all claims, liabilities, losses, damages, costs, and expenses (including reasonable attorneys' fees) arising out of Client's negligence, willful misconduct, violation of law, or failure to comply with venue rules, except to the extent caused by Provider's gross negligence or willful misconduct. Provider shall similarly indemnify Client for claims resulting from Provider's negligence or willful misconduct.

GOVERNING LAW

This BEO shall be governed by and construed in accordance with the laws of the state of without regard to its conflict of law principles. The parties submit to the exclusive jurisdiction of the state and federal courts located within that state for any dispute arising under this BEO.

ENTIRE AGREEMENT

This BEO, together with any attachments and the Provider's event specifications accepted in writing by the parties, constitutes the entire agreement between the parties with respect to the Event and supersedes all prior negotiations, representations, or agreements, whether written or oral. Any amendment must be in writing and signed by authorized representatives of both parties.

ACKNOWLEDGMENT

By executing below, the undersigned represent and warrant that they are authorized to bind their respective party to this BEO and acknowledge that they have read, understand, and accept the terms contained herein.

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