Event Exhibitor Packet

EVENT EXHIBITOR PACKET

Organizer Name:    Event Name:

Organizer Address:

Exhibitor Company Name:    Tax/ID Number:

Primary Contact:    Phone:

Email:    Mailing Address:

WHEREAS

WHEREAS, Organizer plans, promotes, and operates the event identified above and offers exhibition space for participating companies; and

WHEREAS, Exhibitor desires to rent exhibition space and provide services, goods, or promotional materials at the event on the terms set forth in this packet; and

WHEREAS, the parties intend this packet, together with any attachments and acknowledgements, to constitute a binding agreement governing Exhibitor's participation in the event.

SCOPE OF WORK

Booth Number Requested:    Booth Size:

Electricity    Internet Access    Furniture Package    Audio/Visual

PAYMENT TERMS

Total Exhibit Fee: $    Deposit Required: $

Late Fee: $    or of overdue balance, whichever greater.

TERM AND TERMINATION

Event Start Date:    Event End Date:

This Agreement commences on the date signed by both parties and terminates upon final payment and post-event obligations being satisfied, unless earlier terminated in accordance with this section. Either party may terminate for convenience by providing written notice to the other party no fewer than days prior to the event start date.

Organizer may terminate immediately for material breach, including but not limited to failure to timely pay fees, violation of venue rules, or misrepresentation. Termination does not relieve Exhibitor of obligations accrued prior to termination, including payment obligations and indemnities.

INSURANCE & INDEMNIFICATION

Insurance Required: Exhibitor shall maintain commercial general liability insurance with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate, and workers' compensation as required by law. Exhibitor shall provide evidence of insurance upon request and list Organizer as an additional insured where required by venue or Organizer.

Indemnification: Exhibitor shall indemnify, defend and hold harmless Organizer, its officers, directors, agents, and employees from and against any and all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of Exhibitor's participation, including but not limited to property damage, personal injury, infringement claims, or breach of this Agreement, except to the extent caused by Organizer's gross negligence or willful misconduct.

CONFIDENTIALITY

Confidential Information means non-public information disclosed in connection with this Agreement that is clearly identified as confidential. Each party shall hold confidential information in confidence and shall not disclose it to third parties except to employees, agents or contractors who need to know and are bound by similar confidentiality obligations. Confidentiality obligations shall not apply to information that is publicly known, independently developed, or required to be disclosed by law.

RULES, HEALTH & SAFETY

Exhibitor agrees to comply with all venue rules, local laws, fire and safety regulations, and Organizer's operational directives. Exhibitor shall ensure all displays and materials meet applicable safety standards and shall not display hazardous materials unless approved in writing by Organizer.

Cancellation & Refund Policy: If Exhibitor cancels more than days prior to the event, Organizer shall refund any amounts paid less administrative fees equal to $. Cancellations within this period are subject to forfeiture of deposit and possible additional charges to cover unrecoverable expenses.

SHIPPING & LOAD-IN / LOAD-OUT

Load-in Start Date/Time:    Load-out End Date/Time:

GOVERNING LAW; ENTIRE AGREEMENT

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles.

Entire Agreement: This packet, including attachments, schedules, and executed acknowledgements, constitutes the entire agreement between Organizer and Exhibitor with respect to the subject matter herein and supersedes all prior agreements, understandings and representations, whether written or oral. Any amendment must be in writing and signed by authorized representatives of both parties.

ACKNOWLEDGEMENTS

Exhibitor certifies that the information provided in this packet is true and complete and that Exhibitor has authority to bind the entity identified to the obligations contained herein.

Exhibitor has read, understands, and agrees to abide by all event rules, safety requirements, insurance and payment obligations set forth in this packet.

ADDITIONAL REPRESENTATIONS

Sign Now