Event Gathering Template

EVENT GATHERING TEMPLATE

This Event Gathering Agreement (Agreement) is entered into as of by and between Organizer Name: and Client Name: .

RECITALS

WHEREAS, Organizer is in the business of planning, coordinating and providing event services and has the experience and personnel necessary to produce and manage gatherings; and

WHEREAS, Client desires Organizer to provide event planning, coordination and related services for the Event described herein, and Organizer agrees to provide such services under the terms and conditions set forth in this Agreement; and

WHEREAS, the parties intend that this Agreement govern the relationship of the parties with respect to the Event and supersede all prior negotiations and representations.

EVENT DETAILS

Event Date:    Expected Attendance:

SCOPE OF WORK

Organizer shall provide the services described below. Services include but are not limited to coordination, vendor management, setup, onsite supervision, and teardown as expressly identified. Client authorizes Organizer to enter into contracts on Client's behalf only as specifically agreed in writing.

PAYMENT TERMS

Total Fee: $ . Client shall pay Organizer in accordance with the schedule below. All amounts are due in U.S. Dollars unless otherwise stated.

Late Payment: A late fee of will accrue on any unpaid balance starting the day after the due date. Client shall also be responsible for collection costs, including reasonable attorney fees, for amounts overdue.

TERM AND TERMINATION

Term: This Agreement commences on Start Date: and terminates on End Date: , unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within days after receipt of written notice. Additionally, Client may cancel without cause upon written notice to Organizer subject to the cancellation and refund provisions set forth in the payment schedule.

CONFIDENTIALITY

Each party acknowledges that in the performance of this Agreement it may receive confidential information of the other party. "Confidential Information" means non‑public information designated as confidential or that reasonably should be understood to be confidential given its nature. Each party shall: (i) hold the other's Confidential Information in strict confidence, (ii) not disclose it to third parties except to employees, contractors or agents who have a need to know and are bound by confidentiality obligations, and (iii) not use it except to perform obligations under this Agreement. Confidentiality obligations do not apply to information that is or becomes publicly known through no fault of the receiving party, is already lawfully in the receiving party's possession, or is required to be disclosed by law or court order, provided the disclosing party is given prompt notice to seek protective relief.

INSURANCE; PERMITS

Organizer shall maintain commercially reasonable insurance coverage for the Event and shall, upon request, provide certificates evidencing such coverage. Client shall be responsible for obtaining any permits, licenses, approvals and insurance required by the venue or applicable law, unless otherwise agreed in writing.

INDEMNIFICATION

Each party (Indemnitor) shall defend, indemnify and hold harmless the other party (Indemnitee) and its officers, agents and employees from and against any third‑party claims, liabilities, damages, losses and expenses (including reasonable attorneys' fees) arising out of or resulting from the Indemnitor's negligent acts or willful misconduct in connection with the Event, except to the extent caused by the Indemnitee's negligence or willful misconduct.

LIMITATION OF LIABILITY

Except for liability arising from a party's gross negligence or willful misconduct, neither party shall be liable to the other for consequential, incidental, indirect or punitive damages. The aggregate liability of Organizer for any claim arising out of or related to this Agreement shall not exceed the total fees actually paid by Client to Organizer under this Agreement.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflicts of law principles. Venue for any action arising out of this Agreement shall be the state or federal courts located within that State.

ENTIRE AGREEMENT

This Agreement, including its attachments and any written amendments signed by both parties, constitutes the entire agreement between the parties with respect to the Event and supersedes all prior and contemporaneous negotiations, understandings and agreements, whether written or oral. No amendment or waiver shall be effective unless in writing and signed by both parties.

MISCELLANEOUS

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. The parties are independent contractors; nothing in this Agreement creates a partnership, joint venture or employment relationship. Notices shall be in writing and delivered to the addresses set out below or to such other address as a party designates in writing.

CONTACTS FOR NOTICES

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