Event Hosting miniFEST Agreement

Event Hosting miniFEST Agreement

Effective Date:

Parties

Recitals

WHEREAS, Event Organizer is engaged in organizing live performance events and desires to host an event known as: (the "Event");

WHEREAS, Venue / Host controls the premises and services located at: and is willing to provide space, utilities and on-site staff as set forth in this Agreement; and

WHEREAS, the parties desire to set forth the respective responsibilities, payment terms and other conditions under which the Event will be hosted on with anticipated attendance of persons.

Scope of Work

Organizer responsibilities and deliverables, and Venue responsibilities and services, are as follows. The following description establishes the minimum services to be provided by each party during the Event.

Audiovisual equipment and tech support
On-site security staffing
Concessions/merchandise operations
Managed parking and traffic control

Payment Terms

Total Fee: $ — The Total Fee covers venue rental, specified services and agreed staffing as set forth in the Scope of Work.

Deposit: $ payable upon execution. Deposit due by: .

Balance Due: $ due no later than or as otherwise set forth below.

Late Payment: Late payments shall incur interest at on outstanding balances, calculated monthly until paid in full. Venue may suspend services for nonpayment after providing written notice as provided in Termination.

Term and Termination

Term Commencement: This Agreement commences on and, unless earlier terminated in accordance with this Section, continues through (the "Term").

Termination for Convenience: Either party may terminate this Agreement upon days' prior written notice to the other party. Termination shall not relieve Organizer of obligations to pay for services performed or nonrefundable costs incurred prior to termination.

Termination for Cause: Either party may terminate immediately for material breach if the breaching party fails to cure within a reasonable cure period following written notice, or immediately where cure is not practicable (including but not limited to failure to maintain required insurance, material safety violations, or illegal activity).

Confidentiality

Each party acknowledges that in the course of performance it may receive Confidential Information of the other party. "Confidential Information" means nonpublic business, financial, technical, ticketing, pricing and personnel information disclosed in connection with this Agreement. Each party shall (i) hold Confidential Information in strict confidence; (ii) use Confidential Information solely to perform under this Agreement; and (iii) not disclose Confidential Information to any third party except to employees, contractors and professional advisors who have a need to know and who are bound by confidentiality obligations no less protective than those herein. Confidential Information does not include information that is publicly available without breach, independently developed, or required to be disclosed by law or order of a court or government authority (provided the disclosing party provides prior notice when legally permitted).

Insurance and Indemnity

Insurance: Organizer shall procure and maintain commercial general liability insurance and other coverage as reasonably required by Venue, naming Venue as additional insured where applicable. Minimum insurance requirements, including limits and certificates of insurance, shall be set forth in writing prior to the Event and must be maintained through final accounting.

Indemnity: Each party (the "Indemnitor") shall indemnify, defend and hold harmless the other party (the "Indemnitee") from and against all claims, liabilities, damages, losses and expenses, including reasonable attorneys' fees, arising out of (i) the Indemnitor's negligence or willful misconduct in connection with the Event; or (ii) breach of the Indemnitor's representations, warranties or obligations under this Agreement. Indemnity obligations survive termination of this Agreement.

Governing Law

This Agreement will be governed by and construed in accordance with the laws of the State of without regard to conflict of law rules. The parties submit to the exclusive jurisdiction of the state and federal courts located in the specified state for resolution of disputes arising from this Agreement, except where injunctive relief is sought.

Entire Agreement and Amendments

This Agreement constitutes the entire agreement between the parties concerning the Event and supersedes all prior and contemporaneous negotiations and agreements, whether written or oral. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the contact information set forth above or to such other address as a party designates in writing, and shall be deemed given when delivered personally, sent by nationally recognized overnight courier, or three business days after deposit in the U.S. mail, postage prepaid.

Signatures

The persons signing below represent and warrant that they are duly authorized to enter into this Agreement on behalf of their respective parties.

Sign Now