Event Management Flex Template

EVENT MANAGEMENT FLEX TEMPLATE

This Event Management Agreement (the "Agreement") is entered into as of by and between Client Name: and Event Manager Name: .

WHEREAS

WHEREAS, Client desires to engage Event Manager to provide event planning, coordination and related services for the event identified below; and

WHEREAS, Event Manager represents that it has experience, personnel and resources to provide such services under the terms and conditions set forth in this Agreement; and

WHEREAS, the parties desire a flexible scope to address changes in program, venue or schedule while preserving agreed commercial terms and approval processes.

EVENT DETAILS

Event Date(s): through . Expected Attendance:

SCOPE OF WORK

Event Manager will provide services described below. Services shall include planning, vendor coordination, on-site management, timeline creation, and post-event reconciliation. Specific deliverables and timelines are identified in the scope field and are incorporated into this Agreement by reference.

PAYMENT TERMS

Client shall pay Event Manager the fees and expenses set forth below in consideration of the services.

Late Fee: If any undisputed amount remains unpaid after days from the due date, Client shall pay interest at the rate of % per month on the unpaid balance, together with any costs of collection, including reasonable attorneys' fees.

Expense Reimbursement: Client will reimburse Event Manager for approved out-of-pocket expenses incurred in performance of services. Estimated expense cap: $ unless otherwise agreed in writing.

TERM AND TERMINATION

Term Commencement Date: . Term End Date: .

Either party may terminate this Agreement for material breach by the other party if the breach is not cured within days following written notice specifying the breach. Client may also terminate for convenience upon providing days' prior written notice; in such event Client shall remain responsible for fees earned, non‑refundable deposits and documented third-party cancellation costs incurred by Event Manager through the effective date of termination.

INSURANCE AND RISK ALLOCATION

Event Manager shall maintain commercial general liability insurance with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate, and workers' compensation as required by law. Client may require Event Manager to name Client as an additional insured; requests for certificates of insurance shall be delivered no later than days prior to the event.

CONFIDENTIALITY

Each party acknowledges that it may have access to confidential information of the other. Confidential information shall not be disclosed to any third party and shall be used solely for performance of this Agreement. The obligations of confidentiality shall survive termination for a period of years, except for information that is or becomes publicly known through no breach by the receiving party.

INTELLECTUAL PROPERTY

Unless otherwise agreed in writing, Event Manager retains ownership of all pre-existing intellectual property and templates. Deliverables specifically created for the Client in furtherance of the event shall be owned by Client upon full payment; Event Manager may retain and use photographs and portfolio materials unless Client provides prior written objection.

INDEMNIFICATION

Each party shall indemnify, defend and hold harmless the other party and its officers, agents and employees from and against any third-party claims, liabilities, damages and expenses arising out of its negligent acts or willful misconduct in connection with performance under this Agreement, except to the extent caused by the negligent acts or willful misconduct of the indemnified party.

FORCE MAJEURE

Neither party shall be liable for delays or failures in performance resulting from causes beyond its reasonable control, including acts of God, governmental action, strikes, pandemics, or severe weather, provided that the affected party gives prompt written notice and uses commercially reasonable efforts to mitigate the impact.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles. The parties shall seek to resolve disputes in good faith by negotiation; if unresolved, disputes shall be submitted to binding arbitration in the county of the Event Manager's primary place of business unless the parties agree otherwise in writing.

NOTICES

All notices required or permitted under this Agreement must be in writing and sent to the addresses below by certified mail, courier or email (with confirmation). Notice is effective upon receipt.

ENTIRE AGREEMENT

This Agreement, together with any exhibits and written change orders signed by both parties, constitutes the entire agreement between the parties relating to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether oral or written. No amendment shall be effective unless in writing and signed by authorized representatives of both parties.

MISCELLANEOUS

Severability: If any provision of this Agreement is held invalid or unenforceable, the remainder of the Agreement shall remain in full force and effect. Assignment: Neither party may assign this Agreement without the prior written consent of the other, except to a successor in interest in connection with a merger or sale of substantially all assets.

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