Event Management Folder

Event Management Folder

Parties

Recitals

WHEREAS, Client Name: desires to engage professional event management services for the planning, coordination, and execution of an event described herein; and

WHEREAS, Event Manager / Organizer Name: represents that it has the experience, personnel and resources necessary to provide such services and agrees to perform those services on the terms set forth in this Agreement;

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

Event Overview

Event Date: Month Day Year .

Scope of Work

The Event Manager will provide event management services including, but not limited to, planning, vendor coordination, on-site management, timeline creation, staffing oversight, logistics, and post-event reconciliation. Detailed deliverables, milestones and responsibilities are described below and form part of this Agreement.

Payment Terms

Total Fee: . Client shall pay the fees in accordance with the schedule below. All fees are exclusive of applicable taxes unless otherwise specified.

Deposit Amount: due upon execution. Final balance due no later than Day prior to event.

Late Payment: Unpaid amounts shall accrue a late fee of % per month (or the maximum lawful rate if less). Client is responsible for costs of collection, including reasonable attorney fees.

Insurance, Permits & Vendors

Event Manager shall maintain commercial general liability insurance with limits not less than those required by the venue. Client shall obtain any permits or licenses required by local authorities; where Client requests Manager to procure permits, Manager may do so as a pass-through cost with prior written approval.

Change Orders

Any change to the Scope of Work shall be documented in a written change order signed by both parties. Change orders may affect fees, schedule and deliverables; Event Manager will not be obligated to perform changes until an agreed change order is executed.

Confidentiality

Each party shall hold in confidence and not disclose any confidential information received from the other party, except as required by law. Confidential information includes pricing, proprietary processes, attendee lists and sensitive logistical details. This obligation survives termination of this Agreement for a period of two (2) years.

Indemnification & Liability

Client agrees to indemnify, defend and hold harmless Event Manager and its agents from claims, liabilities and expenses arising from Client's negligence, willful misconduct or breach of this Agreement. Event Manager's liability for any claim arising out of performance shall be limited to direct damages not to exceed the total fees paid by Client under this Agreement; in no event shall Event Manager be liable for consequential, incidental or punitive damages.

Term and Termination

Term Commencement Date: Month Day Year .

Termination Date (if applicable): Month Day Year .

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within days after written notice. Termination by Client without cause prior to the event date shall not relieve Client of payment obligations for work performed and reasonable cancellation costs.

Force Majeure

Neither party shall be liable for delays or failures in performance resulting from causes beyond its reasonable control, including acts of God, government action, strikes, pandemics, or severe weather. The affected party shall promptly notify the other and use commercially reasonable efforts to mitigate the impact.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles.

Entire Agreement

This Agreement, including all attachments, schedules and executed change orders, constitutes the entire agreement between the parties and supersedes all prior negotiations, representations and agreements, whether written or oral, relating to the subject matter hereof. Any modifications must be in writing and signed by authorized representatives of both parties.

Notices

Acknowledgement

The parties acknowledge that they have read and understand this Agreement, that they have the authority to bind the party for whom they sign, and that execution by electronic signature, scanned signature, or facsimile shall be as effective as an original signature.

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