Event Participant Handout

EVENT PARTICIPANT HANDOUT & PARTICIPATION AGREEMENT

Event Overview

Event Name:    Date:    Time:

Location:

Recitals

WHEREAS, Organizer Name: is organizing the event described above to provide educational, recreational, and networking activities to registered participants; and

WHEREAS, Participant Name: seeks to attend and participate under the terms set forth in this Handout and Participation Agreement; and

WHEREAS, the parties desire to set forth the scope of services, participant obligations, payment responsibilities (if any), and other terms governing participation in the event.

Scope of Activities

The Organizer will provide the following services and activities to participants. Participant acknowledges and agrees to the activity descriptions and any safety or equipment requirements listed below.

Schedule and Materials

Payment Terms

Fee Amount:    Payment Schedule:

Late Fee: A late payment will incur a charge of on overdue balances, and Organizer may suspend participation privileges until payment is made.

Term and Termination

Term Start Date:    Term End Date:

Either party may terminate this Agreement for material breach that remains uncured for days following written notice. Organizer may also remove a participant immediately for violations of safety rules or conduct standards, with any refund calculated under the payment schedule above.

Participant Information

Conduct, Safety & Media

Participant agrees to follow all safety instructions, wear required protective equipment, and comply with Organizer rules. Failure to comply may result in removal without refund. Participant affirms they are physically able to participate and have disclosed any conditions that could impair safe participation.

Media Release: I consent to the Organizer's use of photographs, video, or audio recordings that include my likeness for promotional and educational purposes, provided such use is not defamatory and does not divulge sensitive medical information.

Confidentiality

The parties acknowledge that during the course of the event certain non-public information may be disclosed. Each party agrees to maintain the confidentiality of information reasonably designated as confidential by the disclosing party, not to use such information for any purpose other than performance under this Agreement, and to take commercially reasonable measures to protect such information for a period of two (2) years following the termination of this Agreement, except where disclosure is required by law.

Liability, Indemnity & Insurance

Participant assumes all risk of personal injury, property damage, or loss arising out of participation, except to the extent caused by Organizer's gross negligence or willful misconduct. Participant agrees to indemnify and hold harmless Organizer and its officers, employees, and agents from third-party claims arising from Participant's negligent acts or omissions. Participant is encouraged to maintain personal health and accident insurance.

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the state selected by the Organizer at the time of execution. This document, together with any referenced payment schedule or activity descriptions, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous understandings, whether written or oral. Any amendment must be in writing and signed by both parties.

Acknowledgment and Certification

By signing below, Participant certifies that the information provided is true and complete, that Participant has read and understands this Handout and Participation Agreement, and agrees to abide by its terms.

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