Event Party Request Form

EVENT PARTY REQUEST FORM

RECITALS

WHEREAS, Client Name: (the "Client") desires to host an event at the premises of Host Name: (the "Host"); and

WHEREAS, the Client requests certain services, facilities and permissions from the Host and the Host is willing to provide such services under the terms and conditions set forth in this Event Party Request Form (this "Agreement").

EVENT DETAILS

Event Date:    Start Time:    End Time:

Expected Attendance:    Venue Area(s) Requested:

PRIMARY CONTACT

SCOPE OF WORK

Describe the event setup, services requested of the Host, equipment requirements, decorations, vendors, staging, seating, AV, and any special arrangements. Include arrival/delivery details and access instructions.

VENDORS & SERVICE PROVIDERS

Will outside vendors provide services at the event? Yes No

ALCOHOL, SECURITY & PERMITS

Will alcohol be served or sold? Yes No

If alcohol is permitted, the Client shall obtain and deliver to the Host proof of liquor liability insurance and any required permits prior to the Event and provide security personnel as required by Host.

PAYMENT TERMS

Deposit Amount: $ (deposit secures date and is non-refundable except as expressly set forth below).

Estimated Total Fee: $. Balance due by: .

Late Fee: Payments not received within five (5) days of the due date shall incur a late fee of or the maximum permitted by law, whichever is less.

Payment Methods Accepted: Cash, check, or credit card; Client agrees to remit any returned-check fees and costs of collection if payment is dishonored.

TERM AND TERMINATION

Agreement Start Date: . Event End Date: .

Either party may terminate this Agreement for cause upon written notice to the other party specifying the breach and providing days to cure. Host may terminate immediately for safety concerns or violation of law. Deposit and fees are subject to the cancellation policy below.

Cancellation Policy: If Client cancels more than days prior to the Event, Host will retain the deposit as liquidated damages; cancellations within that period forfeit the deposit and may be liable for additional charges.

CONFIDENTIALITY

Each party shall keep confidential any non-public business or personal information disclosed by the other party in connection with this Agreement and shall not disclose such information except as required by law. Confidential information does not include information that is publicly available through no fault of the receiving party or independently developed by the receiving party.

INSURANCE, INDEMNITY & COMPLIANCE

Client shall, at its expense, obtain and maintain commercial general liability insurance with limits no less than $1,000,000 per occurrence and shall name Host as an additional insured where required. Client shall provide certificates evidencing such coverage at least seven (7) days prior to the Event.

Client agrees to indemnify, defend and hold harmless Host, its officers, employees and agents from and against any and all claims, liabilities, damages and expenses (including reasonable attorneys' fees) arising out of Client's use of the premises, any acts or omissions of Client or its vendors, or any violation of this Agreement, except to the extent caused by Host's gross negligence or willful misconduct.

Client and vendors shall comply with all applicable laws, ordinances, licensing requirements and noise restrictions. Host reserves the right to require security personnel at Client's expense if public safety concerns are reasonably perceived.

GOVERNING LAW; ENTIRE AGREEMENT

This Agreement shall be governed by and construed in accordance with the laws of the state in which the Venue is located, without regard to conflict of law principles.

This Agreement, including any attachments or exhibits executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral. Any modification must be in writing and signed by both parties.

ACKNOWLEDGEMENTS

The undersigned represent and warrant that they have full authority to enter into this Agreement on behalf of the party they represent and that the information provided in this form is true and complete.

I acknowledge that I have read, understand, and agree to the terms above: Client acknowledges

ADDITIONAL NOTES

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