Event Planning Annual Banquet Template

EVENT PLANNING AGREEMENT — ANNUAL BANQUET

This Event Planning Agreement (Agreement) is made effective as of between Client Name: ("Client") and Event Planner Name: ("Planner").

RECITALS

WHEREAS, Client intends to host an annual banquet and requires professional event planning, coordination and management services for the event described in this Agreement; and

WHEREAS, Planner represents that it has the ability, experience, personnel and resources to plan and manage the event and agrees to provide such services subject to the terms and conditions set forth herein; and

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

SCOPE OF WORK

Planner shall provide event planning, coordination, and on-site management services as described below. Planner will perform tasks in a professional manner and will supervise any subcontractors retained for the event. Specific deliverables, timelines and responsibilities are set forth in the Scope of Work field below and form part of this Agreement.

EVENT DETAILS

Event Date:    Start Time:    End Time:

PAYMENT TERMS

Client shall pay Planner the total fee set forth below in accordance with the schedule described in this section. All amounts are stated in U.S. dollars.

Late Payment: Any amount not paid within ten (10) days of its due date shall accrue interest at a rate of (or the maximum rate permitted by law if lower). Client is responsible for all collection costs, including reasonable attorney fees.

Accepted payment methods (check all that apply): Invoice Credit Card Check

TERM AND TERMINATION

Term: This Agreement commences on Start Date: and shall terminate on End Date: unless earlier terminated in accordance with this section.

Termination for Convenience: Either party may terminate this Agreement for convenience upon providing written notice at least prior to the effective termination date. If Client terminates for convenience after Planner has commenced substantial performance, Client shall remain liable for reasonable costs and a pro rata portion of the fee earned through the termination date.

Termination for Cause: Either party may terminate immediately for material breach that remains uncured after ten (10) days' written notice specifying the breach. Termination shall not relieve Client of payment obligations for services performed and commitments made by Planner prior to termination.

CONFIDENTIALITY

Each party acknowledges that in the course of performance it may receive confidential or proprietary information of the other party. “Confidential Information” includes pricing, guest lists, vendor contracts, creative plans, business operations and other non-public information. Each party shall (a) hold Confidential Information in strict confidence; (b) not disclose Confidential Information to third parties except as required to perform obligations under this Agreement or as required by law; and (c) use Confidential Information solely for performance of this Agreement. Confidentiality obligations survive termination for a period of three (3) years.

INSURANCE, LIABILITY AND INDEMNIFICATION

Planner shall maintain commercial general liability insurance with limits not less than per occurrence and shall provide evidence of insurance upon request. Client understands and agrees that Planner's liability for direct damages arising from Planner's negligence shall be limited to the total amount actually paid by Client to Planner under this Agreement. Planner shall not be liable for indirect, incidental, special or consequential damages.

Indemnification: Client shall defend, indemnify and hold Planner and its agents harmless from and against any claims, losses, liabilities, damages, costs and expenses (including reasonable attorney fees) arising out of Client's willful misconduct, negligence, failure to disclose material information, breach of this Agreement, or acts of guests or third-party vendors engaged by Client.

FORCE MAJEURE

Neither party shall be liable for delay or failure to perform its obligations under this Agreement if such delay or failure is caused by events beyond the party's reasonable control, including natural disasters, acts of government, strikes, pandemics, or other force majeure events. The affected party shall notify the other promptly and take reasonable steps to mitigate the effect of the event.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction specified as Governing Law: without regard to principles of conflict of laws. The parties shall attempt in good faith to resolve disputes by negotiation. If unresolved, disputes shall be resolved by binding arbitration conducted in the agreed jurisdiction unless the parties mutually agree otherwise.

ENTIRE AGREEMENT; AMENDMENT

This Agreement, together with any attachments and the Scope of Work, constitutes the entire agreement between the parties regarding the subject matter hereof and supersedes all prior agreements and understandings, oral or written. Any amendment or modification to this Agreement must be in writing and signed by authorized representatives of both parties.

ADDITIONAL PROVISIONS

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